December 19, 2018 – Fiscal Court Meeting Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 19th day of December, 2018 at 10:00 a.m. Members present at the meeting were:


Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Phil Sammons
Judge Harold McKinney

Others present at the meeting were County Clerk Trille Bottom, County Treasurer Mary Conley, IT Director Bill Nichols, Public Works Director Duane Campbell, Jailer Barry Harmon, Chief Deputy Chris Stratton, EMA Director Mike Wilder, EMS Director Mike Rogers, Brian Wofford, Steve Hunter, Doris Lane, Ronald Short, Donald McKinney, Bobbie McKinney, Stephen Mayes, Mary Lou Mayes, Megan Mayes, Addie Mayes, David Duttlinger, Brian Caldwell, Chris Herron, Tony Wilder, Howard Hunt, Ben Guerrant, Keith Richardson, Richard Campbell, Erin Tipton, Jason Cullen, Brian Caldwell, Margaret Chase, Tom Ellis, Ruby Cline-Eaton, Steve Cline, Jamey Gay, Steve Knight, and Gary Lane.

Judge McKinney called the meeting to order and Magistrate Mayes gave the invocation.

Adelyn Grace Mayes, granddaughter of Magistrate Dickie Mayes, led the Court in the Pledge of Allegiance. Judge McKinney made the motion to bestow the title of Honorary Magistrate upon Miss Mayes. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Magistrate Sammons made the motion to approve the Fiscal Court Minutes from the December 11th meeting. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Judge McKinney discussed the lot that was to be transferred to the City of Perryville. Judge McKinney and County Attorney Lynne Dean have both reviewed the deed and find it in order. Magistrate Mayes made the motion to approve finding the lot as surplus and authorizing Judge McKinney to sign any documents needed to deed the lot to Perryville. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Ben Guerrant, with the Senior Citizen’s Center, recommended appointing Steve Cline and reappointing Dr. Jim Duncan to the Senior Citizen Board. Magistrate Sammons made the motion to appoint Steve Cline and to reappoint Dr. Jim Duncan to the Board. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor. Both terms will end December 31st, 2021.

Treasurer Mary Conley discussed the Annual Reappointment Order with a 2.5% salary step increase for eligible employees. Magistrate Caywood made the motion to approve the Annual Reappointment Order including the 2.5 % increase. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

County Clerk Trille Bottom presented the Boyle County Clerk’s Budget and Salary Cap. The Salary Cap is $290,000.00 and excess fees are projected to be $256,500.00. Magistrate Hendricks made the motion to approve the County Clerk’s Budget and Salary Cap. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

The Court acknowledged the November 2018 Fiscal Court Statements.

Judge McKinney presented the Compensatory Time Agreement for County Clerk employee Heather Ramey. Magistrate Sammons made the motion to approve the Compensatory Time Agreement. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Magistrate Burke made the motion to approve setting the 2019 Fiscal Court Committee members and schedule. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Caywood discussed the EMS Committee update. EMS is researching replacing the radios that are 10 years old. Magistrate Caywood made the motion to approve the EMS Committee update. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Hendricks stated there is no formal report of the Jail Committee.

Magistrate Caywood discussed the Sheriff Committee update. There are 17 Sheriff’s cars on the road a day. Magistrate Caywood made the motion to approve the Sheriff Committee update. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Treasurer Mary Conley informed the Court that there was a mistake with the 2019 Fiscal Court Committee members. Personnel Committee should be Ronnie Short and Tom Ellis. Audit Committee should be Jamey Gay and Jason Cullen. Magistrate Mayes made the motion to approve the correction to the Committee appointments. Magistrate Burkes seconded the motion. The motion passed with all members voting in favor.

Judge McKinney read the letter he wrote to Mr. Baker, concerning the lanes on Main Street. The Judge and the Magistrates all signed the letter.

David Duttlinger, from the Area Development District (ADD), discussed all the projects that Judge McKinney was involved in. Judge McKinney understands the difference between equality and equity. Mr. Duttlinger feels that the two words that best describe Judge McKinney are “moral courage”.

Magistrate Coffman thanked everyone for letting him serve Boyle County for 16 years. He will miss working with the Magistrates. Magistrate Coffman stated that Mary Conley is the finest Treasurer in the State.

Magistrate Burke thanked everyone for the past 8 years. She feels that all the Magistrates are a part of her family.

Magistrate Hendricks stated he was honored to serve the citizens of Boyle County for the past 8 years. There is great leadership in Boyle County and they are the best to work with. He reminded the new Court to remember the raises for the Deputy Jailers next year. He wished the new Magistrates the best of luck.

Magistrate Caywood stated he has enjoyed working with the Magistrates and feels they have had a very good Fiscal Court. Judge Elect Howard Hunt will be the 4th Judge he has served with in his 21 years of service.

Magistrate Sammons stated that while he is looking forward to working with the new Court, he will miss working with Judge McKinney and the other Magistrates.

Magistrate Mayes stated he has appreciated working with the Court and the citizens of Boyle County for 7 years and 4 months. He would be happy to help the incoming Magistrates in any way he could.

Magistrate Hendricks stated that Judge Elect Howard Hunt would like to reschedule the next Fiscal Court Meeting to January 15th at 10:00 a.m. Magistrate Mayes made the motion to reschedule the meeting. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Jailer Barry Harmon discussed the Joint Jail Committee meeting. Based on the population of the jail, the ratio is 73% Boyle County to 27% Mercer County. Magistrate Hendricks made the motion to approve the 73% -27% ratio. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Magistrate Coffman made the motion to approve the Jail Policy and Procedure changes. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

The $1.00 raise for the Jail employees has been moved to the January meeting.

Jailer Barry Harmon turned in his Letter of Resignation effective December 31, 2018. It has been his great honor and pleasure to serve the citizens of Boyle and Mercer Counties for 16 years. Jailer Harmon thanked all those that have set on the Joint Jail Committee and those who have served as Magistrates and Treasurers.

The Court recognized guests, former Judge Executive Tony Wilder and former County Attorney Richard Campbell.

EMA Director Mike Wilder informed the Court that Assistant Chief Tony Broyles lost his father this week. EMA Director Mike Wilder would like to adjourn in the memory of Gilbert Broyles Jr.

Magistrate Coffman made the motion to pay the bills, make the transfer, and adjourn in the memory of Gilbert Broyles Jr. and Roberta Zeller, a long time member of the Democratic Women’s Club. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Adjourn,

Harold W. McKinney
County Judge Executive