Fiscal Court Approved Minutes – May 24, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 24th day of May, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Sheriff Derek Robbins, Michele Barrett, Jack Hendricks, Solid Waste Coordinator Angela Muncy, EMS Director Mike Rogers, Jailer Brian Wofford, Chad Holderman, Steve Griffin, James Hunn, Randy Overstreet, Brenda Mitchell, Phil Horn, Nancy Horn, Bobbie Curd with the Advocate Messenger, IT Director Bill Nichols.

Judge Hunt called the meeting to order and Magistrate Short gave the invocation.

Former Magistrate Jack Hendricks, retired Air Force veteran, led the Court in the Pledge of Allegiance.

The minutes from the May 7, 2019 Special Meeting, the May 8, 2019 Special Meeting, the May 14, 2019 LGEA & CRA Hearing, and the May 14, 2019 Regular Meeting were presented by Judge Hunt. A change to the May 8, 2019 Special Meeting minutes was requested by Judge Hunt to include a change from the Veteran’s Appreciation Luncheon to state that Magistrate Gay abstained as he is on the committee. There were no additional corrections. Magistrate Sammons made a motion to approve the minutes from the Special Meeting on May 7, 2019, the Special Meeting on May 8, 2019 with correction, the May 14, 2019 LGEA & CRA Hearing, and the May 14, 2019 Meeting minutes as presented, seconded by Magistrate Ellis. There was no discussion. All Court members voted in favor.

Judge Hunt presented Steve Griffin, the new County appointment to the Planning and Zoning Board, to the Court. Mr. Griffin expressed his appreciation to the Court.

Treasurer Conley presented the Standing Orders and Bills to the Court for consideration for a total of $728,420.79. A motion to approve the Standing Orders and Bills for payment as presented was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All members voted in favor.

Treasurer Conley reported the Budget Transfers to the Court. There was Cash Transfer request of $125,000 from the General Fund to the EMS Fund. Magistrate Gay made a motion to approve the Budget Transfers and the Cash Transfer as presented, seconded by Magistrate Short. All members voted in favor.

Michele Barrett with KACo Insurance Programs presented the insurance renewal options for consideration. Earthquake insurance coverage was deferred until after the Insurance Committee meeting. A motion to consider earthquake insurance at the June 25, 2019 Fiscal Court meeting was made by Magistrate Short, seconded by Magistrate Sammons. There was no discussion. The motion passed by majority vote, Magistrate Ellis voted against. A motion to approve the Liability Insurance premium and the Workers Compensation insurance premium was made by Magistrate Gay, seconded by Magistrate Ellis. There was no discussion. All members voted in favor.

Mike Rogers, EMS Director, informed the Court the Ambulance Medical Billing contract has been increased from 3.75% to 4% collection which will include the electronic software and training fee. A motion to approve the increase on the collection rate to 4% of the AMB contract was made by Magistrate Gay, seconded by Magistrate Caywood. All members voted in favor. A motion to authorize Judge Hunt to sign the AMB contract after legal review by County Attorney Chris Herron was made by Magistrate Sammons, seconded by Magistrate Caywood. Following discussion, the motion passed by unanimous vote.

Director Rogers asked the Court to approve for permission to negotiate a $9,500 Compliance Proposal and a Medical Compliance contract. A motion to give permission to Director Rogers to start negotiations for a Medical Compliance contract for medical billing was made by Magistrate Gay, seconded by Magistrate Ellis. All members voted in favor.

EMA Director Mike Wilder presented a Homeland Security Grant application to the Court for approval. Upon suggestion from the Bluegrass Area Development District grant writer, the application will include a 10% match for $3,000.00 from the Fiscal Court. A motion to approve the 10% match from the Fiscal Court with the approval of the Grant application was made by Magistrate Sammons, seconded by Magistrate Caywood. There was no further discussion. All members voted in favor.

EMS Director Mike Rogers requested the Court dismiss today’s meeting in honor of John Mackey, a former EMS employee, who died in the line of duty on November 9, 2015.

Magistrate Caywood informed the Court that the EMS Committee will meet on June 11, 2019 at 8:30 at EMS headquarters.

Jack Hendricks presented a report on the history of Veterans’ Park, located within White’s Park. Upon advice from the County Attorney Mr. Hendricks recommended the County have a deed restriction for Veterans’ Park. A motion to authorize a survey of the Veterans’ Park area to be paid by the Fiscal Court and for the County Attorney to subsequently draw up a deed of restriction for a plot of land around Veterans’ Park was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor. Magistrate Cullen requested Mr. Hendricks and other interested veterans be involved in the plans for the future development of the property.

Magistrate Cullen reminded the Court of the Memorial Day celebration at Memorial Gardens.

Jailer Wofford presented the Mutual Aid Agreement with Marion County. Magistrate Sammons made a motion to approve the Mutual Aid Agreement with Marion County, seconded by Magistrate Cullen. There was no further discussion. The motion passed by unanimous vote.

Jailer Wofford presented the Joint Jail Update. A motion to authorize the Judge to sign the Inmate Medical Services Contract Amendment after review by the County Attorney was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor. After researching the previously approved washing machine from O’Dell, Chad Holderman informed the Court that he had recommended the wrong machine at the previous Fiscal Court meeting and the he would like a revised approval for a higher quality washing machine from a local vendor. A motion to approve the purchase from Rem for a $11,275.00 UniMac washing machine for the jail was made by Magistrate Gay, seconded by Magistrate Ellis. The motion carried by majority vote, Magistrate Sammons voted against. Jailer Wofford extended an invitation for jail tours this summer.

Magistrate Caywood informed the Court that Roger Fox and Hillary Blevins at the Shepherds House will be leaving. Tanith Wilson, who ran the most successful SAP program in the State of Kentucky, will transfer from the Boyle County Detention Center to the Shepherds House.

Judge Hunt presented one Compensatory agreement. Magistrate Gay made the motion to approve the Compensatory Agreement for EMS employee Jordan Parrott, seconded by Magistrate Short. All members voted in favor.

Treasurer Conley presented the final Government Services Center Quarterly Bond Statement. The Court received a $256.81 refund. The Energy Efficiency General Obligation Bond Issue Financial Statement was presented. The Constitution Square Endowment Statements were presented by Treasurer Conley: the Agency Fund totals $331,488.00, the Grant portion is $22,950.00, and Friends of Constitution Square is at $18,559.00. Treasurer Conley suggested the Court consider replacing one roof at a time at Constitution Square. Engineer Duane Campbell will present a roof report at a future Court meeting. A motion to approve the Bond and Endowment Statements was made by Magistrate Ellis, seconded by Magistrate Sammons. All members voted in favor to accept the statements. Magistrate Caywood reported that the flowers have been planted around the Governor’s Circle and the trees at Constitution Square are scheduled for evaluation by an arborist.

Judge Hunt presented a joint proclamation with the City of Danville in recognition of Memorial Day and its significance to Boyle Countians. A motion to approve the joint proclamation with the City of Danville to honor the Boyle County military fallen was made by Magistrate Sammons, seconded by Magistrate Caywood. There was no discussion. All members voted in favor. Judge Hunt and Danville Mayor Mike Perros signed the proclamation.

Treasurer Conley presented the Statement of Assurances for the ADF Snowplow Grant. A motion to accept the Statement of Assurances on the ADF Grant was made by Magistrate Gay, seconded by Magistrate Cullen. All members voted in favor.

Treasurer Conley reported the County Engineer is ready to complete the paving project of the basketball/skateboarding parking lot in Millennium Park. The City Commission has approved the moving forward with the project paying for their one half. A motion to proceed with paving the basketball/soccer parking lot at Millennium in this fiscal year was made by Magistrate Short, seconded by Magistrate Gay. The motion carried by unanimous vote. Treasurer Conley informed the Court that there may be a 5% discount on the pavement price previously bid.

The April 2019 Fiscal Court Financial Statements were presented by Treasurer Conley. Treasurer Conley confirmed the deposit of $500,000.00 into a Money Market account with 2.56% interest rate. A motion to approve the April 2019 Fiscal Court Financial Statements was made by Magistrate Caywood, seconded by Magistrate Ellis. All members voted in favor.

Treasurer Conley presented the budget considerations for the first reading of the 2019-2020 Budget. Treasurer Conley circulated the budget to Form and Clarification as required by the Department for Local Government. Treasurer Conley offered a final copy of the budget spreadsheet to the magistrates upon request. Standing orders will be presented at the June 11, 2019 Fiscal Court meeting. A list of additional considerations was presented by Treasurer Conley, who recommended a thorough analysis of the Budget before salary increases are approved. A motion to approve the first reading of the 2019-2020 Budget with the Budget changes presented by Treasurer Conley was made by Magistrate Sammons, seconded by Magistrate Gay. There was no further discussion. All members voted in favor. The first reading of the 2019-2020 Budget will be sent to the Department for Local Government for approval before the second reading by the Fiscal Court on June 25, 2019.

In Other
Judge Hunt presented a document from the City Attorney Stephen Dexter regarding the Kroger Limited Partnership I v. Boyle County Property Valuation Administrator. County Attorney Chris Herron informed the Court the Boyle Circuit Court upheld the ruling by the Kentucky Claims Commission.

In Standing Committee Reports
Magistrate Gay gave the Finance and Insurance Committee report. The committee agreed to send the Insurance Broker proposal to a company that had been overlooked. The Finance and Insurance Committee will meet on June 11, 2019 at 9 a.m. in the Fiscal courtroom to review the Insurance Broker submissions. A motion to accept the Finance and Insurance Committee minutes recommendation was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor. Treasurer Conley will send the Insurance Broker information to the interested company.

Magistrate Sammons gave the Public Works May 13, 2019 Committee report. A motion to accept the May 13, 2019 Public Works Committee meeting minutes was made by Magistrate Sammons, seconded by Magistrate Ellis. The motion passed by unanimous vote.

In New Business
Magistrate Gay reminded the Court that there will be a District 5 Pulse of the People meeting at the First Baptist Church at Second and Walnut on June 3, 2019 at 6:00 p.m. Magistrate Gay expressed his gratitude to Jack Hendricks for his work preparing the local Memorial Day celebrations.

Magistrate Caywood requested on update on the EDP Partnership Commitment Agreement. County Attorney Herron informed the Court that his changes have been submitted to EDP. Magistrate Caywood requested the Fiscal Court create a procedure policy for the County Constables.

County Attorney Chris Herron invited the Magistrates and their families to work the non-alcoholic beverage booth at the Brass Band on June 7, 2019.

With no further business, Judge Hunt made a motion to adjourn the meeting in honor of John Mackey, a First Responder who in 2015 lost his life in the line of duty. The meeting adjourned at 12:44 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive