Fiscal Court Approved Minutes – March 12, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 12th day of March, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Deputy Sheriff Chris Stratton, County Engineer Duane Campbell, IT Director Bill Nichols, EMA Director Mike Wilder, EMS Director Mike Rogers, Solid Waste Coordinator Angela Muncy, Jailer Brian Wofford, Bobbie Curd, Crystal McPherson, Danville Mayor Mike Perros, Steve Hunter, Rob Caldwell, Steve Cline, Jane Brantley, Carolyn Quinn, Deb Arnold, Ava Cullen, Dustin Duvall, Jacob Lassiter, Jody Lassiter, Ben Nelson, Marty Gibson, Mary Beth Touchstone, Dr. Russ Goodwin, Bryce Perry, Martha Seagram, Jim Rankin, Debbie Hardin, Jennifer Kirchner, Bret Blair and Casey Smith.

Judge Hunt called the meeting to order and Magistrate Caywood gave the invocation.

Gary Jackson Thornberry, a student at Toliver Elementary, led the Court in the Pledge of Allegiance. Magistrate Gay made the motion to bestow the title of Honorary Magistrate upon Mr. Thornberry. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

The minutes from the Special Called Meeting on March 4, 2019 were presented by Judge Hunt. There were no additions or corrections. Magistrate Sammons made a motion to approve the March 4, 2019 Special Called Meeting minutes, seconded by Magistrate Short. The motion passed with all members voting in favor.

The minutes from the February 26, 2019 meeting were presented by Judge Hunt. Magistrate Cullen asked for a correction on page two under Solid Waste in the third full paragraph to read “maximum” of $8,800.00 for repair. Magistrate Gay made a motion to approve the February 26, 2019 meeting minutes with the word “maximum” correction on page two, seconded by Magistrate Ellis. All Court members voted in favor.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court. Mr. Pankey stated he would like to withhold the Jail request for the $800.00 payment for CPR first aid cards in order to research the details. Magistrate Caywood made a motion to approve the bills for payment with the exception of the $800.00 payment from the Jail submission for the CPR first aid cards, seconded by Magistrate Sammons. There was no discussion. All Fiscal Court members voted in favor.

Treasurer Conley presented the Budget Adjustment Report to the Court. She informed the Court that they may view the entire Adjustment Report in her office. Treasurer Conley presented the cash transfers to the Court. A cash transfer of $127,750.00 for operations from the General Fund was made into the Joint Jail Fund. A cash transfer of $3,000.00 was made from the Joint Jail Fund into the General Fund. A motion to approve the cash transfers was made by Magistrate Sammons, seconded by Magistrate Short. There was no discussion. All members voted in favor.

A report from the Economic Development Partnership was presented by Jody Lassiter and Ben Nelson. Mr. Lassiter presented the Court with four documents. Mr. Nelson extended an invitation to the Court members to meet with him to discuss the 2019-2020 EDP Budget. A request for an EDP report with budget figures and employee numbers for the past ten years was made by Magistrate Ellis.

Crystal McPherson, Executive Director with Family Services gave a brief report to the Court and introduced the new case worker, Debbie Hardin. Magistrate Ellis offered help from the scouts to build new bus stops.

Rob Caldwell with the Airport Board presented a report to the Court. Judge Hunt offered his services to encourage aviation mechanic training in Boyle and Lincoln Counties.

Bret Blair with the Kentucky Transportation Highway Department, District 7, presented the FY20 Rural Secondary Roads report. Also present from District 7 was Casey Smith. After discussion the Court agreed to table the KY 37 project, to be addressed until FY 2020. A motion to approve FY20 Recommended RS projects and to keep the Flex Funds to use as necessary was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Judge Hunt requested an update of the Perryville Bridge that is scheduled to be repaired in 2019. Mr. Blair informed the Court that the State will engage the Court in the design planning process.

Jennifer Kirchner with the Convention and Visitors Bureau was present to discuss the draft of the 2019 Farmers’ Market License Agreement. After considerable review and discussion, the Boyle County Attorney Chris Herron will make necessary changes to the wording and add the Farmer’s Market guidelines as an attachment. A motion to approve the License Agreement with Farmers Market as presented with corrections was made by Magistrate Gay, seconded by Magistrate Ellis. All members voted in favor.

IT Director Bill Nichols presented an update on the Kentucky Wired Project.

Solid Waste Coordinator Angela Muncy presented the Solid Waste Management Area Annual Report to the Court. A motion to approve the Solid Waste Management Area Annual Report was made by Magistrate Gay, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

Ms. Muncy presented the Kentucky Pride Fund Household Hazardous Waste Management Grant application for $21,690.70 with the Court. A motion to approve the Kentucky Pride Fund Household Hazardous Waste Management Grant application was made by Magistrate Short, seconded by Magistrate Caywood. All members voted in favor.

Judge Hunt presented the Compensatory Time Agreements for two jail employees: Jeremy Drake and Keith Harmon. A motion to approve the Compensatory Agreements for Jeremy Drake and Keith Harmon was made by Magistrate Gay, seconded by Magistrate Short. All Court members voted in favor.

Jailor Brian Wofford presented the Joint Jail Update report and the changes to the Jail Policy and Procedures. A motion to approve the changes to the Detention Center Policies and Procedures was made by Magistrate Sammons, seconded by Magistrate Caywood. All members voted in favor.

EMS Director Mike Rogers presented the RFP for EMS Billing Services. A motion to approve the RFP for EMS Billing Services was made by Magistrate Ellis, seconded by Magistrate Sammons. The motion passed with unanimous vote. Director Rogers requested permission to purchase EMS radios with money budgeted for portable radios in order to comply with EMS state regulations. A motion to approve the purchase of new EMS radios was made by Magistrate Sammons, seconded by Magistrate Gay. All members voted in favor.

The Fiscal Court reviewed the list of candidates for the Parks and Recreation Board. After discussion, a motion to concur with the City of Danville’s selection of David Camic as the joint Parks and Recreation Board appointment was made by Magistrate Caywood, seconded by Magistrate Ellis. All members voted in favor. A motion to appoint Ed Rall as a county representative on the Parks and Recreation Board was made by Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor.

Steve Hunter with Planning and Zoning presented the Joint Zoning Ordinance-Phase 1. After discussion Magistrate Sammons made a motion to approve the amendments to the Joint Zoning Ordinance-Phase 1, seconded by Magistrate Gay. All members voted in favor.

In the interest of time, Judge Hunt tabled the Standing Committee Meeting Reports until the March 26, 2019 Fiscal Court meeting.

In New Business: Magistrate Short thanked Judge Hunt for hosting a Pulse of the People Meeting in Junction City on February 25, 2019. Judge Hunt reported the next Pulse of the People will be scheduled in District 3 in March 2019. Magistrate Cullen invited all to the Boyle County High School Board meeting on March 14, 2019 at 6:30 PM for discussion on elective drug testing at the school. Magistrate Cullen asked the Court to consider evening Fiscal Court meetings at the Danville Boyle County Public Library. Magistrate Caywood asked for an update on the 2020 Census and an update on pending Fiscal Court lawsuits. County Attorney Chris Herron stated that he intends to present the list of lawsuits at the March 26, 2019 during Executive Session.

There were no New Business items.

With no further business, Magistrate Gay made a motion to adjourn the meeting in support of the health and healing of John Cocanougher, seconded by Magistrate Short. All members voted in favor. Meeting adjourned at 12:57 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive