Fiscal Court Approved Minutes – April 09, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 9th day of April, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Sheriff Derek Robbins, County Engineer Duane Campbell, Solid Waste Coordinator Angela Muncy, Circuit Court Clerk Cortney Shewmaker, Jailer Brian Wofford, Ben Kleppinger, Ruby Cline-Eaton, Steve Hunter, Chad Holderman, John Albright, Steve Griffin, Mayor Mike Perros, James Hunn, Kynslee Leffew, Bobby Leffew, Janet Hamner, Mary Beth Touchstone, Randy Graham, and Jacob Pankey.

Judge Hunt called the meeting to order and Magistrate Sammons gave the invocation.
Kynslee Leffew, a student at Junction City Elementary, led the Court in the Pledge of Allegiance. Magistrate Gay made the motion to bestow the title of Honorary Magistrate upon Ms. Leffew. Magistrate Short seconded the motion. The motion passed with all members voting in favor.

The minutes from the March 26, 2019 meeting were presented by Judge Hunt. There were no changes or corrections. Magistrate Sammons made a motion to approve the minutes, seconded by Magistrate Short. All Court members voted in favor.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court. Magistrate Gay made a motion to approve the bills for payment, seconded by Magistrate Short. Magistrate Caywood brought to the Court’s attention the higher electric bills for Goldsmith, Gift Shop, and Grayson’s Tavern. All Fiscal Court members voted in favor to approve the bills for payment.

Treasurer Mary Conley presented the Budget Transfers to the Court. Ms. Conley reported the Jail is over budget due to two encumbrances for the training of the new Jailer and his Deputy Jailer and for training in food preparation. Jailer Wofford reported to the Court that the training is mandatory. A motion to approve the budget transfers with the knowledge of the two Jail line items over budget was made by Magistrate Sammons, seconded by Magistrate Ellis. There was no discussion. All members voted in favor.

There were no cash transfers.

Circuit Court Clerk Cortney Shewmaker presented the National Donate Life Month Proclamation. Ms. Shewmaker informed the Court that local stories regarding organ recipients could be viewed online by going to the Trust for Life website.

The second reading of the Amendment to the Joint Zoning Ordinance-Phase 1 was presented by Judge Hunt. A motion to approve the second reading of the Amendment to the Joint Zoning Ordinance-Phase 1 was made by Magistrate Gay, seconded by Magistrate Sammons. There was no discussion. All Court members voted in favor.

John Albright, Chairman of the Boyle County Industrial Foundation for 19 years, gave a brief history on the Foundation that was created in 1961 with the purpose of creating jobs and opportunities, both industrial and commercial, in Boyle County. Mr. Albright informed the Court that the Mayor of Danville and the Boyle County Judge Executive are non-voting members on the Foundation Board. There was extensive discussion regarding the Boyle County Industrial Foundation’s recent decision to deny the Diageo Distillery request to purchase 100 acres in the Boyle County Industrial Park and consequently the loss of significant tax revenue.

The Fiscal Court acknowledged acceptance of the January and March 2019 Convention and Visitors Bureau reports. Magistrate Cullen reported the CVB budget is $289,000 and the payroll for its 2.5 employees is $132,000.

County Engineer Duane Campbell presented an offer for a grant from the Danville Garden Club to pay for an evaluation from an arborist regarding the trees at Constitution Square. A motion giving permission to Public Works to apply for the grant from the Danville Garden Club to obtain a recommendation from an arborist to evaluate the trees at Constitution Square was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor. Mr. Campbell will inquire about the possibility of additional grant money to prune or remove the trees upon recommendation of the arborist.

County Engineer Campbell presented the 80/20 Boyle County Rural Secondary Agreement for three drainage structures that are located on Quarry Road, Dye Hollow Road, and Wards Branch Road. A motion to approve the Kentucky Department of Transportation 80/20 Boyle County Rural Secondary Agreement for three drainage structures was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor. A motion to pass the Resolution to adopt and approve the execution the Rural Secondary Program agreement was made by Magistrate Sammons, seconded by Magistrate Ellis. There was no discussion. All Court members voted in favor via hand signal.

County Engineer Duane Campbell requested permission to advertise for bids on the Quarry Road, Dye Hollow Road, and Wards Branch Road bridge projects. A motion giving permission to Engineer Campbell to advertise for bridge project bids was made by Magistrate Gay, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

The quotes for the Dump Truck Bed replacement will be presented at the April 23, 2019 meeting.

County Engineer Duane Campbell reported the State Price Contract on asphalt is open to local governments. Engineer Campbell presented the Master Agreement with The Allen Company which includes a 5% discount over the state price for asphalt. A motion to approve the bid from The Allen Company to purchase asphalt for the county roads was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All members voted in favor. Engineer Campbell reported there was a pending asphalt project at Millennium Park that may be completed with excess asphalt; the cost will be split with the City of Danville.

County Engineer Campbell requested permission from the Court to advertise for bids on stone. A motion giving permission to Engineer Campbell to advertise for bids on stone was made by Magistrate Ellis, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

A statement from Cottage Interiors for flowers at Governor’s Circle in Constitution Square was presented to the Court by County Engineer Duane Campbell. Treasurer Mary Conley informed the Court that money was not in the Constitution Square budget for maintenance of the flowers and would need to be transferred from the General Fund Reserve. Magistrate Cullen voiced his objection regarding the transfer of money from the General Fund Reserve to the Constitution Square Fund. Magistrate Cullen, Ellis and Sammons stated that in 2020 they would like explore the possibility to purchase flowers locally. Jailer Wofford offered inmate help for flower maintenance in 2020. After extensive discussion Magistrate Caywood made a motion to make the $550.00 partial payment to Cottage Interiors for the maintenance of the flowers at Constitution Square, seconded by Magistrate Sammons. Magistrates Cullen, Ellis, and Sammons voted against, and Magistrates Caywood, Gay, Short, and Judge Hunt voted for the motion. Subsequently the motion passed by majority vote. Janet Hamner, owner of Cottage Interiors, gave a brief history on the evolution of the Constitution Square flowers project.

Boyle County Sheriff Derek Robbins presented the 4th Quarterly Report to the Court. A motion to approve the Sheriff’s 4th Quarter Report contingent upon the final audit was made by Magistrate Sammons, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Solid Waste Coordinator Angela Muncy presented the Litter Abatement cinema ad from 1 Better, LLC for $4,100.00. A motion to approve the 1 Better, LLC cinema ad was made by Magistrate Gay, seconded by Magistrate Short. Ms. Muncy reported to the Court that in good weather the inmates clean the county roads every day totaling 4,719 bags of trash on over 4,000 miles of county roads in 2018.

The Fiscal Court acknowledged receipt of the January and February 2019 Financial Statements from the Conservation District.

County Treasurer Mary Conley presented the request from the American Battlefield Trust to act as the government sponsor for a $520,261.50 grant application to the American Battlefield Protection Program for the fee acquisition of approximately 128.5 acres of the White Tract. A motion for the Boyle County Fiscal Court to act as the government sponsor of the grant application to the American Battlefield Protection Program to accept the acquisition of the White Tract in the core area of the Perryville Battlefield and to authorize Judge Hunt and to sign all future documents necessary to transfer and pay for the property and was made Magistrate Ellis, seconded by Magistrate Gay. Magistrate Sammons questioned the acquisition as the result would be a decrease in property tax revenue for the County. The motion passed by unanimous vote of the Court.

Judge Hunt and Magistrate Ellis requested a member of the Perryville Battlefield Commission be invited to a Fiscal Court meeting to discuss the purpose of the additional Battlefield property.

Treasurer Conley invited all members to the Perryville Battlefield Commission meeting on April 10, 2019 at 2 PM at the Perryville Battlefield.

Judge Hunt presented the 2018 Audit to the Court. He reported the audit was clean and without
findings. Judge Hunt presented a letter from the Kentucky Auditor of Public Accounts giving approval to the Boyle County Fiscal Court to contract with the firm of Patrick & Associates for the 2019 Fiscal Court Audit. A motion to contract with Patrick & Associates to perform the 2019 Audit by March 31, 2020 was made by Magistrate Sammons, seconded by Magistrate Caywood. There was no further discussion. All members voted in favor.

Judge Hunt presented a Deed of Conveyance from the Boyle County Board of Education for the transfer, in conjunction with the City of Danville and without monetary consideration, of a 24 x 40 foot parcel of land for the new road to the new Boyle County Middle School. A motion to approve the Deed of Conveyance with the Boyle County Board of Education, in conjunction with the City of Danville, for the transfer of 24 x 40 foot piece of property to build a new road to the new Boyle County Middle School was made by Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor.

Magistrate Ellis presented the March 18, 2019 Jail Committee report. Judge Hunt requested the recent arrest video be aired at the next Fiscal Court meeting.

In new business, Magistrate Short invited the Fiscal Court to attend the Seeing Hearts Forum at the Bluegrass Community Technical College campus on April 11, 2019. Magistrate Ellis extended his thanks and appreciation to Magistrate Cullen for providing food at the Shepherd’s House 2-Year Anniversary Celebration on April 5. Magistrate Short invited the Court to the Hope Network Awareness Two-Day Event on April 26 and 27. Magistrate Caywood invited the Court to the next ASAP meeting on April 26 at the Boyle County Health Department.

Magistrate Sammons reported the gate lock at White’s Park has been cut six times recently. In compliance with the policy of the previous Fiscal Court, a motion was made by Magistrate Caywood to keep the gate locked at White’s Park, seconded by Magistrate Ellis. All Court members voted in favor. Constable Dennis Curtsinger stated that he would donate a security camera for the White’s Park gate area.

Magistrate Caywood informed the Court that a Special Called Meeting of the EMS Committee has been scheduled for April 18, 2019 at 10 in the Fiscal Courtroom. Mr. Caywood invited the Court to participate in the Constitution Square clean up on April 12, 2019.

Magistrate Ellis requested the Shepherd’s House Commendation include mention of previous Boyle County Jailer Barry Harmon. A motion to add former Jailer Barry Harmon to the Shepherd’s House Commendation certificate was made by Magistrate Ellis, seconded by Magistrate Sammons. There was no discussion. The motion passed with unanimous vote.

With no further business, Judge Hunt adjourned the meeting at 12:36 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive