Fiscal Court Approved Minutes – April 23, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 23rd day of April, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Sheriff Derek Robbins, County Engineer Duane Campbell, EMA Director Mike Wilder, EMS Director Mike Rogers, Solid Waste Coordinator Angela Muncy, Jailer Brian Wofford, Ben Kleppinger with the Advocate Messenger, Building Inspector Rusty Cox, Ruby Cline-Eaton, Steve Cline, Steve Hunter, Deputy Sheriff Chris Stratton, Brenda Mitchell, Margaux Crider, Jimmy Robinson, Bryan Montgomery, Jennifer Kirchner, Jamee Peyton, Gray Tomblyn, Rick Serres, Natasha Lacy, Matthew Simpson, Kelly Baker, Jeremy Boyle, Chad Holderman, Fred Edwards, Rochelle Bayless, Kari Kuh, Jacob Pankey, and Laurent Nash.

Judge Hunt called the meeting to order and gave the invocation.

Harper Webb, a student at Woodlawn Elementary, led the Court in the Pledge of Allegiance. Magistrate Sammons made the motion to bestow the title of Honorary Magistrate upon Mr. Webb. Magistrate Ellis seconded the motion. The motion passed with all members voting in favor.

The minutes from the April 9, 2019 meeting were presented by Judge Hunt. Magistrate Ellis asked that more information be added to the paragraph on the first page relating to the discussion with the Boyle County Industrial Foundation. Magistrate Gay made a motion to approve the April 9, 2019 meeting minutes with the addition of Magistrate Ellis’ request for more information regarding the discussion with John Albright and the Boyle County Industrial Foundation, seconded by Magistrate Short. All Court members voted in favor.

In Old Business, Judge Hunt reminded the Court that April 20, 2019 was the 77th anniversary of the establishment of the Constitution Square Park as a State Park.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court, a request for a $500,000.00 cash transfer from the General Fund into a Money Market account, and a $91,250.00 cash transfer to the Jail account. Magistrate Sammons made a motion to approve the bills for payment, the transfer $500,000.00 from the General Fund into a Money Market account, and a $91,250.00 cash transfer to the Jail seconded by Magistrate Short. All Fiscal Court members voted in favor.

Solid Waste Coordinator Angela Muncy presented the Cinema Recycling Ad from 1 Better LLC.
A motion to approve the Recycling Cinema Ad contract from 1 Better LLC was made by Magistrate Gay, seconded by Magistrate Caywood. All members voted in favor. Magistrate Caywood shared positive comments regarding Ms. Muncy’s job performance.

Gray Tomblyn with the Kentucky Transportation Cabinet answered questions from the Court. Also attending were his colleagues Kelly Baker, Matt Simpson, Jeremy Boyle, and Natasha Lacey. Judge Hunt informed the Court that the he has met with Kelly Baker and Magistrate Ellis regarding a new bridge in Perryville. Mr. Tomblyn reported the State will resurface Main Street this year. Magistrate Cullen requested the Fiscal Court be contacted for input regarding county bridges and roads. The County Road Aid Cooperative Program Agreement for $682,675.21 for the Fiscal Year beginning July 1, 2109 was presented by Judge Hunt. Magistrate Ellis made a motion to approve the County Road Aid Cooperative Program Agreement for Fiscal Year beginning July 1, 2019, seconded by Magistrate Sammons. All members voted in favor.

Pastor Brian Montgomery, from The Danville Church of God, invited the Fiscal Court to the Hope Network Event on April 26-28, 2019. Pastor Montgomery reported there will be another Expungement Fair in May. Magistrate Caywood invited the Fiscal Court to the ASAP meeting on April 26, 2019 at the Boyle County Health Department.

Rochelle Bayless, Founder and Executive Director of Grace Café, presented a report on hunger in Boyle County to the Court. Ms. Bayless informed the Court there is a 5-organization group called the Coalition For A Hunger Free Boyle County that serves 5,550 meals per month.

Sheriff Derek Robbins reported the retirement of Deputy Jody Adams and the return of Deputy Philip Dean after his injury. Sheriff Robbins presented the Sheriff’s First Quarter Report. A motion was made by Magistrate Caywood to approve the Sheriff’s First Quarter Report, seconded by Magistrate Sammons. All members voted in favor.

County Clerk Trille Bottoms presented the County Clerk First Quarter Report for acknowledgement.

County Engineer Duane Campbell presented the Dump Truck Bed Replacement quotes for review. Magistrate Caywood made a motion to accept the Cottrell Truck & Equipment bid for $9,400.00, seconded by Magistrate Sammons. All members voted in favor. Engineer Campbell presented the only stone bid which was from Caldwell Stone Company, and at fee less than the State price. A motion to accept the Caldwell Stone bid was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The vote was unanimous.

Rusty Cox, Boyle County Building Inspector, presented an updated fee schedule. Magistrate Gay reported the Finance Committee reviewed and approved the new fee schedule that will include an estimated value for buildings. Steve Hunter with Planning and Zoning explained the permits for residential zoning are being eliminated from the fee schedule. Treasurer Conley reported PVA Lacresha Gibson requested and will gain assessment information from the newly designed estimated value form for building permits. A motion to approve the updated Building Inspector Fee Schedule, effective May 1, 2019, was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Judge Hunt reported the resignation of Mary Beth Touchstone from the Planning Commission, effective May 1, 2019. Judge Hunt asked the Court to submit recommendations for her replacement at the May 14, 2019 Fiscal Court meeting.

Assistant Treasurer, Laurent Nash, presented the revised Occupational Tax Collection Policy. Magistrate Gay reported the Finance Committee has reviewed and approved the revised policy. Judge Hunt reported the revised policy has been reviewed by County Attorney Chris Herron. Magistrate Gay made a motion to approve the revised Occupational Tax Collection Policy, seconded by Magistrate Sammons. All members voted in favor.

EMS Director, Mike Rogers, requested permission to advertise for a full time paramedic position. Magistrate Gay made a motion giving permission to advertise for a full-time paramedic position, seconded by Magistrate Caywood. All members voted in favor. Director Rogers presented a revised EMS-specific policy for part-time EMS employees, a full-time EMS hiring and promotion policy, and the EMS CQI (Continuous Quality Improvement) policy. Magistrate Caywood made a motion to approve the revised EMS policy for part-time EMS employees, the hiring and promotion policy of EMS employees, and the EMS CQI policy, seconded by Magistrate Sammons. All members voted in favor. Director Rogers requested permission to post three EMS supervisor positions. Magistrate Ellis made a motion to approve the request to post three EMS supervisor positions, seconded by Magistrate Caywood. There was no discussion. The vote to approve was unanimous.

Treasurer Mary Conley reported the information on the EMS positions will be available at the Job Fair on April 30, 2019.

Jailor Brian Wofford reported that he plans to coordinate with Solid Waste Supervisor Angela Muncy, Emergency Management Director Mike Wilder, and County Engineer Duane Campbell for non-hazardous inmate community service work with supplies paid for from the canteen funds. Hepatitis A vaccine will be given to the inmates and jail staff on May 3, 2019. Jailor Wofford introduced part-time jail employee Fred Edwards who will coordinate inmates. Jailer Wofford reported that he plans to request the addition of a Sophos firewall in the control room at the upcoming budget workshop.

The RFQ for jail architects on engineering services was presented by Treasurer Conley. A motion to accept and send forth the RFQ for a jail architect and engineering services was made by Magistrate Ellis, seconded by Magistrate Gay. Magistrate Ellis requested changes to the RFQ which Treasurer Conley and County Attorney Herron agreed to review. All members voted in favor.

Jailer Wofford gave a report on the April 12, 2019 Criminal Justice Coordinating Council meeting, including the implementation of the diversion and behavioral health therapies at the jail conducted by a case worker and counselor and a Naloxone kit upon jail release. Jailer Wofford plans to advertise for jail staff at the Job Fair on April 30, 2019. Jailer Wofford invited all magistrates to the next CJCC and Joint Jail Meetings on May 10, 2019 which will include a tour of the jail.

Treasurer Conley requested permission to advertise for Insurance Broker proposals. Magistrate Gay reported the Insurance Committee has reviewed and approved the proposal. A motion to solicit Broker Proposals for health benefit program and associated services was made by Magistrate Gay, seconded by Magistrate Caywood. All members voted in favor.

Judge Hunt presented the Compensatory Time Agreement for a new jail employee, Billy Miniard. Magistrate Gay made a motion to approve the Compensatory Time Agreement, seconded by Magistrate Short. There was no discussion. The vote by the Fiscal Court members was unanimous.

Treasurer Conley presented the March 2019 Fiscal Court Financial Statements. The Court acknowledged receipt of the March 2019 Financial Statements. Treasurer Conley reminded the Court that the full statement is available for review in her office.

Treasurer Conley presented the required Fiscal Court Quarterly Report which has been filed with the Department for Local Government.

Treasurer Mary Conley presented the Complete Fiscal Court Budget and the Appropriations requests. Treasurer Conley informed the Court that the Budget Appropriation requests are located in her office and encouraged the Court to review the requests before the Budget Workshop meetings. Magistrate Caywood suggested that entities requesting large appropriation requests be invited to come speak to the Court.

Due to Election Day falling on May 21, 2019 Treasurer Conley will eliminate the previously scheduled special meeting and add the scheduled agenda items to other special meetings. The new meeting schedule will be circulated at the April 30, 2019 Special Meeting.

Magistrate Cullen requested assistance from the County Engineer regarding the illegal practice of depositing grass clippings in roadways, and a request for a slower speed limit on Pope Road.

Magistrate Gay presented the report from the Finance Committee meeting on April 10, 2019. County Attorney Chris Herron reported the 2016 Kroger litigation has been scheduled in Circuit Court. A motion to approve the Finance Committee minutes was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All voted in favor.

Magistrate Caywood presented the report from the April 9, 2019 EMS Committee meeting. A motion to approve the minutes from the April 9, 2019 EMS Committee meeting was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. All members voted in favor. Magistrate Caywood announced there was a Special Meeting of the EMS Committee on April 18, 2019 to review the four submissions for RFP for Billing Services. There will be another Special Meeting of the EMS Committee on April 23, 2019 in the Fiscal courtroom. A motion to accept the minutes of the EMS Special Meeting on April 18, 2019 was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor.

Magistrate Caywood presented the Sheriff Committee minutes from the March 26, 2019 meeting. A motion to accept the minutes from the March 26, 2019 Sheriff Committee meeting was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. The vote to accept the minutes was unanimous.

Magistrate Ellis presented the minutes from the April 22, 2019 Jail Committee meeting. A motion to accept the minutes from April 22, 2019 Jail Committee meeting was made by Magistrate Ellis, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Magistrate Ellis made a motion for the County Attorney to review the Interlocal Agreement with Mercer County in order to evaluate current medical care costs, legal liabilities, jail employees workers compensation, and challenges to the Jailer’s decisions, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Magistrate Gay informed the Court there will be a Solid Waste/Recycle Committee meeting on April 29, 2019 at 10 AM at the Government Services Center and an Animal Control Committee meeting on April 29, 2019 at 11:15 AM at the Animal Shelter.

Judge Hunt reported Magistrate Ellis and Magistrate Short have agreed to form a Community Committee for the 2020 Census.

Magistrate Short reminded the Court of the Hope Festival on April 26-28, 2019 in Junction City.

Magistrate Cullen requested enforcement regarding the practice of depositing grass into roadways. Magistrate Cullen reminded the Court of the District 1 Pulse of the People meeting on April 25, 2019 at the First Christian Church.

Magistrate Caywood acknowledge receipt of the EMS monthly financial report and alerted the Court of the Clean Up Event at Constitution Square on April 26, 2019 beginning at 3:30 PM.

Judge Hunt adjourned the meeting at 12:30 p.m.

The Fiscal Court took a 37 minute intermission.

Judge Hunt called the Budget Workshop to order at 1:07 p.m.

County Treasurer Mary Conley began the Joint Jail Budget Workshop. Treasurer Conley reported that she had removed the Debt Service from the budget. Magistrate Sammons made a motion to make a proportional contribution of $243,536.00 from the General Fund to the Jail Fund to be added as an expenditure, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Magistrate Cullen requested that each jail employee receive an additional salary increase of $0.75 per hour as opposed to the $.50 per hour in the proposed 2019/2020 Budget.

With no further business, Magistrate Caywood made a motion to adjourn, seconded by Magistrate Sammons. All members voted in favor. Meeting adjourned at 1:58 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive