Fiscal Court Approved Minutes – May 14, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 14th day of May, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Sheriff Derek Robbins, County Engineer Duane Campbell, EMA Director Mike Wilder, EMS Director Mike Rogers, Solid Waste Coordinator Angela Muncy, Jailer Brian Wofford, Bobbie Curd with the Advocate Messenger, Monica Sumner, Parks and Recreation Director John Bell, Amber Shartzer, Pat Boatwright, Dreamia Wiley, Baron Wiley, Christian Wiley, Ruby Cline-Eaton, Billy Besham, Levi Worth, Randy Graham, IT Director Bill Nichols, Mike Sanford, Steve Knight, Jody Lassiter, Rita Harmon, Brenda Mitchell, Jennifer Kirchner, and Jacob Pankey.

Judge Hunt called the meeting to order and Magistrate Gay gave the invocation.

Baron Wiley, a student at Boyle Count Middle School, led the Court in the Pledge of Allegiance. Magistrate Sammons made the motion to bestow the title of Honorary Magistrate upon Mr. Wiley. Magistrate Ellis seconded the motion. The motion passed with all members voting in favor.

The minutes from the April 23, 2019 meeting were presented by Judge Hunt. Magistrate Sammons
made a motion to accept the April 23, 2019 minutes as presented, seconded by Magistrate Short. There was no discussion. All Court members voted in favor.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court as well as two updates. Magistrate Gay made a motion to approve the bills as presented for payment, seconded by Magistrate Caywood. Treasurer Conley informed the Court that the Huntington National Bank is the trustee to the bond issue. The vote to approve the bills for payment was unanimous.

Treasurer Conley presented the Budget Transfers. A motion to approve the budget transfers as presented was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All voted in favor.

Treasurer Conley reported there were two cash transfers from the General Fund, $3361.81 for Jail Debt Service and $146,000.00 into the Joint Jail account. Magistrate Gay made a motion to approve the cash transfers, seconded by Magistrate Short. All members voted in favor.

Judge Hunt presented the Historic Preservation Month Proclamation. Ms Pat Boatwright with the Landmark Trust thanked the Judge for the proclamation.

Amber Shartzer introduced the new Parks and Recreation Director John Bell from St. Louis, Mo who started his position here on May 1.

Mike Sanford from the Lake Village Water Association gave an update on the Gwinn Island sewer project. Magistrate Sammons offered the option of KACo funding for the project. A motion to support the Gwinn Island sewer project by Lake Village Water Association was made by Magistrate Sammons, seconded by Magistrate Cullen. The vote to support the Gwinn Island sewer project was unanimous.

Judge Hunt presented the Economic Development Partnership Commitment Agreement. Magistrate Ellis made a motion to insert his suggested wording changes into the Agreement, seconded by Magistrate Gay. County Attorney Chris Herron informed the Court that it is his duty to review contracts and agreements and that he had not been notified of any changes. Magistrate Cullen requested the EDP Commitment Agreement be reviewed by County Attorney Herron, Magistrate Caywood concurred. Magistrate Ellis withdrew his motion, Magistrate Gay withdrew his second. Judge Hunt instructed the magistrates to email comments and suggestions regarding the EDP Commitment Agreement to County Attorney Herron. The Court agreed to consider a revised EDP Commitment Agreement at a future Fiscal Court meeting.

Jailer Brian Wofford presented a recent arrest video for viewing to demonstrate jail understaffing. Jailer Wofford reported that he has sent the 20-year old Joint Jail Interlocal Contract with Mercer County to the Executive Committee of the Jailers Association for review and suggestions. Jailer Wofford informed the Court that a grant from the Department of Health paid for the Hepatitis A immunizations for jail staff which saved the County $12,000.

EMS Director Mike Rogers informed the Court that the EMS Committee met and has recommended the AMB Billing Company for EMS billing, and to provide Medical Billing Compliance. A motion to approve the AMB Billing at 3.75% for a two-year contract was made by Magistrate Caywood, seconded by Magistrate Gay. All members, with the exception of Magistrate Short who was absent, voted in favor. Consideration of an external Medical Billing Compliance Company for a one-year contract will be discussed at a later date. Treasurer Conley clarified that there will be a three month delay during the systems change transition process.

Director Rogers presented the EMS Mutual Aid Agreements with Garrard and Washington Counties for acknowledgment. Mr. Rogers informed the Court that Jordan Parrot, a graduate from Eastern Kentucky University with a bachelor’s degree in paramedics, began work today at $11.78 per hour. A motion to approve the full time hiring of Jordan Parrot at $11.78 per hour was made by Magistrate Gay, seconded by Magistrate Short. The vote to approve was unanimous. A motion was made by Magistrate Sammons to hire Jessie Lane for a part time EMS position at $8.00 per hour, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Director Rogers informed the Court that the EMS Committee conducted testing and interviews for officer promotions. A motion to promote Ben McAnly to Captain, and Tim Bryant and Andrew Green to lieutenant was made by Magistrate Sammons, seconded by Magistrate Short. All members voted in favor. Director Rogers informed the Court that all promotions include a six-month probationary period.

Sheriff Derek Robbins presented a check for excess fees. The amended Sheriff Budget was presented which included a $120,000.00 Waiting On Court line item in the Disbursements. The toal expenses remained unchanged because the reduction was made to other expense accounts. Magistrate Gay made a motion to approve the amended Sheriff’s Budget, seconded by Magistrate Short. There was no discussion. All members voted in favor.

EMA Director Mike Wilder requested permission to apply for a Homeland Security Grant to buy 20 AED units. There was no match required for this grant. Magistrate Sammons made a motion to give permission to apply for the Homeland Security Grant, seconded by Magistrate Short. All members voted in favor.

County Engineer Duane Campbell presented the Salt Bids and recommended the Court choose Detroit Salt Company for $91.00 per ton. A motion to approve the Detroit Salt Company bid for untreated salt was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

County Engineer Duane Campbell informed the Court that the Agreement for the 80/20 Bridge Program was approved by the State for $98,046.00. Magistrate Ellis made a motion to give permission to Engineer Campbell to advertise for bids for three bridge projects (Quarry Road, Dye Hollow Road, and Wards Branch Road), seconded by Magistrate Sammons. There was no discussion. All voted in favor.

Magistrate Cullen made a motion to approve Steve Griffin to complete the term for Mary Beth Touchstone on the Planning and Zoning Commission. Magistrate Gay seconded the motion. All members voted in favor. Mr. Griffin’s term will expire on December 31, 2021.

Solid Waste Supervisor Angela Muncy requested approval for a Notice of Violation form regarding excessive growth of weeds and grass and criminal littering which she created with County Attorney Chris Herron. Magistrate Short made a motion to approve the Notice of Violation form, seconded by Magistrate Gay. All voted in favor.

The Waste Tire Grant application was presented by Solid Waste Supervisor Angela Muncy. Magistrate Gay made a motion to approve the Waste Tire Grant for $4,000, seconded by Magistrate Ellis. All voted in favor.

Ms. Muncy reported that Cox Interiors will chip the wood surplus one more time and then will cease chipping for the County.

Judge Hunt presented the Compensatory Time Agreements for approval. Magistrate Gay made a motion to approve the Compensatory Time Agreements for jail deputies Shawn Wagers and Derrick Patton, seconded by Magistrate Short. All members voted in favor.

Magistrates Cullen and Gay agreed to set the Insurance Committee meeting to review the Health Insurance Broker submissions on May 24, 2019 at 9 a.m. in the Fiscal courtroom.

Treasurer Conley requested the Court set a Personnel Committee meeting to discuss the Personnel Policy. It was determined that a meeting will be scheduled at a later date.

The Court agreed to move the next Fiscal Court from May 23 to May 24, 2019 at 10 a.m.

Treasurer Conley presented the Public Works Budget. Ms. Conley informed the Court to expect a carryover of $95,000 from the 2019 Fiscal Year. The General Fund will supplement the Public Works Budget by $168,600. The total Public Works Budget is $1,482,000.

Treasurer Conley reported the 6105-405 Maintenance Asphalt line for $20,000 has been removed and combined with Capital Project Roads. Due to $91,880.00 remaining in the Budget, the 2019/2020 Public Works Budget will total $222,500.00.

County Engineer Duane Campbell requested a $.50 per hour raise for his Public Works employees.
Consideration for the Public Works pay increase will be discussed at the May 24, 2019 Fiscal Court meeting.

Treasurer Conley presented the IT Department Budget. IT Director Bill Nichols reported all computers and associated equipment is functioning.

County Treasurer Mary Conley reported that the Health Insurance Fund is required by DLG and the Auditor’s Office even though it over inflates the total budget because premiums are previously recorded in their respective funds . A spreadsheet was provided which includes coverage expenses and revenues.

In Old Business
Magistrate Cullen had requested the Court pass on a decision for the appropriation to the Nursing Home Ombudsman organization during the May 8, 2019 Budget Workshop, but it was not revisited. Judge Hunt asked the Court to consider their $2,600 request. Magistrate Sammons made a motion to award the $2,600 request to Nursing Home Ombudsman, seconded by Magistrate Gay. The motion passed by unanimous hand vote.

Judge Hunt presented a request from the Joint Jail to purchase a new washer from O’Dell Equipment. Judge Hunt reported the Mercer County Fiscal Court intends to present the request at their Fiscal Court meeting this morning as well. Magistrate Caywood made a motion to purchase a washer from O’Dell Equipment for $10,490.00 plus installation, to be paid from the savings account money, seconded by Magistrate Gay.
All members voted in favor.

Magistrate Gay presented the report from the Animal Control Committee meeting on April 29, 2019. The Humane Society has received a $50,000 grant to neuter pets. The Animal Control office records are now on computer. A replacement truck and new uniforms will be purchased during the next fiscal year. Magistrate Gay made a motion to accept the April 29, 2019 Animal Control meeting minutes, seconded by Magistrate Short. All voted in favor.

Magistrate Short presented the report from the Solid Waste/Recycling Committee meeting on April 29, 2019 which included a brief tour of the recycling center. The Committee intends to renew safety training and safety equipment for the Center. Judge Hunt informed the Court that the KACo Safety Program will be re-energized at the Staff meeting on May 15, 2019. Magistrate Short made a motion to approve the April 29, 2019 minutes of the Solid Waste/Recycle Committee, seconded by Magistrate Gay. There was no discussion. All voted in favor.

Magistrate Caywood presented the report from the April 18, 2019 EMS Committee meeting where AMB Ambulance Medical Billing Service and 911 Billing made presentations. Magistrate Caywood presented a report on the May 2, 2019 EMS Committee meeting. A motion to approve the minutes from the April 18, 2019 EMS Committee meeting and the May 2, 2019 EMS Committee meeting was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Magistrate Sammons presented the Public Works Committee minutes from the May 14, 2019 meeting. The Committee requested permission to advertise in house for a full time position to include diesel maintenance. A motion to accept the minutes from the May 13, 2019 Public Works Committee meeting was made by Magistrate Sammons, seconded by Magistrate Ellis. Treasurer Conley requested the job posting include all work duties and skills requirements. The vote to accept the minutes was unanimous.

In New Business: Magistrate Gay informed the Court that the District 5 Pulse of the People event has been scheduled for May 23, 2019 at 6 PM at First Baptist at Second and Walnut.

Magistrate Caywood informed the Court that the Danville Garden Club Tour is Saturday, May 18, 2019.

County Attorney Chris Herron reported the Delinquent Tax letters will be sent out in the mail today. The ten Occupational Tax letters sent out in April 2019 have yielded eight payment arrangements and two businesses will go to Court.

With no further business, Judge Hunt made a motion to adjourn the meeting in recognition of National Fallen Peace Officers Week, seconded by Magistrate Ellis. All members voted in favor. The meeting adjourned at 12:42 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive