Fiscal Court Approved Minutes – August 27, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 27th day of August, 2019 at 9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Sheriff Derek Robbins, County Engineer Duane Campbell, Jailer Brian Wofford, Anye Thompson, Jenny Goggin, J. H. Atkins, John Bell, Jennifer Kirchner, Josh Gooch, Dustin Duvall, Rick Serres, Michael Mingey, Laurent Nash, Shannon Greene, Jody Lassiter, James C. Hunn, and Ben Kleppinger with the Advocate Messenger.

Judge Hunt called the meeting to order and Magistrate Gay gave the invocation.

Anye Thompson, a student at Toliver Elementary, led the Court in the Pledge of Allegiance. Judge Hunt made a motion to bestow the title of Honorary Magistrate upon Ms. Thompson, seconded by Magistrate Caywood. All members voted in favor.

The minutes from the August 13, 2019 meeting were presented by Judge Hunt. Magistrate Ellis requested a name correction on page one from “Barley” to “Bailey”, he will not present fireworks launch locations today but will present at a future meeting, and a road name on page four be changed from “Caldwell” to “Nield” and in the future to consider the possibility of making Nield Road a private road. Magistrate Sammons made a motion to approve the minutes from the July 23, 2019 with the changes in wording, seconded by Magistrate Short. All Court members voted in favor.

A motion to approve payment of the bills was made by Magistrate Short, seconded by Magistrate Caywood. The motion carried by unanimous vote.

Treasurer Conley presented the Standing Orders and Bills for payment. Standing Orders total $341,485.95 and Bills total $$121,657.21. A motion to approve the Standing Orders and Bills as presented was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

Treasurer Conley reported there are no Cash Transfers. The Budget Transfers included a move of funds from reserve to pay for the Liability Insurance and the celebration fireworks. A motion to make the Budget Transfers was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor.

Upon recommendation from the Court, Judge Hunt presented a resolution to change the Fiscal Court commencement time to 9:00 a.m. A motion to change the Administrative Code, section 610.1, from 10:00 a.m. to 9:00 a.m. was made by Magistrate Ellis, seconded by Magistrate Gay. There was no discussion. Treasurer Conley will circulate a new Committee meeting schedule. The motion passed by unanimous vote.

Mr. J. H. Atkins, on behalf of concerned citizens, requested permission from the Court to place Larnelle Harris informational signage at each major county entryway. The signage will be paid for by the Commonwealth of Kentucky. A motion to approve the Larnelle Harris informational signage at the major county entryways was made by Magistrate Gay, seconded by Magistrate Sammons. All members voted in favor.

Shannon Greene, Payroll Clerk, presented a Health and Benefits Fair quote from Ephraim McDowell Regional Medical Center. The cost of the fair is estimated at $9,600 and will be paid from the Health Insurance Fund. Per the Court’s request, Treasurer Conley will obtain a quote from the local St. Joseph Hospital satellite office. Magistrate Gay made a motion to move forward with the quote from Ephraim McDowell if a lower bid does not come in from St. Joseph Hospital within one week, seconded by Magistrate Cullen. The motion passed by unanimous vote.

Judge Hunt presented two quotes for the 2-year contract for Courthouse Janitorial/Light Maintenance services. Magistrate Cullen made a motion to accept the bid from McKinney Cleaning Services, seconded by Magistrate Sammons. All voted in favor.

County Engineer Duane Campbell presented the Resolution for the Flex Funds to complete the northern section of Gose Pike and the White’s Ridge Road projects. Resurfacing will begin after the Court receives the signed document from the Transportation Department. A motion to pass the Flex Fund Resolution was made by Magistrate Ellis, seconded by Magistrate Sammons. The motion passed by unanimous vote.

Engineer Campbell presented a Road Aid Supplemental Funding Amendment Resolution to the Bridge Fund Agreement to increase funding up to $56,800 to complete projects of Dye Hollow Road, Wards Branch Road, and Quarry Road. A motion to approve the Supplemental Funding Resolution was made by Magistrate Caywood, seconded by Magistrate Gay. All members voted in favor by hand vote.

The $2250 proposal from Cottage Interiors for improvements to Constitution Square signs was presented by Engineer Campbell. A motion to approve the $2250 payment by using $2000 moved from the budgeted funds that had been set aside for two new planters along with the budgeted $500 sign repair fund was made by Magistrate Gay, seconded by Magistrate Short. The motion passed by majority hand vote. Magistrates Cullen and Ellis voted against the motion.

Jailer Brian Wofford introduced the Re-Entry Program Director James C. Hunn. Mr. Hunn’s salary will be paid with Canteen funds. A motion to approve the contract for Mr. Hunn was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor. The contract will be presented to the Mercer County Fiscal Court for consideration.

Jailer Wofford presented a vehicle quote from Paul Miller Ford in Lexington, Kentucky. Jailer Wofford will contact the local dealer, Stuart Powell Ford, to obtain a vehicle quote. Magistrate Sammons made a motion to approve the purchase of a vehicle from Stuart Powell under the condition that the price is within $2000 of the Paul Miller quote, but less than $25,000. After discussion, Magistrate Sammons withdrew his motion. The Court voted to make a decision on the Jail vehicle for small transports after obtaining a quote from the local Ford dealer.

Assistant Treasurer Laurent Nash presented the Year-End Occupational and Net Profit Tax report. EDP President Jody Lassiter will present a report at a future meeting regarding payroll tax and trends in local manufacturing.

Treasurer Conley presented the Property Tax Rates. After discussion, Magistrate Sammons made a motion to continue at the compensating property tax rate of .068, seconded by Magistrate Gay. The motion passed by majority vote. Magistrate Caywood voted against the motion.

The Court voted on the Personalty Rate at 8.409, which floats with the real rate, for the following:
Distilled spirits at 8.409 with a motion made by Magistrate Gay, seconded by Magistrate Sammons. All members voted in favor.
Commercial Aircraft at the Personalty Rate of 8.409 with a motion made by Magistrate Gay, seconded by Magistrate Sammons. All members voted in favor.
Commercial Watercraft at the Personalty Rate of 8.409 with a motion made by Magistrate Sammons, seconded by Magistrate Short. The vote to accept was unanimous.
There was no Tobacco and Storage assessment.
Agricultural Products at the Personalty Rate of 4.5 (the State maximum) with a motion made by Magistrate Short, seconded by Magistrate Gay. All members voted in favor.
Motor Vehicle and Watercraft at the Personalty Rate set by statute of 6.9 with a motion made by Magistrate Gay, seconded by Magistrate Sammons. The motion passed by unanimous vote.

Judge Hunt presented a Compensatory Agreement for EMS employee Michael Mattingly. A motion to approve the Compensatory Agreement for Michael Mattingly was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Treasurer Conley presented the July Fiscal Court Financial Statements. The Court acknowledged receipt of the statements.

In Other
Magistrate Short reported a successful Pulse of the People event in Junction City last night.

Magistrate Cullen reported the recent GED graduation of six Jail inmates and gave an update on Boyle County schools. Mr. Cullen reiterated his requests for a county-wide Smoking Ban and the implementation of a County business licenses.

Magistrate Caywood also requested the County revisit a County Smoking Ban Ordinance. Mr. Caywood reported a successful Pulse of the People District 6 event which included the SRO and Safety Awareness, drug dog “Petey”, and a tour of the school. Mr. Caywood reminded the Court to send a thank-you letter to Valery McMann at Farmers National Bank. Magistrate Caywood presented the County Clerk’s Audit. A motion to accept the County Clerk Audit was made by Magistrate Caywood, seconded by Magistrate Ellis. All members voted in favor.

Magistrate Ellis reported successful meeting regarding the possibility of the Perryville Battlefield to be elevated to National Park status.

In Standing Committee Reports:
Magistrate Gay gave the Animal Control Committee report for the meeting on August 8, 2019. The hours at the shelter have been changed to 9 a.m. until 5 p.m. A motion to approve the minutes of the August 8, 2019 Animal Control Committee meeting was made by Magistrate Gay, seconded by Magistrate Caywood. All members voted in favor.

Magistrate Short gave the Solid Waste Committee report for the meeting on August 9, 2019. Mr. Short reported the Household Hazardous Waste collection event will be on September 28, 2019. A motion to approve the minutes of the August 9, 2019 Solid Waste Committee meeting was made by Magistrate Short, seconded by Magistrate Gay. The motion passed by unanimous vote.

Magistrate Caywood gave the Sheriff Committee report for the meeting on July 22, 2019. A motion to approve the minutes of the July 22, 2019 Sheriff Committee meeting was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor.

Magistrate Caywood gave the EMS Committee report from the August 13, 2019 meeting. A motion to accept the minutes of the EMS Committee August 13, 2019 meeting was made by Magistrate Caywood, seconded by Magistrate Sammons. The motion passed by unanimous vote.

Judge Hunt asked the Court to consider the option to delay charging the EMS Stand-By Fee for sporting events until the next Fiscal year which will allow the schools to build the fee into their budgets. A motion to postpone the EMS Stand-By Fee for existing customers until July 1, 2020 was made by Magistrate Short, seconded by Magistrate Sammons. The motion passed by majority vote. Magistrate Gay abstained from voting.

Magistrate Ellis gave the Jail Committee report for August 9, 2019 meeting. A motion to approve the minutes of the August 9, 2019 Jail Committee meeting was made by Magistrate Ellis, seconded by Magistrate Gay. All voted in favor.

Magistrate Sammons gave the Public Works Committee meeting report for the August 12, 2019 meeting. A motion to approve the August 12, 2019 Public Works Committee meeting minutes was made by Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor.

Magistrate Gay recognized the 84th birthday of Magistrate Sammons. Attorney Herron reported his daughter, Laney, is 9 years old today.

With no further business, Magistrate Short made a motion to adjourn the meeting, seconded by Magistrate Sammons. All members voted in favor. The meeting adjourned at 11:35 a.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive