Fiscal Court Approved Minutes – December 09, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 9th day of December, 2019 at
9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Attorney Chris Herron, Treasurer Mary Conley, Assistant Treasurer Laurent Nash, Fiscal Court Clerk Jeanine Sanders, County Engineer Duane Campbell, Sheriff Derek Robbins, EMS Director Mike Rogers, EMA Director Mike Wilder, Planning and Zoning Director Steve Hunter, Solid Waste Coordinator Angela Muncy, Parks and Recreation Director John Bell, Shannon Greene, Anne Nagy, June and Danny Goodwin, Paul S. Chandler, Jim Chandler, EDP CEO/President Jody Lassiter, Josh Gooch, Keith Henry, Donald Hare, Randy Graham, Karen Logue, David Camic, Brittney Adams, Holly Wood, E.J. Waters, Louise Allen, and Angela Allen. Ben Kleppinger with the Advocate Messenger arrived at 9:40 a.m.

Judge Hunt called the meeting to order and Magistrate Gay gave the invocation.

A moment of silence was observed for the slain naval officers in Pensacola, Florida.

June Goodwin, a student at Toliver Elementary, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate upon Ms. Goodwin was made by Judge Hunt, seconded by Magistrate Caywood. All members voted in favor.

Judge Hunt presented the minutes from the November 26, 2019 Fiscal Court meeting for consideration. Magistrate Gay requested the word “Mitchellsburg” be removed from the Solid Waste Committee report. Magistrate Gay made a motion to approve the November 26, 2019 minutes with the removal of Mitchellsburg from the Solid Waste Committee report, seconded by Magistrate Sammons. The motion passed by unanimous vote.

Assistant County Treasurer Laurent Nash presented the Bills and the Standing Orders. As the WEX and Solex bills were not included, the Bills and Standing Orders will be presented later in the meeting.

Treasurer Mary Conley reported there were no Cash Transfers and no Budget Transfers.

Magistrate Phil Sammons presented the Paul S. Chandler Distinguished Boyle Veteran Award to the 101-year-old Paul S. Chandler. Mr. Chandler joined the military on November 28, 1941 and served in France, Africa, Italy, England, Belgium and Holland. His last conflict was the Battle of the Bulge. Mr. Chandler is the first recipient of this award.

Karen Logue with the West T. Hill Theatre presented information to the Court which included the theatre camp in Carrickfergus, Ireland. This is the 40 year anniversary of the Theatre season.

Brittney Adams presented the Convention and Visitors Bureau August through October 2019 Financial Statements. Magistrate Ellis requested the western Boyle County Nature Preserve trails be added to the Convention and Visitors website. Judge Hunt requested analytics regarding increased visitor numbers following improvements to the Constitution Square Park and the Perryville Battlefield Park. Ms. Adams reported there is a plan to combine the Visitors Center and the gift shop. Magistrate Sammons made a motion to approve the appointment of Holly Wood to the Tourism Commission filling the vacant Hotel/Motel representative position, seconded by Magistrate Caywood. The motion passed by unanimous vote. Ms. Wood’s term will expire on December 9, 2022.

Angela Muncy, Solid Waste Coordinator, asked the Court to modify the Grant Agreement to cover a $463 electric bill. The State of Kentucky has given permission to modify the Grant. Magistrate Ellis made a motion to modify the Grant by adding $463 to pay the electric bill with adjudication justified by the Treasurer, seconded by Magistrate Gay. All members voted in favor.

EMS Director Mike Rogers asked the Court to consider the hire of full-time paramedic Devin Meaux at $11.78 per hour, effective today. Upon recommendation from the EMS Committee, Magistrate Caywood made a motion to approve the hire of paramedic Devin Meaux at $11.78 per hour, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Director Roger presented the Air Evac contract with County Attorney Chris Herron’s additions and corrections. The contract has been approved by the EMS compliance company and their attorneys. Magistrate Ellis made a motion to approve the Air Evac contract, seconded by Magistrate Sammons. The motion passed by unanimous vote.

EMS Director Rogers requested the Court consider the $1006 quote from A&M Diesel for engine repair on the EC5 unit. Upon approval of the EMS Committee Magistrate Caywood made a motion to approve a cap of $1500 for the repair the engine leak on the EC5 unit, seconded by Magistrate Sammons. The motion passed with all members voting in favor.

EMA Director Mike Wilder presented the Programs Fund Grant for the sirens which requires the signature of Judge Hunt. Magistrate Sammons made a motion to give Judge Hunt permission to sign the Programs Fund Grant, seconded Magistrate Short. There was no discussion. The Court passed the motion by unanimous vote.

Payroll Clerk Shannon Greene asked the Court to consider the part-time Part Time Hire of John Waters as the Animal Shelter Caretaker at $8.75 per hour, effective December 10, 2019. Magistrate Gay made a motion to approve the part-time Part Time Hire of John Waters, seconded by Magistrate Short. All members voted in favor.

Boyle County Treasurer Mary Conley presented the $1,040,523 Perryville Battlefield Land Acquisition Grant from the U.S. Department of the Interior and the National Park Service for consideration, which will add 126 acres from the White land to the Battlefield. Magistrate Ellis made a motion to approve the Grant, seconded by Magistrate Gay. All members voted to approve the motion.

Judge Hunt presented the Second Reading of the Occupational Tax License Fee Amendment for consideration. County Attorney Chris Herron read the summary which includes an increase from 0.75% to 1.25%. After a projection study and upon the recommendation from the Finance Committee Magistrate Gay made a motion to approve the Occupational Tax License Fee Amendment, seconded by Magistrate Sammons. There was extensive discussion regarding the tax which has remained at 0.75% since 2005. The motion passed by majority vote, Magistrate Cullen voted against and suggested EMS become a taxing district.

Judge Hunt presented the 2019/2020 Fiscal Court Budget Amendment summary for the Second Reading for a total of $25,550,000.00. Upon review and discussion from the Finance Committee Magistrate Gay made a motion to approve the 2019/2020 Fiscal Court Budget Amendment, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

In Other
Magistrate Caywood gave a report on the November 25, 2019 Occupational Tax License Fee meeting with industry managers. Mr. Caywood suggested the Court visit the industries to educate their employees regarding the County services to the public. Mr. Keith Henry with Hobart invited the Court to visit his factory.

Magistrate Ellis requested a meeting with EDP CEO/President Jody Lassiter to discuss the EDP Memorandum of Agreement. Mr. Ellis reminded the Fiscal Court members the 2020 Forkland Christmas Festival will be the first Saturday in December.

Judge Hunt reported there will be an increase in the employer percentage of CERS Retirement to over the 12% increase over the prior year which will result in 26.95% for non-hazardous duty and 44.33% for hazardous duty personnel.

In New Business
Magistrate Cullen expressed his gratitude to County Engineer for his help towards the improvements to state roads. During the Christmas Season Mr. Cullen encouraged the practice of forgiveness for transgressions.

Magistrate Ellis reported he is in discussion with Perryville Mayor Brian Caldwell and the Kentucky Transportation Cabinet for a traffic solution during the construction of a new bridge over the Chaplin River.

Magistrate Sammons expressed his gratitude to the Court for their support the past four months.

Due to scheduling conflicts, Magistrate Ellis made a motion to change the next Fiscal Court date from December 19, 2019 to December 17, 2019, seconded by Magistrate Gay. The motion passed by unanimous vote.

Boyle County Attorney Chris Herron reported the receipt of the Danville-Boyle County Parks and Recreation Joint Participation Agreement from Stephen Dexter, the attorney for the City of Danville. Judge Hunt made a motion to meet on December 16, 2019 to discuss the Danville-Boyle County Parks and Recreation Joint Participation Agreement, seconded by Magistrate Caywood. Magistrate Ellis reminded the Court that there was approximately a delay of seven weeks in communication from the City of Danville regarding the agreement. Magistrate Cullen suggested the magistrates meet individually beforehand with Parks and Recreation Director John Bell. The motion passed by majority vote. Magistrate Ellis abstained.

Assistant Treasurer Laurent Nash presented the Court with the WEX and Solex claim list. The Bills and Standing Orders totaled $1,792,197.15. Magistrate Gay made a motion to approve the Bills and Standing Orders as presented, seconded by Magistrate Short. There was no discussion. All members voted in favor.

With no further business, Judge Hunt adjourned the meeting at 10:59 a.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive