Fiscal Court Approved Minutes – June 25, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 25th day of June, 2019 at
10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Judge Howard Hunt
Phil Sammons (arrived at 11:33 a.m.)
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron and his daughter Emery, Sheriff Derek Robbins, Fiscal Court Clerk Jeanine Sanders, County Engineer Duane Campbell, Jailer Brian Wofford, former Boyle Jailer Barry Harmon, Brenda Mitchell, John Bell, Steve Hunter, EMS Director Mike Rogers, EMA Director Mike Wilder, Rick Serres, Josh Gooch, Jody Lassiter, Jack Hendricks, Eric Chambers, Philip Nichols, Donald Sexton, Daniel Sims, Merl Baldwin, Ruby
Cline-Easton, and Ben Kleppinger with the Advocate Messenger. Danville Mayor Mike Perros arrived at 12:17 p.m. Magistrate Gay was absent.

Judge Hunt called the meeting to order and Magistrate Caywood gave the invocation.

Emery Herron, daughter of Boyle County Attorney Chris Herron and a student at Woodlawn Elementary, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate on Ms. Herron was made by Magistrate Ellis, seconded by Magistrate Cullen. All members voted in favor.

Judge Hunt presented the minutes from the June 11, 2019 meeting. Magistrate Caywood requested a change on the second page of the minutes to read that there “may” rather than “will” be a Personnel Committee meeting. A motion to approve the June 11, 2019 minutes with the correction of “may” from “will” was made by Magistrate Caywood, seconded by Magistrate Cullen. All members voted in favor.

Finance Officer, Jacob Pankey, presented the bills to the Court. Mr. Pankey informed the Court that there are two additions to the bills presented. These are from SNS Tire and Republic Service which is associated with the Waste Tire Disposal Grant. A motion to approve the bills as presented with the two additions was made by Magistrate Short, seconded by Magistrate Cullen. The vote to approve was unanimous.

Treasurer Conley reported Budget Transfers, including Payroll, for approval by the Court. Magistrate Caywood made a motion to approve the Budget Transfers, seconded by Magistrate Ellis. There was no discussion. All members voted in favor.

Boyle County Jailer Brian Wofford presented the Joint Jail Update. Jailer Wofford recommends using the two RFQ submissions for jail renovations although both are missing requested information. Treasurer Conley reported the contracts will be reviewed by the Joint Jail Committee. The non-functioning inside and outside jail cameras will be replaced next Fiscal year using canteen funds. The Court agreed to meet with Southern Health Partners on July 11, 2019 at 2 PM. A motion to approve the Boyle County Health Department contract for the jail inmates was made by Magistrate Short, seconded by Magistrate Cullen. All members voted in favor.

Judge Hunt presented candidates for two expiring terms on the Fire Protection Board. A motion was made by Magistrate Cullen to appoint Daniel Sims to replace Jill Arnold as the County representative and Chief Donnie Sexton to replace Cory Kitchen as a Firefighter representative, seconded by Magistrate Ellis. The terms are effective on July 1, 2019 and will expire on June 30, 2022. All members voted in favor.

Boyle Health Department Director, Brent Blevins, presented a report on the work done at the Health Department as well as the proposed 2019-2020 Budget. Mr. Blevins reported the 2020 Tax Rate is to remain at 3.7%. A motion to approve the Tax Rate at 3.7% was made by Magistrate Ellis, seconded by Magistrate Short. All members voted in favor. Upon the 10-year anniversary of the City of Danville’s Smoke Free Ordinance, Mr. Blevins asked the Court to consider a Smoke Free County Ordinance. A motion to approve the Health Department Contract for the County Employees was made by Magistrate Caywood, seconded by Magistrate Ellis. After a brief discussion, all members voted to approve the contract.

Former 4th District Magistrate Jack Hendricks presented a framed print of the Veterans Wall of Honor. The Fiscal Court Magistrates agreed to contribute to the cost of the framing. Mr. Hendricks presented a plat of the Veterans Park and subsequently gave an update on the proposed expansion to include the pavilion and the water and electrical connections. Mr. Hendricks agreed to contact Estes Surveying to perform a survey of the Park with the addition of the pavilion and water and electrical connections. A motion to create a deed for the 1.844 acres of Veterans Memorial Park, formerly part of White’s Park, with a deed of restriction included for future consideration was made by Magistrate Caywood, seconded by Magistrate Cullen. Magistrate Ellis and Magistrate Cullen expressed their gratitude to Mr. Hendricks for his military service to our country and to his continued service to Boyle County. The motion passed by unanimous vote.

Mr. Hendricks requested the County entertain the option to pave the access road to the Veterans Memorial Park. Mr. Hendricks has collected $1,800.00 in donations, as well as letter from the City of Danville pledging 1/3 of the County’s cost of the road. Treasurer Conley deferred the discussion until the next Fiscal year.

EMA Director Mike Wilder asked the Court to consider the appointment of Merl Baldwin, a retired firefighter with 27 years of service, for the uncompensated, voluntary position of Deputy Director. A motion to appoint Merl Baldwin as the EMA Deputy Director, effective July 1, 2019 through June 30, 2023, was made by Magistrate Short, seconded by Magistrate Cullen. All members voted in favor.

Director Wilder presented the Medical Reserve Corps Agreement with Garrard County for acknowledgment. Magistrate Ellis recommended the participants have Indemnity Insurance.

Judge Hunt presented the Economic Development Partnership Agreement. County Attorney Chris Herron declared the final version of the Agreement is appropriate and recommended acceptance by the Court. A motion to approve the EDP Agreement was made by Magistrate Cullen, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

Judge Hunt presented the Electrical Inspector fee rates from 2001 and the suggested fee rate changes requested by Arthur Elliott, the Electrical Inspector for the counties of Boyle, Mercer, and Washington. A motion to approve the commercial and industrial electrical inspection fee rate increases for Boyle County was made by Magistrate Caywood, seconded by Magistrate Short. All members voted in favor.

EMS Director Mike Rogers presented the Zoll invoice for approval in the current Fiscal Year. A motion to pay Zoll this fiscal year was made by Magistrate Caywood, seconded by Magistrate Cullen. There was no discussion. All members voted in favor.

Director Rogers presented the Rates for Non-Transport and Special Transport services. A motion to approve the proposed changes to the Fee Schedule for Emergency Medical Services was made by Magistrate Cullen, seconded by Magistrate Short. The vote to accept the Fee Schedule was unanimous.

A 3-month contract extension, approved by County Attorney Chris Herron, with Dr. Jeremy Stich as EMS Medical Director was presented by Director Rogers. Dr. Stich has agreed to the extension. A motion to extend the current contract with Dr. Jeremy Stich for 90 days was made by Magistrate Cullen, seconded by Magistrate Short. All members voted in favor.

Treasurer Conley reported the Compliance and AMB contracts have been finalized and will be sent electronically to each magistrate. Magistrate Caywood reminded the Court to review the monthly EMS Financial Report.

Judge Hunt presented the 2005 County Road Speed Limit Ordinance. Magistrate Cullen made a motion to reduce the speed limits from 35mph to 25mph on county roads in residential areas. County Engineer Duane Campbell suggested the language in the ordinance should be updated and the county road list for speed reduction to 25mph should include Waterworks Road, Cannon Drive, Chenault Bridge Road, Cream Ridge Road, Gose Pike, Locklin Lane, Old Bridge Drive, Pope Road, Tuggle Road, and the roads in Hunt Farm. A motion to reduce the speed limit from 35mph to 25mph in residential areas and to update the speeding violations and penalties as suggested by County Attorney Herron was made by Magistrate Cullen, seconded by Magistrate Sammons. The vote to approve was unanimous. A first reading of the amended speeding ordinance is scheduled for July 9, 2019.

At 11:33 a.m. Judge Hunt welcomed Magistrate Sammons to the Fiscal Court meeting.

Judge Hunt presented a request from Human Rights Commission to reappoint Jan Bradshaw as the County representative. A motion to the approve the reappointment of Jan Bradshaw for a three-year term to the Human Rights Commission was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor. Ms. Bradshaw’s term will end on June 30, 2022.

Treasurer Mary Conley presented the updates to the Administration Code including the $30,000.00 bid limit as required by KRS, wording to include items sold as scrap, and the accompanying Resolution No. 19.06.25. A motion to approve the updates to the Administrative Code and its Resolution was made by Magistrate Short, seconded by Magistrate Cullen. All members voted in favor.

The Financial Statements were submitted to the Court by Treasurer Conley. The Fiscal Court acknowledged receipt of the statements.

Treasurer Conley presented the proposed 2019-2020 Budget for consideration. Housekeeping changes to the Budget include the $329,000.00 Recycling Grant reduction to $176,893.00 upon receipt of a confirmation letter from the Cabinet, a correction on the transposition of the Bridge Project Fund and Discretionary Road Fund, and the addition of the $4,500.00 purchase for EMS surface tablets in the EMS New Equipment line item. A motion to approve the housekeeping changes was made by Magistrate Short, seconded by Magistrate Ellis. There was no discussion. All members voted in favor.

Judge Hunt asked the Court to consider placing $18,000.00 into a Reserve Fund and later adding an additional $18,000.00 for EMS part-time salary increases. A motion to add $18,000.00 into Reserve and adding another $18,000.00 for a total of $36,000 for EMS part-time salary increases was made by Magistrate Cullen, seconded by Magistrate Ellis. The Personnel and EMS Committees will meet and present recommendations to the Court. Magistrate Caywood recommended every department review employee salaries, set a reasonable date for a report, and update salary goals. All members voted in favor.

Treasurer Conley recommended the Constitution Square Endowment be used to replace the cedar shake roofs one at a time, with the initial draw to be in December 2019 for $7,000.00. A motion to create a $7000.00 line item using funds from the Constitution Square Endowment for the roof replacements at Constitution Square was made by Magistrate Ellis, seconded by Magistrate Caywood. All members voted in favor.

Magistrate Ellis recommended the appropriation to Main Street Perryville be reduced from $5,000.00 to $1,000.00. A motion to reduce the Main Street Perryville appropriation to $1,000.00 was made by Magistrate Ellis, seconded by Magistrate Short. After discussion by the Court regarding fund raising efforts by Perryville, the motion passed by unanimous vote.

A motion to approve the second reading of the Budget as amended was made by Magistrate Sammons, seconded by Magistrate Short. Magistrate Caywood asked the Court to consider setting a goal for surplus funds and clarified that EDP will need to present an additional report to the Court for the release the additional $30,000.00 funds. All members voted in favor.

In Other
Magistrate Cullen requested an update on the amended Zoning Ordinance regarding AirB&Bs. Planning and Zoning Director Steve Hunter presented a report on the proposed changes to the current Zoning Ordinance.

Magistrate Cullen recommended the Perryville Mayor Brian Caldwell attend the EDP meetings.

Magistrate Caywood requested a report from the Shepherds House. Mr. Caywood informed the Court that he plans to contact District 7 regarding the condition of Maple Avenue and Main Street.

Magistrate Ellis reported the AT&T tower construction has begun in western Boyle County. Magistrate Ellis requested the meeting adjourn in recognition of America’s history.

Magistrate Sammons requested better signage regarding the disposal of boxes at the convenience centers.

County Attorney Chris Herron reported the Opioid litigation is ongoing, the Rocket Docket Grant has been renewed for another year, and his office has applied for a VOCA Grant for a Victim’s Advocate in his office.

Judge Hunt read a notice from the Transportation Cabinet regarding the microsurfacing of US 127B.

In Standing Committee Reports
Magistrate Cullen presented the Parks Committee report from the June 24, 2019 meeting. A motion to approve the Parks Committee minutes was made by Magistrate Sammons, seconded by Magistrate Cullen. The vote to approve the minutes was unanimous.

Magistrate Ellis presented the Jail Committee minutes from the May 29, 2019 and the June 20, 2019 meetings. A motion to approve the Jail Committee minutes of May 29, 2019 and June 20, 2019 was made by Magistrate Ellis, seconded by Magistrate Short. All members voted in favor.

With no further business, Magistrate Cullen made a motion to adjourn the meeting, seconded by Magistrate Short. All members voted in favor. The meeting adjourned at 1:11 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive