Fiscal Court Approved Minutes – 07/27/21

The regular meeting of the Boyle County Fiscal Court was held on the 27th day of July, 2021 at 9:00 a.m. in the Fiscal Court Room of the Boyle County Courthouse.  Meeting was live streamed on the Boyle County Media Channel for the Public.  Members present at the meeting were:

John Caywood

Jason Cullen

Tom Ellis

Jamey Gay

Judge Howard Hunt

Ronnie Short

Phil Sammons

Others present at the meeting were, Fiscal Court Clerk Missy Galloway, County Treasurer Keagan Hinkle, County Attorney Chris Herron, and County Administrator Julie Wagner.

Judge Hunt called the meeting to order

Magistrate Tom Ellis: Led the Invocation

Judge Hunt: Led the Court in the Pledge of Allegiance

Judge Hunt:   Presented the minutes from the June, 13th 2021, Fiscal Court meeting for consideration. Magistrate Tom Ellis would like the minutes to reflect the new hours for Perryville Convenience Center will begin on 07/30/21.   Magistrate Jamey Gay made a motion to approve the minutes as presented, seconded by Magistrate Phil Sammons.  All members voted in favor of accepting the minutes as presented.  Motion carries unanimously.

Financial Officer Mariah King: presented the bills for approval. Standing order total presented is $380,632.92 while the bills to be paid are $781,160.73.  Motion by Magistrate Jamey Gay to approve the bills as presented. Seconded by Magistrate Ronnie Short. Discussion by Magistrate John Caywood that the court is aware of the bills presented by Dan Elliott and approves. The motion carries unanimously.

Budget/Cash Transfers: Keagan Hinkle presented Budget Transfers from General Fund to EMS for $100,000.  Motion to approve made by Magistrate Jamey Gay, seconded by Magistrate Ronnie Short.

Consent Calendar:

Judge Hunt:  Judge Hunt presented Resolution for Bruce Warren, Ethics Committee to Mrs. Warren and Fiscal Court in recognition of Mr. Warren’s service to Boyle County.

Trille Bottom, County Clerk:  Presented the bids from the RFP Voting Machines.  There were 2 bids received ESS, and Harp.  ESS did not meet the specifications required.  Harp was chosen with the bid being $190,479.00.  Trille Bottom ask for permission to purchase before September to receive an additional year of warranty at no charge.  Motion made to accept Harp by Magistrate Jamey Gay, seconded by Magistrate Phil Sammons.

Brian Wofford, Jailer:  Presented three bids for new vehicle purchase.  Presented a $15,000 check for the vehicle with the budget $25,000 plus the $15,000 check would equal the $40,000.   Fiscal Court would also receive the jail’s vehicle for Rusty Cox to utilize with this transaction.  Motion made to accept the bid from Bob Allen for $43,500.00.  Motion made to approve by Magistrate Tom Ellis, seconded by Magistrate Jason Cullen.  Motion approved unanimously.  Brian Wofford requested to replace the server with two bids being received.  SHI was chosen at $13,000 to replace the server.  Motion made to approve the server made by Magistrate Jamey Gay, seconded by Magistrate Ronnie Short.  Motion carries unanimously. Magistrate Jamey Gay made a motion to include the migration fees of up to $1800.00, seconded by Magistrate Ronnie Short. Motion carries unanimously.     Brian gave an update on the jail concerning COVID which they had an employee exposed and protocol is being followed.

Janice Spears, Sheriff Secretary:  Presented the Quarterly Report for Sheriff’s office.  Magistrate Phil Sammons made a motion to approve, seconded by Magistrate Jamey Gay.  Motion approves unanimously.

Angie Muncy, Environmental Services Director:  Presented the Waste Tire Grant in the amount of $4,000.00.  Motion made to approve made by Magistrate Ronnie Short, seconded by Magistrate Jamey Gay.  Motion carries unanimously.   Angie Muncy submitted the Waste Tire Management Program Agreement Event explaining it is on Social Media, signage and flyers have been made for distribution.  Motion made to approve by Magistrate Ronnie Short, seconded by Magistrate Phil Sammons.  Motion carries unanimously.  Angie Muncy presented the first reading on Ordinance 822 Grass and Debris on Roadways.   Motion made to approve 1st reading of ordinance 822 by Magistrate Jamey Gay, seconded by Magistrate Tom Ellis.  Judge Hunt ask for questions, John Caywood ask how this would be processed, controlled and who will monitor this ordinance.  Magistrate Tom Ellis explained how important this issue is with grass being on the roads, stating he would be willing to carry complaint forms with him on this topic.  Agriculture would not be exempt from this ordinance.  Motion withdrawn by Jamey Gay and the second was withdrawn by Magistrate Tom Ellis.  Motion carries unanimously.  Motion made to not move forward with Ordinance 822 by Magistrate John Caywood, seconded by Magistrate Tom Ellis.  In voting 4 yes votes and 2 no votes.  Motion carries to not move forward with ordinance.   Angie Muncy submitted the 2nd reading of Nuisance Ordinance 821.  The ordinance will be tabled to make amended changes to the ordinance until the next Fiscal Court Meeting.  Motion to table made by Magistrate Ronnie Short, seconded by Magistrate Phil Sammons.  Motion carries unanimously.

Duane Campbell, Public Works: Presented two bids for the Crew Cab Pickup Truck.  Bob Allen was awarded the bid at $27,637.  Duane Campbell ask that we go to $30,000 in the event he can’t get a 2021 and there is a price increase for 2022.  Motion made to approve made by Magistrate Jason Cullen, seconded by Magistrate Tom Ellis.  Motion carries unanimously.   Magistrate Jamey Gay made a motion to approve the bid specification and the possibility of purchasing a second vehicle seconded by Magistrate Tom Ellis.  Motion carries unanimously.

Shannon Greene, Employee Assistance:  Ask for approval on Compensatory Time Agreements Bethany Preston, James Zanolli, Tra Carey and Ricky Lemley.    Motion made to approve by Magistrate Phil Sammons, seconded by Magistrate Jason Cullen.  Motion carries unanimously.

Chris Herron, County Attorney:  Chris Herron explained the EDA /Interlocal agreement.  The changes that Magistrate Tom Ellis suggested were reviewed finding most referenced by KRS law.  Motion made by Magistrate Jamey Gay to authorize the County Attorney to make changes that would be compliant with KRS while modifying section 6.  Motion seconded by Magistrate Tom Ellis.  Vote passes 5 to 1 with Tom Ellis being the opposing.  Motion carries.

Committee Reports:

Magistrate Ellis:  Vicki Goode does all the volunteer lists for KY State Fair and does a great job with organization and needs volunteersJail met on June 30th committee.  The committee is concerned about the overload of inmates.  The committee is concerned about overtime and hazardous pay.  Motion to approve by Magistrate Tom Ellis, seconded by Magistrate Ronnie Short.  Motion carries unanimously.

Magistrate Short:

Magistrate Sammons:

Magistrate Cullen: EMS report was submitted early.

Magistrate Gay:

Magistrate Caywood:  Read message he received about how EMS is doing a great job with quick response time and training.

County Attorney Chris Herron:  Chris stated he is aware of the overcrowding in the jails.  Currently he is working with Jailer and the staff is very appreciative of the help he has offered.

Judge Hunt:

Motion to adjourn made by Jude Hunt, seconded by Magistrate Phil Sammons.  Motion Carries unanimously.

Motion made to go into Closed Session Pursuant to Kentucky Open Meeting Act, exception are authorized for discussions that might lead to appointment, dismissal or discipline of and individual.  KRS 61.810.  Magistrate by Magistrate Jamey Gay, seconded by Magistrate Jason Cullen.   Motion carries unanimously.

Judge Hunt:   Motion made to come out of closed session by Magistrate Tom Ellis, seconded by Magistrate John Caywood.  Motion carries unanimously.  No action was taken in closed session.  Magistrate Jamey Gay made a motion to terminate the Treasurer Keagan Hinkle effective immediately going on paid administrative leave.  Keagan Hinkle will receive a letter of intent to terminate from County Attorney, Chris Herron that he has the opportunity to have a hearing within 10 days of receiving the letter.  Motion carries 5 to 1 votes.

 

Respectfully submitted,

Howard P. Hunt III

Howard P. Hunt lll, Boyle County Judge Executive