Fiscal Court Approved Minutes – November 26, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 26th day of November, 2019 at 9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Sheriff Derek Robbins, County Engineer Duane Campbell, Jailer Brian Wofford, EMS Supervisor Mike Rogers, Solid Waste Supervisor Angela Muncy, EMA Director Mike Wilder, Joshua Gooch, Parks and Recreation Director John Bell, Assistant Boyle County Treasurer Laurent Nash, Planning and Zoning Director Steve Hunter, Ellis Croshaw and her parents, Jennifer Kirchner, Anne Nagy, Danville Mayor Mike Perros, Anna Duncan, Christy Whitsell, Shannon Greene, Rick Serres, Jamee Peyton, Mimi Becker, Jody Lassiter, Jeffrey Jewel, Brittany Adams, Cay Shawler, and Ben Kleppinger with the Advocate Messenger.

Judge Hunt called the meeting to order and gave the invocation.

Ellis Croshaw, a student at Perryville Elementary, led the Court in the Pledge of Allegiance. Judge Hunt made a motion to bestow the title of Honorary Magistrate upon Ms. Croshaw, seconded by Magistrate Ellis. All members voted in favor.

The minutes from the November 12, 2019 meeting were presented by Judge Hunt. Magistrate Sammons made a motion to approve the minutes from the November 12, 2019 meeting, seconded by Magistrate Short. There was no discussion. All Court members voted in favor.

Assistant Treasurer Laurent Nash presented the Bills and Standing Orders totaling $723,387.10. A motion to approve the Bills and Standing Orders as presented was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

Treasurer Conley presented a $10,000 Budget Transfer from the General Reserve into the Sheriff Department for the unbudgeted stipend from Enbridge. Judge Hunt informed the Court that EMA, EMS, and the Sheriff Departments were recipients as well as the Boyle County Fire Department. Treasurer Conley presented Cash Transfers from the General Fund for $73,000 into the Joint Jail and $100,000 into the EMS fund. A motion to approve the Budget and Cash Transfers as presented was made by Magistrate Gay, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Mimi Becker presented the current Arts Commission newsletters and gave a report on their recent activities. Ms. Becker invited the Court to attend the upcoming musical in January 2020 at Danville High School.

Anna Duncan and Christy Whitsell with New Vista gave a short report on their practice including collaboration with a community support associate and various agencies in an effort to help those suffering with substance abuse and homelessness. Ms. Whitsell informed the Court the New Vista contract has not been delivered from the agency.

EDP President/CEO Jody Lassiter requested a workshop to discuss the 2012 Memorandum of Agreement, including a change in the Constitution Square Park maintenance responsibilities. Magistrate Cullen requested a review of the utility usage in the Constitution Square buildings. Solid Waste Coordinator Angela Muncy expressed her gratitude to Jennifer Kirchner with the Convention and Visitors Bureau for her help during the recent Solid Waste Coordinators of Kentucky Conference in Danville.

The Solid Waste Contract will be discussed under Standing Committee Reports.

EMA Director Mike Wilder presented the 2019 EMA Program Funds Grant for consideration which will apply $18,949 from the KYEM Federal Homeland Security funds toward the director’s salary for the October 1, 2019 through September 30, 2020 time period. Magistrate Caywood made a motion to approve the 2019 EMS Program Funds Grant, seconded by Magistrate Sammons. All members voted in favor.

EMA Director Wilder presented the EMA Performance Grant for 50% funding towards replacing sirens at Junction City Hall and Perryville City Hall with state-of-the art rotating sirens. Magistrate Gay made a motion to apply for the EMA Performance Grant with a full payment using a transfer of funds from reserve, seconded by Magistrate Cullen. The motion passed by unanimous vote. A motion to advertise for siren bids was made by Magistrate Ellis, seconded by Magistrate Sammons. All members voted in favor.

As the Air Evac representative was absent, Judge Hunt postponed discussion of the contract to a later meeting. EMS Director Mike Rogers, presented the Medical Director contract for consideration. Magistrate Gay made a motion to approve the Medical Director contract with the professional services Pro Rata to begin on December 22, 2019, seconded by Magistrate Ellis. There was no further discussion. The motion passed by unanimous vote. Director Rogers requested the part-time hire of EMT Jana McGarvey at $12 per hour effective today. Magistrate Gay made a motion to approve the part-time hire of EMT Jana McGarvey, seconded by Magistrate Short. All members voted in favor.

County Engineer Duane Campbell requested an extension of the April 9, 2019 paving contract with The Allen Company to December 31, 2019 to complete three paving projects including two sections of Webster Road and Irvine Road. Magistrate Ellis made a motion to approve the 2019 Asphalt Paving Unit Prices and Materials Bin Unit Prices until December 31, 2019, seconded by Magistrate Caywood. All members voted in favor.

Judge Hunt presented a Compensatory Agreement for approval. Magistrate Sammons made a motion to approve the Compensatory Agreement for Jail Deputy Bradley Lynn, seconded by Magistrate Gay. The motion passed by unanimous vote.

Judge Hunt presented the incentive payment for Jailer Brian Wofford. Magistrate Sammons made a motion to approve the $1,053.91 training incentive payment for Jailer Wofford, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Boyle County Treasurer Mary Conley presented the October 2019 Financial Statements. A motion to approve the October 2019 Financial Statements was made by Magistrate Cullen, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

In Standing Committee Reports
Magistrate Gay gave the November 6, 2019 Animal Control Committee report, including the ongoing review of the policies and procedures. Magistrate Gay made a motion to approve the Animal Control minutes from the November 6, 2019 meeting, seconded by Magistrate Short. The motion passed by unanimous vote.

Magistrate Gay gave the Finance Committee reports from the October 10, 2019 and October 21, 2019 meetings. A motion to approve the Finance Committee October 10 and 21, 2019 minutes was made by Magistrate Gay, seconded by Magistrate Cullen. There was no discussion. All members voted in favor.

Magistrate Short gave the Solid Waste Committee report for the meeting on November 6, 2019. An Open House will be scheduled for the public in the future. There was discussion regarding Republic Services’ desire to close the transfer station. Magistrate Short made a motion to accept the November 6, 2019 Solid Waste Committee report, seconded by Magistrate Gay. The motion passed by unanimous vote.

Magistrate Caywood presented the EMS Committee report from the November 12, 2019 meeting. The Committee concluded the City of Danville should generate a 911 Dispatchers Resolution. Magistrate Caywood made a motion to approve the minutes from the November 12, 2019 EMS Committee meeting, seconded by Magistrate Sammons. All members voted in favor.

Magistrate Caywood presented the Sheriff Committee report from the October 22, 2019 meeting. Revenue is down $15,000 due to the changes in the conceal carry law. A motion to approve the October 22, 2019 Sheriff Committee minutes was made by Magistrate Caywood, seconded by Magistrate Sammons. The motion passed with all members voting in favor.

In New Business
Magistrate Gay presented the October 29, 2019 Parksville Water District inspection report indicating a loss in revenue. There was discussion regarding the Danville-Boyle County Parks and Recreation Joint Participation Agreement. Magistrate Cullen recommended a meeting with John Bell, the Director of Parks and Recreation, and the County Attorney Herron.

Magistrate Cullen reminded the Court about the Christmas Parade on December 7, 2019. Mr. Cullen expressed his gratitude to the volunteers on the Humane Society Board. Mr. Cullen requested the Court recognize The Military Spouses Day in May 2020.

Magistrate Caywood wished all a Happy Thanksgiving.

Magistrate Ellis reminded the Court of the Planning and Zoning meeting today. Mr. Ellis reported the AT&T signal is active for cell phones in the Forkland community.

Magistrate Sammons requested a County entry in the Christmas parade. Mr. Sammons reminded the Court that Helping Hands will provide Thanksgiving meals to the homeless. Mr. Sammons requested the Court consider a proclamation honoring the WHIR radio host Charlie Perry.

Magistrate Cullen expressed his gratitude to EDP CEO and President Jody Lassiter regarding his work resulting in the Meggitt expansion.

Judge Hunt reported the State offices will be closed on December 10, 2019 for Inauguration Day. Treasurer Conley informed the Court that the Fiscal Court follows the State office schedule. The Court agreed to change the next Fiscal Court meeting date to December 9, 2019.

Judge Hunt reported that he met with District 7 on November 17, 2019 at the intersection of Main and Third Streets to observe and discuss traffic concerns.

The Court took a five-minute recess at 11:10 a.m.

The Fiscal Court went into Executive Session at 11:15 a.m. Treasurer Conley and Payroll Clerk Shannon Greene attended.

The Court came out of Executive Session at 12:41 p.m.

Judge Hunt reminded the Court of the December 7, 2019 Christmas parade and asked the Court to participate.

With no further business, Magistrate Cullen made a motion to adjourn, seconded by Magistrate Caywood. All members voted in favor. Judge Hunt adjourned the meeting in honor and memory of Jerry Bruce Feather, a former magistrate of the Fiscal Court and the first EMA Deputy Director. The meeting adjourned at 12:43 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive