August 14, 2018 – Approved Fiscal Court Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 14th day of August, 2018 at 10:00 a.m. Members present at the meeting were:

Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Phil Sammons
Judge Harold McKinney

Others present at the meeting were County Treasurer Mary Conley, County Clerk Trille Bottom, County Attorney Lynne Dean, Sheriff Derek Robbins, IT Director Bill Nichols, EMA Director Mike Wilder, Public Works Director Duane Campbell, Solid Waste Director Donna Fechter, Jailer Barry Harmon, Shannon Greene, Laurent Nash, Gary Chidester, Brian Wofford, Steve Hunter, Howard Hunt, Steve Cline, Ruby Cline-Eaten, Mike Rogers, Brad Ellis, Tom Ellis, Jennifer Kirchner, Brian Darnell, Roger Trent, Greg Caudill, Dewayne Taylor, Jonathan Wesley, Connor Wesley, Chris Herron, Haley Bates, Mark Franklin, Bill Snapp, and Rob Caldwell.

Judge McKinney called the meeting to order. Magistrate Caywood gave the invocation. The Pledge of Allegiance was recited in unison.

Magistrate Sammons made the motion to approve the Fiscal Court Minutes from the July 24th meeting. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Rob Caldwell discussed the Airport Board. On the 2nd Sunday in May there was a youth fly-in. There were rides given to 114 children. The Civil Air Patrol will be holding an open house on August 27th. Air Evac will be celebrating their 10 year anniversary this year. Lafayette Engineering currently has two jets stationed at the airport. The airport is being maintained by Mike Herndon and looks like a golf course. Magistrate Sammons stated that the airport was an important part of the county. Magistrate Mayes asked about snow removal on the runway. Mr. Caldwell stated that there was a possibility of purchasing used equipment for snow removal. The Public Works Department does a wonderful job of helping after the roads have been cleared, but having the equipment on hand would benefit the airport greatly.

Mark Franklin discussed the Ephraim McDowell Regional Medical Center (EMRMC) Bond Issue Ordinance. In 2014, there were two series of Bonds issued purchased by Branch Banking and Trust (BB&T). Due to the change in the Federal tax rate, the interest rate for the hospital has increased. EMRMC has been able to negotiate a better interest rate and extend the maturity date. The County is not liable for nor will the changes have an impact on the County’s bonding. Magistrate Caywood made the motion to approve the first reading of the EMRMC Bond Issue Ordinance. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Jennifer Kirchner discussed the Convention & Visitors Bureau (CVB) Budget. There is currently $55,000.00 in the bank that is part of a three month emergency fund. The Room Tax revenue for 2017 is estimated at $240,000.00 to $245,000.00. This is the first CVB budget that reflects the planned advertising and marketing strategy. There is $5,000.00 salary added for weekend employees at the Johnson-Britton House in Perryville. The Shepherd’s House is helping with the clean-up at Constitution Square Park.

Solid Waste Director Donna Fechter discussed floater employee Lance Cotton moving to full time driver starting at $12.50 per hour. Magistrate Mayes made the motion to approve Lance Cotton moving to full time driver. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Solid Waste Director Donna Fechter discussed the 2019 Litter Abatement Grant. Magistrate Sammons made the motion to apply for the grant and authorize the Judge to sign any needed paperwork. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

Solid Waste Director Donna Fechter discussed the Household Hazardous Waste (HHW) Contract with Environmental Enterprises. The HHW collection will be held on September 6th from 8-12. Magistrate Sammons made the motion to approve the contract and give the Judge permission to sign any needed paperwork. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Solid Waste Director Donna Fechter discussed bidding for a new compactor at the Forkland Convenience Center. The compactor will pay for itself with-in five years. Magistrate Mayes made the motion to approve bidding for a new compactor. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Solid Waste Director Donna Fechter informed the Court that the Republic bill for July came in at $35,986.00.

Public Works Director Duane Campbell discussed bidding for a dump truck and snow removal equipment. This is to replace the dump truck that was totaled earlier this year. Magistrate Mayes made the motion to approve bidding for a dump truck and snow equipment. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Public Works director Duane Campbell discussed the Whites Park playground equipment quotes. BG Recreation Sales is the recommended quote from the three quotes received. The quote is for $19,440.00, there is $30,000.00 budgeted. Magistrate Sammons made the motion to approve the quote from BG Recreation Sales. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

County Treasurer Mary Conley and Shannon Green discussed the Health Fair Proposal. A proposal was received from McDowell Wellness there is a slight increase due to lab costs. The fair is paid out of the Health Insurance Trust Fund. Ephraim McDowell Regional Medical Center (EMRMC) has a digitally based system for linking profiles with electronic devices. Magistrate Caywood made the motion to approve EMRMC’s health fair screening service. Magistrate Burke seconded the motion. The motion passed with all members voting in favor. Magistrate Hendricks asked if A1C and PSA testing can be added into the testing. Ms. Green will bring in the cost of adding those tests. The Health Fair will be October 5th. Treasurer Mary Conley stated that Hepatitis A and Flu shots will be offered this year.

Judge McKinney presented the Compensatory Time Agreement for Sheriff Employee Tanner Abbott. Magistrate Coffman made the motion to approve the Compensatory Time Agreement. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Magistrate Mayes made the motion to approve the Magistrate Incentive payment for Patty Burke. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

IT Director Bill Nichols discussed a firewall for the Courthouse. The firewall that has been used in the past is no longer viable. IT Director Nichols is asking for $765.00 more than budgeted to purchase a three year firewall from Sophos. This option will save $3,000.00 in renewal fees over the three years. Sophos allows for a cloud dashboard for monitoring. Magistrate Caywood made the motion to approve purchasing the firewall from Sophos and the additional $765.00. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

The Court acknowledged the Quarterly Bond Reports.

The Court acknowledged the June statements from Constitution Square Endowment.

The Court acknowledged the County’s June Financial Statements.

The Court acknowledged the Fiscal Court Quarterly Reports.

Tax information will be available in the Magistrates mailboxes.

The jail report study will be ready early September.

Magistrate Hendricks discussed the Ad Hoc meeting. Any carryover monies will be spent on blacktopping to get that completed. The Ad Hoc meetings will no longer be held. Decisions will be made by the complete County Court and City Commission. The Parks Board is searching for a new Parks Director. Fiscal Court is not involved with the search for the new Parks Director, other than Treasurer Mary Conley consulting on advertising for the position.

Magistrate Caywood asked if the person who built the shelter at Millennium has been scheduled to appear before the Court. Judge McKinney stated that now that school is back in session they will try to schedule him to lead the Pledge of Allegiance and conduct a presentation for him.

Magistrate Caywood would like to adjourn in memory of Cordelia Kubale.

Magistrate Mayes asked about the bill to Perfection Group for Circuit Court maintenance. Public Works Director Duane Campbell discussed the Circuit Courtroom temperature problems. It was discovered that some of the vents were drawing fresh air from the attic.

Jailer Barry Harmon discussed the Jail per diem. The cost per prisoner per day needs to be changed to $31.00. Magistrate Sammons made the motion to approve changing the cost to $31.00 per diem. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

County Treasurer Mary Conley requested transfers from the General Fund to the Joint Jail in the amount of $65,000.00 and to EMS in the amount of $100,000.00.

Magistrate Coffman made the motion to pay the bills, make the transfers, and adjourn in the memory of Cordelia Kubale. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

Adjourn,

Harold W. McKinney
County Judge Executive