Fiscal Court Approved Minutes – August 13, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 13th day of August, 2019 at
10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Deputy Sheriff Casey McCoy, Fiscal Court Clerk Jeanine Sanders, County Engineer Duane Campbell, Solid Waste Coordinator Angela Muncy, EMS Director Mike Rogers, EMA Director Mike Wilder, Building Inspector Rusty Cox, Jailer Brian Wofford, IT Director Bill Nichols, Animal Control Director John Hambel, Danville Mayor Mike Perros, Ima Gibson, Eric Gibson, Debbie Banks, Bailey Ellis, Jody Lassiter, Alex McCrosky, Evan Teague, Rick Serres, Steve Hunter, Peggy Ellis, Monica Sumner, Andrew Wilkinson, Michele Finke Barrett, Louise Allen, Parks and Recreation Director John Bell, Jennifer Kirchner, Jamie Peyton, Katie Jo Aaron, Trina Clarkson, Alex Kuhn, J.H Atkins, Jim Boyd, and Bobbie Curd with the Advocate Messenger. Magistrate Jamey Gay was absent.

Judge Hunt called the meeting to order and gave the invocation.

Ima Gibson, daughter of PVA Supervisor Lacresha Gibson and Director of Law Enforcement and KY Department of Fish and Wildlife Eric Gibson, and a student at Perryville Elementary, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate upon Ms. Gibson was made by Judge Hunt, seconded by Magistrate Ellis. All members voted in favor.

Judge Hunt presented the minutes from the July 23, 2019 Fiscal Court meeting. Magistrate Ellis asked for the wording correction on the AMB HIPAA billing contract from be changed from “will” to “shall”. A motion to approve the July 23, 2019 minutes with the correction on wording was made by Magistrate Sammons, seconded by Magistrate Short. The motion passed.

Magistrate Ellis requested communication be sent from the Court regarding a new location away from the Animal Shelter to launch the fireworks. Magistrate Ellis agreed to prepare a list of options for a new fireworks launch location and will present the information at a future meeting.

Finance Officer, Jacob Pankey, presented the Standing Orders and Bills totaling $2,572,185.71. A motion to approve the Standing Orders and Bills was made by Magistrate Sammons, seconded by Magistrate Cullen. The motion passed with all members voting in favor.

Judge Hunt read the resignation letter from Finance Officer Jacob Pankey and the Court acknowledged receipt.

Treasurer Conley presented two Budget Transfer reports: the prior Fiscal Year clean up internal budget and the budget adjustments with no increases. Treasurer Conley reported the utility expenses in the Tax Administration office will be reallocated in the account code. Treasurer Conley reported the Cash Transfers are to the Joint Jail for $36,500 and to EMS for $100,000. A motion to approve the Budget Transfers and Cash Transfers was made by Magistrate Short, seconded by Magistrate Sammons. There was no discussion. All members present voted in favor.

Michele Finke Barrett with KACo presented a $28,000 dividend check from the 2006-2007 Workers Compensation insurance program.

Andrew Wilkinson gave an update on the Seeing Hearts Ministry property on Lebanon Road. The tentative opening date is mid-October.

Parks and Recreation Director John Bell introduced the newest staff member, Evan Teague. Mr. Teague is the new Recreation Supervisor. Judge Hunt requested the Park Committee submit options for a secondary entrance to Millennium Park. After extensive discussion, Magistrate Sammons made a motion to accept the most current revision of the Parks and Recreation Ordinance 740.2 , seconded by Magistrate Cullen. Magistrate Caywood confirmed the option to make changes to the Ordinance whenever the Court deemed necessary. All Court members present voted in favor. The County Attorney will forward the County Ordinance 740.2 to the City of Danville attorney, Stephen Dexter.

Alex Kuhn with American Heart Association presented the Gold Quality Achievement Award to EMS Director Major Mike Rogers. Boyle County EMS is one of 24 EMS services in Kentucky and 615 in the USA to receive the elite award.

The Convention and Visitors Bureau May 2019 Financial statements were acknowledged by the Court. Director Jennifer Kirchner introduced Alex McCroskey as the new County appointment for the restaurant representative.

IT supervisor Bill Nichols presented the revised Personal Information Policy regarding cybersecurity, which is replacing two documents in the Human Resources office. Mr. Nichols noted that a change to the document states the Fiscal Court is responsible for all departments. The Personal Information Policy will be retroactive to August 1, 2019. A motion to approve the policy was made by Magistrate Short, seconded by Magistrate Cullen. All members present voted in favor.

Building Inspector Rusty Cox presented two minor modifications to the Building Fee Schedule. Magistrate Cullen made a motion to accept a new fee increase to 12 cents per square foot on projects with State jurisdiction and less the 50% of the building, and to add a $25 minimum permit fee for small projects, seconded by Magistrate Short. The motion passed by unanimous vote.

EMA Director Mike Wilder requested permission to refurbish the old Parksville Tennessee Ridge siren to replace the siren at the Perryville Engine 2 station. A motion to approve the $4000 payment to Keystone Electric for maintenance repair of the emergency siren was made by Magistrate Sammons, seconded by Magistrate Caywood. The vote to approve was unanimous. Director Wilder will continue to apply for EMA grants.

EMS Director Mike Rogers presented the Medical Director RFP noting the addition of a required minimum of four hours on site visitation to the facility and with the Director. Upon recommendation of the EMS Committee, Magistrate Caywood made a motion to accept the RFP for Qualified Medical EMS Director, seconded by Magistrate Sammons. All voted in favor.

Director Rogers requested the Court consider the full-time hiring of Michael Mattingly to replace Morgan Horn and Kimberly Hagan to replace retiring Kim Ryder. A motion to approve the full-time hires Michael Mattingly and Kimberly Hagan, both at $11.78/hour, was made by Magistrate Sammons, seconded by Magistrate Short. Mr. Mattingly will begin work immediately, Ms. Hagan will begin work on September 1, 2019. All members voted in favor. A reception for Kim Ryder is planned for August 29, 2019.

Jailer Brian Wofford gave an update on the Joint Jail, including $14,000 for cameras and VTR repairs using Canteen funds. Treasurer Conley informed the Court that a request for Fee Structures is due on August 23, 2019. Jailer Wofford presented the RFQ proposal for Qualified Mental Health from New Vista (formerly Comprehensive Care), which was the only submission. Magistrate Ellis made a motion to accept the New Vista contract for Qualified Mental Health Professional contingent upon Attorney Chris Herron’s review, seconded by Magistrate Caywood. There was no further discussion. All members voted in favor to accept.

The Fiscal Court granted permission to Jailer Wofford to present jail vehicle bids at the next Fiscal Court meeting on August 27, 2019.

Animal Control Supervisor John Hambel presented a bid from Stuart Powell for the Animal Control vehicle. Bob Allen Motor Mall declined to submit a bid. Magistrate Cullen made a motion to approve the state price Stuart Powell contract for the Animal Control vehicle for $25,409 with payment upon review and delivery, seconded by Magistrate Short. There was no discussion. All members voted in favor. Mr. Hambel will submit a declination letter from Bob Allen Motor Mall for the record.

Director Hambel requested permission from the Court to purchase a topper and bed mat for the new vehicle. Magistrate Cullen made a motion to approve the budgeted $1,500 purchase for a topper and bed mat, seconded by Magistrate Short. The motion passed by unanimous vote.

Angela Muncy, Solid Waste Coordinator, distributed a survey of convenience centers customer activity. Magistrate Cullen made a motion to approve repair of the compactors at Alum Springs and Gose Pike by Municipal Equipment for $3,718.50, seconded by Magistrate Short. All members voted in favor. The Court agreed to repair the compactor at Mitchellsburg in Spring 2020.

Ms. Muncy informed the Court that pricing for cardboard and mixed paper recycling has decreased dramatically. Recycling reimbursement for aluminum and plastics remain steady.

Ms. Muncy requested permission to revise the Recycling Grant by diverting the $7,000 mobile app funding to pay for the installation of a three-phase electric circuit, to purchase recycling carts for the paper grinder, and to move the horizontal bailer. Magistrate Short made a motion to authorize the revisions of the Recycling Grant to pay for the electrical circuit and carts purchases and to move the bailer, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Judge Hunt presented the March through July 2019 Conservation District updates. A motion to accept the March through July 2019 Conservation District reports was made by Magistrate Sammons, seconded by Magistrate Cullen. There was no discussion. The motion passed with all members present voting in favor.

Judge Hunt presented the summary of County Road Speed Limit Ordinance 570.1. A motion to adopt the revised County Road Speed Ordinance 570.1 was made by Magistrate Cullen, seconded by Magistrate Ellis. Magistrate Ellis expressed concern regarding enforcement of the ordinance. The Court voted in favor.

Judge Hunt presented a request from the Parksville Water District for County reappointment to the Board. Magistrate Sammons made a motion to approve the reappointment of Ronald Russell to the Parksville Water District Board, seconded by Magistrate Cullen. There was no discussion. The motion carried.

Treasurer Mary Conley presented the Personnel Committee report and a proposal from the Hanna Resource Group. The Court took no action on the proposal. Magistrate Ellis made a motion to promote Animal Control Supervisor and Shelter Manager John Hambel to exempt employee status with any time over regular hours to be calculated as compensatory time, seconded by Magistrate Caywood. The Court voted in favor to approve the promotion.

Magistrate Cullen announced the Department of Transportation meeting for downtown merchants will be at 1:30 today at City Hall.

Treasurer Conley presented the Fiscal Court Quarterly Financial Statements and reported the Fiscal Year is closed. Liabilities are $2,587,759. The Collateral Report was submitted with no additional letters of credit. Magistrate Short made a motion to accept the Financial Statements as presented, seconded by Magistrate Cullen. There was no discussion. All members voted in favor. The Court acknowledged with appreciation the receipt of the Financial Highlights. Assistant Treasurer of Occupational Tax Laurent Nash presented a Year End Analysis Report.

Treasurer Conley presented the Government Services Center Bond Refunding Report and the Energy Efficiency General Obligation Bond Issue Report for acknowledgment. Treasurer Conley presented the Constitution Square Endowment Statement and the Friends of Constitution Square Dedicated Fund Report. Ms. Conley plans to make a request for Grant funds in the future for roof replacement at Constitution Square. Judge Hunt reminded the Court that funds will be used for new signage at Constitution Square.

The 2019 Property Tax information regarding renewal numbers with an assessment analysis and net growth changes was distributed for review.

In Other
Magistrate Short announced the upcoming Pulse of the People for District 2 on August 26 at the Convention Center in Junction City.

Magistrate Cullen informed the Court that last week was National Farmers Week. Mr. Cullen would like for the Court to consider adding a county business license for Air B&Bs. Mr. Cullen apologized to all Public Works employees for no pay raise in the past ten years. Magistrate Cullen encouraged the Court to push forward on the No Smoking Ban.

Magistrate Caywood requested the No Smoking Ban be addressed at a future court meeting. Mr. Caywood announced the upcoming Pulse of the People for District 6 on August 21 at Toliver Elementary School, which will include information regarding school resource officers and shooter awareness. There will be a tour of the school.

Magistrate Ellis requested the Court explore the history of the abandoned KU storage site on Nield Road, and to consider the possibility of making Nield Road a private road.

Magistrate Sammons requested the August 27, 2019 meeting be moved to 9 a.m. Mr. Sammons asked the County Judge and Treasurer to consider a donation to EMS as a result of a recent major incident. Magistrate Sammons made a motion to defer the Standing Committee reports to the August 27, 2019 meeting, seconded by Magistrate Caywood. All voted in favor.

With no further business, Magistrate Sammons made a motion to adjourn the meeting, seconded by Magistrate Short. All members voted in favor. The meeting adjourned at 1:05 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive