Fiscal Court Approved Minutes – February 25, 2020

The regular meeting of the Boyle County Fiscal Court was held on the 25th day of February, 2020 at 9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were, Fiscal Court Clerk Anne Nagy, Allie McGuffey, Allison McGuffey, County Attorney Chris Herron, County Treasurer-Mary Conley, Sheriff Derek Robbins, Planning and Zoning Director Steve Hunter, Co-Treasurer-Laurent Nash, Director of Public Works Duane Campbell, Crystal McPherson, Debbie Hardin, Niki Kincaid, Kate Snyder, John Bell, Jody Lassiter, Marty Gibson, Jailer Brian Wofford, EMA Director Mike Wilder, EMS Director Mike Rogers, Solid Waste Director Angie Muncy, Steve Knight, Carolyn Crabtree, Ben Miles, Shane Morgan, Clay Albright, Josh Gooch, IT Director Bill Nichols, Human Resources Shannon Greene, Julie Wagner, John Turner, Christina Lombardo, Tim Montgomery, Kurt Holman and Ben Kleppinger with the Advocate Messenger.

Judge Hunt called the meeting to order and Magistrate Phil Sammons gave the invocation.

Allie McGuffey, student from Junction City Elementary, led the Court in the Pledge of Allegiance. Allie is the daughter of Allison McGuffey. A motion to bestow the title of Honorary Magistrate upon Ms. McGuffey was made by Judge Hunt, seconded by Magistrate Short. All members voted in favor.

Judge Hunt presented the minutes from the February 11, 2020, Fiscal Court meeting for consideration. A motion to approve the February 11, 2020, minutes was made by Magistrate Gay, seconded by Magistrate Sammons. Magistrate Ellis suggested adding page numbers to the minutes, change Spears Family to Speers Family; Danny Rogers corrected to Dani Rodgers; boyleky should be boyleky.com. All members voted in favor or accepting the minutes with corrections noted.

Assistant County Treasurer Laurent Nash presented the Payroll totaling $317,103.64 and the Standing Orders totaling $3,760.03 and Bills totaling $157,091.53. Total bills $477,955.20. Motion by Magistrate Gay to approve the bills as presented. Seconded by Magistrate Short. There was no discussion. The motion passed with all members voting in favor.

Budget Transfers: County Treasurer Mary Conley there are some budget transfers, those reports were circulated. The Budget Adjustment Report is first, if anyone has any questions please feel free to see me and we will review. Also, I’d like to inform the Fiscal Court there was a registration of $15.00 for the transfer of a vehicle we accepted. Judge Hunt explained the vehicle is a truck purchased by the Boyle County Conservation District and donated to the County for Dead Animal Removal. The County licensed and insured the truck accepting it into the County inventory. Discussion began related to the Conservation District coming to the Fiscal Court, years ago, requesting approval to be a taxing district that brought in $160,000 or more a year. The Conservation District is responsible for the Dead Animal Removal. The Tax District was formed to take care of the dead animal removal with any excess funds used, at their discretion, to assist farmers. The Conservation District purchases farm equipment and provides a rental service to the farmers of Boyle County who cannot afford to buy the equipment, such as bale wrappers and such. The Conservation District will reimburse the County for assistance with the Dead Animal Removal while in between contracts. In addition to the pick-up of the animals, the disposal of said animals was discussed. The vehicle was obtained from the previous Dead Animal Removal contractor. Several counties were interested in this vehicle. The total cost of the vehicle is $715, liability insurance and registration. The County is in need of this service and we have been without pick-up for two months. The Conservation District is receiving Dead Animal Removal bids in the range of $200,000, the previous contract was $60,000. The Conservation District needs to meet with the Fiscal Court to determine how to proceed. After extensive discussion, a Special Called Meeting is scheduled for Tuesday, March 3, 2020 at 10:00am in the Fiscal Court Room. This is the time of the Solid Waste Committee.

Motion to approve budget transfers by Magistrate Gay, seconded by Magistrate Cullen, no discussion. Motion passed unanimously.

Cash Transfers: County Treasurer Mary Conley stated we have a cash transfer from the General Fund to the Boyle County Jail Fund in the amount of $2,500 to cover the cost for the equipment expenses that went into the new jail vehicle. A motion to approve this transfer was made by Magistrate Gay, seconded by Magistrate Sammons. There was no discussion. The motion passed with all members voting in favor.

Consent Calendar:

Family Services, Crystal McPherson & Debbie Hardin: Ms. McPherson described the services provided by Family Services from July 2019 to January 2020. Majority of requests for assistance relate to utilities electric and water. Duplicate requests are 4%, senior citizens 6% of the time. Referrals are received verbally and walk-in. Debbie Hardin is work as case manager with seniors. Ms. Hardin is working with clients to be proactive. She provides resources to clients and a vision of the future when and/or if funds are exhausted.

Arts Center of the Bluegrass (formerly Community Arts Center), Niki Kincaid & Kate Snyder: Niki Kincaid introduced Kate Snyder, Communications and Marketing Director. Ms. Snyder advised the September 26-27 Art Festival at Constitution Square. Emphasis on interactive art. Summer Camp being held for 19 weeks. Scholarships of up to 90% are available. Tiny Art Show is Friday, February 28. No piece larger than 6”x6”. 175 artists have contributed to the show. Cover charge of $10, each piece of art is $20. Ms. Snyder expressed gratitude for the support of the Fiscal Court.

Census 2020, Dani Rodgers: Magistrate Gay introduced Dani Rodgers. Ms. Rodgers is a Partnership Specialist for the 2020 Census. The Census is important because Federal Funds are distributed based upon Census numbers. The count also apportions the 435 House of Representatives, Kentucky may gain a seat with an accurate count and an accurate count assists in the drawing of districts for representation. The count determines the budget for the next ten years. The Census is safe under Title XIII. No one can get this information, it is private for 72 years. The Census is easy because it can be completed online, by phone or by mail. The Census is a snapshot of where everyone is as of April 1, 2020. July 31, 2020 is the deadline for responding to the Census. The data will be sent to the White House December 31, 2020. Bookmobile will have computers and help people to complete the Census, especially in the western area of the County. The Census 2020 is hiring at $16.00/hour. Applicants must be 18 years old or older, a US Citizen and undergo a background check. Flexible hours. 2020Census.gov has all information for Census and hiring.

Birthplace of Kentucky Committee Introductions: Carolyn Crabtree, Kurt Holman, James Hunn, Steve Knight, Ben Miles, Tim Montgomery and Julie Wagner in attendance to meet the Fiscal Court. Each member introduced themselves to the Court. Each is uniquely qualified to serve on this committee and the Court expressed appreciation for their willingness to share their expertise for the benefit of Constitution Square and Boyle County. The Judge read the vision of the Birthplace of Kentucky. Each member provided their email addresses for further communication. The Committee will determine dates, time, monthly meetings and mission then report progress to the Court. Historical presentation to include African-American history of this site and tie-in to the Gettysburg of the West, Perryville Battlefield. Work in coordination with Magistrates Jason Cullen, Tom Ellis and Public Works Director Duane Campbell. Report back to the Court March 24th Fiscal Court Meeting.

Bill Nichols, IT Disaster Recovery Plan: Bill Nichols, Director of Information Technology. His disaster plan is based on arriving at work to find nothing but dust. Once equipment obtained, estimated up and running within 2-3 days. This Disaster Plan is for financial and administrative areas of County government. Back-up performed each evening 8pm. After a few questions, Mr. Nichols emphasized this is financial data only not related to County Attorney, court system, jail, EMS or any other area of County government. Move to adopt this Disaster Recovery Plan made by Magistrate Gay, seconded by Magistrate Ellis. No further discussion. All magistrates voted in favor of adopting Disaster Recovery Plan.

A question was presented regarding an Active Shooter Plan. This is under the realm of Emergency Management rather than Information Technology. However a new phone system is needed which would include an “all-page” function. EMA Mike Wilder reminded that we have the Code Red alert system in place to send wide reaching notifications. No active shooter drill has been held at the Courthouse. The Courthouse security was questioned when many first floor offices have doors utilized by employees to enter/exit the building bypassing the metal detector and security officers. The Administrative Office of the Courts implemented the security entrance/exit at the request of Judge Peckler. Suggestion was made that Judge Peckler be made aware of the situation and seek his advice. Magistrate Caywood offered Doc Holiday of Mercer County, from Homeland Security to walk through the Courthouse and offer an overview and plan for security. Judge Hunt will make contact and also seek to have other county facilities evaluated.

Consider Approval Compensatory Time Agreement- Jail: Motion by Magistrate Sammons, seconded by Magistrate Caywood. No discussion. Motion carried unanimously.

County Attorney Update regarding Acceptance of County Roads: County Attorney Chris requested postponement to March 10, 2020 Fiscal Court meeting. No action taken, add to agenda March 10, 2020.

Public Works- Bids for Asphalt, Stone and Automatic Door Maintenance: Motion made by Magistrate Sammons to approve Allen Company Asphalt Bid, seconded by Magistrate Ellis. No discussion. Motion carried unanimously in favor. Magistrate Sammons made motion to approve Caldwell Stone bid for stone, seconded by Magistrate Gay. No discussion. All magistrates voted in favor. Annual maintenance agreement with dormakaba. The previous contract included unlimited service calls for mechanical/electronic issues for Fourth Street entrance door. Proposed annual cost is $2,945.04, a three year contract is available. The previous cost was $350 per year. It is estimated we have 6 maintenance visits per year at approximately $1,000 per visit. We may opt for a service call visit and pay per site visit as needed. No other companies will work on another company’s door. Replacement of doors would be in excess of $6,000 each. The Fourth Street entrance has two doors with electronic motion detectors (similar to an elevator) and ADA access. Motion made by Magistrate Gay and seconded by Magistrate Short to accept one year contract and then see if we want to renew for three years. The doors are approximately six years old. Table this issue to March 10, 2020 Fiscal Court meeting. Duane Campbell to obtain AOC information and details on previous service calls.

EMS Director Mike Rogers: Requested that the Court approve the hiring of Brad Ellis to Full-Time from current Part-Time and promotion to Captain at $11.78/hour. Position open due to retirement of another employee. Motion made by Magistrate Cullen to approve Full Time Hire and promotion effective March 1, 2020, seconded by Magistrate Gay The Personnel and Finance Committees have each reviewed this position/promotion. Motion passed by majority vote in favor, Magistrate Sammons voted nay because Mr. Ellis is a re-hire and Magistrate Sammons does not believe an ex-employee will stay with EMS. Mr. Rogers also requested approval of hiring Ben Fuselier Full-Time as an EMT at 9.50/hour effective March 1, 2020. Magistrate Gay made motion to approve hiring Full-Time employee, seconded by Magistrate Short. No discussion. All Magistrates voted in favor of this Full-Time hire. Motion approved unanimously.

Incentive Payment for Completion of Training for Magistrate Ellis. Motion made by Magistrate Sammons to approve incentive payment, seconded by Magistrate Caywood. No discussion. All magistrates voted in favor, motion approved.

County Treasurer Mary Conley: Ms. Conley presented monthly January 2020 financials. The County Judge and Fiscal Court Clerk received entire copies, the Magistrates received three pages as per request. Everyone receives a full copy of the quarterly report. Also included is a copy of the 2019 1099-INTstatement listing our earnings on investments as $48,999.74 and interest of $22,586.00 for total $71,585.74. Report receipt acknowledged.

Committee Reports

Magistrate Gay presented Financial Committee Minutes from February 5, 2020. Minutes on file in County Treasurer’s office Fiscal Court Committee Binder. Motion to accept committee report made by Magistrate Gay and seconded by Magistrate Sammons. No discussion. Minutes accepted by unanimous vote. The Finance Committee approved a request from the Art Center of the Bluegrass to waive rental fee for use of Constitution Square for the September Arts Festival. The Committee agreed and asks the Fiscal Court to approve the waiving of this fee. Motion to approve made by Magistrate Gay, seconded by Magistrate Sammons. No discussion. All Magistrates voted in favor. Finance Committee recommends no fee for use of the Park. A reservation form and proof of insurance would continue to be required. If Park left in poor condition, refusal to allow future use for said group. Motion to discontinue reservation fee for Constitution Square made by Magistrate Gay, seconded by Magistrate Sammons. No further discussion. Motion approved unanimously.

Magistrate Short presented Personnel Committee Minutes from February, 2020. Minutes on file in County Treasurer’s office Fiscal Court Committee Binder. Motion to accept committee report made by Magistrate Short and seconded by Magistrate Gay. No discussion. Minutes accepted by unanimous vote. The Personnel Committee recommends the hiring of Christina Lombardo as Animal Shelter Director @$14.41/hour effective March 1, 2020. Motion to approve hire made by Magistrate Gay, seconded by Magistrate Short. No discussion. All voted in favor of hire. The Personnel Committee also recommended a promotion for James Goode in Animal Control (Dog Warden) from ACII to AC1 @$15.73/hour effective March 1, 2020. Motion made by Magistrate Sammons to approve promotion, seconded by Magistrate Cullen. No discussion. All members voted in favor of promotion. The Court recognized John Turner as a dedicated and devoted volunteer. Judge Hunt asked the Court to create a new Public Works part-time position dedicated, primarily, to maintenance of the park and coordinating with organizations utilizing Constitution Square. Motion made by Magistrate Gay and seconded by Magistrate Sammons. Motion approved, all in favor.

Magistrate Caywood, Board Appointment Committee: After discussion, it was determined the County Judge Executive makes recommendation of nominations for board appointments and replacements. Staff maintains a list of boards, members, when terms will expire and when board members are not actively attending meetings. The details need to be communicated to the Judge in time to seek nominees. Nominees are presented to the Fiscal Court for approval.

Magistrate Cullen presented Boyle County EMS Committee Minutes from February 11, 2020. Minutes on file in County Treasurer’s office Fiscal Court Committee Binder. Motion to accept committee report made by Magistrate Ellis and seconded by Magistrate Gay. No discussion. Minutes accepted by unanimous vote.

Magistrate Cullen presented Sheriff’s Committee Minutes from February 25, 2020. Minutes on file in County Treasurer’s office Fiscal Court Committee Binder. Motion to accept committee report made by Magistrate Cullen and seconded by Magistrate Short. No discussion. Minutes accepted by unanimous vote.

Magistrate Ellis presented Boyle County Public Works Committee Minutes from February 10, 2020. Minutes on file in County Treasurer’s office Fiscal Court Committee Binder. Motion to accept committee report made by Magistrate Cullen and seconded by Magistrate Gay. No discussion. Minutes accepted by unanimous vote.

NEW BUSINESS

Magistrate Gay: None

Magistrate Short: Pulse of the People at 6pm in Junction City Community Center.

Magistrate Cullen: Conversation with Danville City Manager Milliron regarding water rates. He seemed open to that discussion. Want to wish Happy Birthday today to Jack Hendricks and also my wife.

Magistrate Caywood: Wants to dispel rumors related to a detention center being built on donated property at Northpoint. This is unfounded and untrue. On a different note, I suggested, in the past, to invite Brent Blevins, Director of the Health Department, to come to Fiscal Court and discuss the syringe program and the Corona Virus.

Magistrate Ellis: Recently spoke with Perryville Mayor Brian Caldwell and Junction City Mayor Jim Douglas, we have arranged, collectively with community leaders a meeting in the Kentucky Attorney General’s office to review the nearly twenty year old agreement regarding water and sewer rates as they are imposed on our communities. The cost is negatively impacting home sales, business development.

Magistrate Sammons: Asked Public Works where signs were ordered from. Public Works Director Duane Campbell stated signs ordered from Bowling Green. Normal delivery is two weeks.

Meeting adjourned.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive