Fiscal Court Approved Minutes – November 12, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 12th day of November, 2019 at
9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were, Fiscal Court Clerk Jeanine Sanders, County Attorney Chris Herron, Treasurer Mary Conley, Assistant Treasurer Laurent Nash, County Engineer Duane Campbell, Sheriff Derek Robbins, EMS Director Mike Rogers, Jailer Brian Wofford, Andrew Green, Planning and Zoning Director Steve Hunter, Parks and Recreation Director John Bell, Shannon Greene, Anne Nagy, Evan Moore and his parents, Niki Kinkade, Rick Serres, Christy Whitsell, Alexis Sheffield, Angela Allen, Rebecca Kernodle, Rob Kernodle, Vicki T. Goode, Louise Allen, Staci Hamlet, Bill Holton, Robin Curry, Lisa Stamm, and Ben Kleppinger with the Advocate Messenger. Tax Administrator Susanna Ryan arrived at 11:30 a.m.

Judge Hunt called the meeting to order and Magistrate Sammons gave the invocation.

Evan Moore, a student at Junction City Elementary, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate upon Mr. Evans was made by Judge Hunt, seconded by Magistrate Short. All members voted in favor.

Judge Hunt presented the minutes from the October 22, 2019 Fiscal Court meeting for consideration. Magistrate Ellis informed the Court that the City Commissioners had received the County’s recommendations to the Parks and Recreation Ordinance prior to the October 22, 2019 meeting. A motion to approve the October 22, 2019 minutes was made by Magistrate Gay, seconded by Magistrate Short. The motion passed by unanimous vote.

Assistant County Treasurer Laurent Nash presented the Bills and the Standing Orders totaling $2,955,597.77. The amount includes the $200 deduction from KACo. A motion to approve the payment of the Bills and Standing Orders was made by Magistrate Gay, seconded by Magistrate Short. Magistrate Sammons amended the motion by adding the payment of $300 for the November 13, 2019 Ethics Training for elected officials and department heads, seconded by Magistrate Gay, bringing the total to $2,922,897.77. The motion passed with all members voting in favor.

Treasurer Mary Conley presented a Budget Transfer from the General Fund into the Tax Administration Conference line item. A motion to approve the Budget Transfer and Cash Transfers of $127,750 from the General Fund into the Joint Jail Fund for operations and $26,356.82 for the Boyle County Debt Service payment was made by Magistrate Gay, seconded by Magistrate Short. The motion passed by unanimous vote.

Alexis Sheffield, the Boyle County Horticultural Agent with the Extension Office distributed a 2019 Assessment Report for Boyle County.

Vicki Goode with Main Street Perryville presented the July-September Financials. Ms. Goode expressed her gratitude to the Boyle County Detention inmates for the excellent carpentry work on the boardwalk and Bath House.

John Bell with Parks and Recreation gave a brief update on the Park programs, available scholarships, and the establishment of the John Cocanougher Scholarship Fund. The breakdown for Park participants is 38% from the City of Danville, 62% from the County. Mr. Bell reported the City of Danville will present a Participation Agreement at the City Commission meeting this evening.

Magistrate Tom Ellis made a motion to nominate Rebecca Kernodle to replace Reverend Doug Davis on the Ethics Commission Board as the Perryville appointment, seconded by Magistrate Sammons. The motion passed by unanimous vote. Ms. Kernodle’s will expire on November 30, 2021

Niki Kinkade with the Arts Center requested permission to use the Constitution Square for an Arts and Crafts Festival in Fall 2020. The Fiscal Court granted permission and endorsed the pursuit of the 2020 Fall Festival.

EMS Director Mike Rogers requested permission to purchase the Medic 3 vehicle from Bachman Commercial in Louisville for the state price at $37,931.48, which is within the budget limit of $65,000. Upon the recommendation from the EMS Committee, Magistrate Gay made a motion to approve the purchase of the 2020 Chevrolet Tahoe Medic 3 vehicle from Bachman Commercial, seconded by Magistrate Short. The motion passed by unanimous vote. A motion to equip Medic 3 with specialized cabinetry from FPG First Priority Emergency Vehicles Company, a sole source company verified with documentation from County Attorney Chris Herron, was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor. The previous Medic 3 Chevrolet Malibu will be transferred to the IT Department.

Director Roger requested permission to surplus a list of 22 items. After a brief discussion, Magistrate Gay made a motion to surplus the 22 items and delete them from inventory, seconded by Magistrate Short. All members voted in favor.

Director Rogers presented the Professional Services Contract for Dr. Eric Guerrant as the EMS Medical Director. A motion to approve the Professional Services Contract for Dr. Eric Guerrant was made by Magistrate Gay, seconded by Magistrate Sammons. All members voted in favor.

Director Rogers asked the Court to consider part-time paramedic hires Bennett Fuselier and Nick Worley at $15 per hour effective today, and EMT Cassie Centers at $12 per hour. Upon review and recommendation of the EMS Committee, Magistrate Caywood made a motion to approve the part-time paramedic hires of Bennett Fuselier and Nick Worley and EMT Cassie Centers, seconded by Magistrate Sammons. After discussion and upon recommendation from County Attorney Herron, the motion and second were withdrawn as the EMS positions item was not on the agenda, but will be discussed during New Business.

Director Rogers circulated the Air Evac contract to be reviewed by the Court and considered at the November 26, 2019 Fiscal Court meeting.

Judge Hunt presented the Amendment to the Zoning Ordinance for consideration. A motion to accept the First Reading of the Zoning Ordinance Amendment was made by Magistrate Gay, seconded by Magistrate Short. After discussion, the Court passed the motion by unanimous vote. Magistrate Caywood expressed his appreciation regarding Planning and Zoning Director Steve Hunter’s successful November 1, 2019 Smart Growth Conference.

Boyle County Engineer Duane Campbell presented two contracts for the courthouse clock maintenance. Upon recommendation from Engineer Campbell, Magistrate Sammons made a motion to accept the Verdin Bells & Clock contract for $850, seconded by Magistrate Ellis. The motion passed with all members voting in favor.

An emergency funding request to the Transportation Cabinet for repair of a .3 mile section of Nield Road due to flood damage was presented by Engineer Campbell. Magistrate Ellis made a motion to approve the $44,000 emergency repair, seconded by Magistrate Sammons. All members voted in favor. The repair should be complete by the end of November. A motion was made by Magistrate Gay, seconded by Magistrate Sammons to amend the previous motion and include the approval of using The Allen Company to complete the repairs and to use a previously accepted bid from The Allen Company for placing asphalt on County Roads. Also, included in the amended motion was the approval of using The Allen Company to complete paving to be completed using the previously accepted discretionary funds. These projects would also be completed using the previously accepted bid from The Allen Company for placing asphalt on County Roads. The motion passed by majority vote. Magistrate Cullen did not vote.

Magistrate Caywood requested repair of the brick wall at Second and Walnut Streets which was damaged by skateboard activities. Engineer Campbell agreed to supervise the repair.

Payroll Clerk Shannon Greene requested permission to advertise for a half part time Animal Shelter Cleaner at 10 hours per week, full time Tax Administration Assistant, and a full time Public Works Operator. Magistrate Sammons made a motion granting permission to advertise for Animal Shelter Cleaner, Tax Administration Assistant, and Public Works Operator, seconded by Magistrate Short. After extensive discussion the motion passed by unanimous vote.

Boyle County Treasurer Mary Conley reported the Danville-Boyle County 911 Center was the only PSAP in the state of Kentucky to receive a positive report stating the Center was completely in compliance for the July 1, 2015 through June 30, 2018 time period.

Boyle County Sheriff Derek Robbins presented the 2018 Sheriff Audit. The Court acknowledged receipt of the 2018 Sheriff Audit.

Sheriff Robbins reported Sheriff Stevens from Harrison County has agreed to pay $4000 for the two 2013 Sheriff surplus vehicles. Magistrate Sammons made a motion to accept the payment of $4000 from Harrison County for two vehicles and to donate the 2012 Sheriff vehicle to Lincoln County, seconded by Magistrate Gay. After discussion Magistrate Sammons rescinded his motion. A motion to accept the $4000 payment from Harrison County for two surplus Sheriff vehicles was made by Magistrate Sammons, seconded by Magistrate Gay. All members voted in favor. Sheriff Robbins will contact Sheriff Folger of Lincoln County regarding the sale of the 2012 Sheriff surplus vehicle.

Jailer Brian Wofford presented the November 8, 2019 Joint Jail Update including the possibility of a female SAP program. County Attorney Chris Herron reported he has made changes to the New Vista contract for a Behavioral Health Associate or individual with higher education such as a Qualified Mental Health Professional who is working on a Certification for Alcohol and Drug Counseling in addition to a Case Worker, decreasing the amount to $4467.58 per month. Magistrate Gay made a motion to accept the revised New Vista to a BHA or equivalent with a case worker, contingent upon the recommended liability insurance levels, seconded by Magistrate Short. The motion passed by unanimous vote.

Jailer Wofford informed the Court that jail tours are still available to Boyle and Mercer residents with a three-day notice.

Judge Hunt presented four Compensatory Agreements for consideration. Magistrate Sammons made a motion to approve the Compensatory Agreements for the Court Security employees James Alfred Gunter, William Reiser, Phillip B. Rousey, and Garvin Worrell, seconded by Magistrate Gay. All members voted in favor.

Judge Hunt presented a letter from the Department for Local Government regarding a training incentive payment to Magistrate Jamey Gay. A motion to approve the $1,053.91 incentive payment to Magistrate Gay was made by Magistrate Short, seconded by Magistrate Sammons. The motion passed by unanimous vote.

Staff Attorney Lisa Stamm and Key Account Manager Robin Curry with Sherrill Morgan presented the Stop Loss Renewal Recommendations for the 2020 plan year. Treasurer Conley reported the Court has moved from a 12/12 to a 24 Aggregate Contract. The Open Enrollment Meeting will be on December 4, 2019. A motion to approve the Sherrill Morgan proposed dental, medical, and vision premiums was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Treasurer Conley presented the Revised Budget Ordinance Amendment for the first reading, proposing an increase to $25,550,000 for a Workers Compensation Grant for $2500 into Recycling, $2500 into Solid Waste, and $10,000 into Public Works, $45,000 for emergency paving, $25,000 GTL Grant at the Joint Jail reducing the Boyle and Mercer counties contributions. Magistrate Gay made a motion to approve the Budget Ordinance Amendment, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

Treasurer Conley presented the Energy Efficiency General Obligation Bond Issue for review. The Court voted their consent for semi-annual submissions of the Energy Efficiency General Bond Issue report.

The Court went into recess at 11:25 a.m.

Boyle County Fiscal Court reconvened at 11:30 a.m.

Magistrate Gay gave the Finance Committee Report regarding the effect of the 2020 Census on the Occupational License Fee. After extensive discussion and with a deadline of January 1, 2020, Magistrate Gay made a motion to approve the Amendment to the Occupational Tax Ordinance 220.40 to increase the Occupational tax from .75% to 1.25%, seconded by Magistrate Ellis. The motion passed by majority vote. Magistrate Cullen voted against the motion. Judge Hunt agreed to the tax increase.

In New Business
Magistrate Sammons made a motion to approve the EMS part-time paramedic hires Bennett Fuselier and Nick Worley at $15 per hour effective today, and EMT Cassie Centers at $12 per hour, seconded by Magistrate Caywood. There was no discussion. The motion passed by unanimous vote.

Magistrate Gay expressed his gratitude to all veterans and reported the Veterans lunch yesterday had 102 volunteers, 17 WWII veterans, and 157 new veterans attending for the first time.

Magistrate Cullen relayed his gratitude to all veterans, reminded the Court to remain frugal in light of the tax increase, and encouraged the EDP in its pursuit for more local jobs.

Magistrate Caywood requested a review of the MOA with EDP at the next meeting. Mr. Caywood requested a public meeting with the Transportation Department regarding the dangerous Third and Main Streets intersection. Magistrate Caywood plans to speak to the Rotary Club this week.

Judge Hunt informed the Court that the 1994 Ethics Ordinance, Employee Handbook, and Administrative Code will be updated.

Magistrate Ellis asked the Court to consider placing a plaque at Constitution Square Park to honor Federal Judge Samuel McDowell. The Judge asked the Court to produce a list of name recommendations to consider for the buildings in Constitution Square Park.

Magistrate Sammons expressed his gratitude to the all volunteers at the Veterans Lunch and requested the Court consider an honorary recognition for Paul Chandler.

Boyle County Attorney Chris Herron reported the receipt of a $76,703 Victims of Crime federal grant. Attorney Herron will open an auxiliary office on the second floor of the courthouse.

Judge Hunt informed the Court that he received a retirement letter, effective November 26, 2019.

Magistrate Cullen made a motion to approve the lateral transfer of Assistant Tax Administrator Anne Nagy to Executive Assistant and Fiscal Court Clerk replacing Jeanine Sanders who is retiring, seconded by Magistrate Caywood. The motion passed by unanimous vote.

With no further business, Judge Hunt adjourned the meeting at 12:46 p.m. in memory of Michael Edward Burris, the father-in-law of Magistrate Cullen, as well as all MIA and KIA Veterans.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive