Fiscal Court Approved Minutes – October 22, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 22nd day of October, 2019 at 9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, County Clerk Trille Bottom, Sheriff Derek Robbins, Solid Waste Coordinator Angela Muncy, County Engineer Duane Campbell, EMA Director Mike Wilder, Jailer Brian Wofford, Assistant County Treasurer Laurent Nash, Steve Cline, Angela Allen, Louise Allen, Anne Ferguson, Charles Ferguson, Libby Suttles, Niki Kinkade, Christy Whitsell, George Coomer, John Turner, Michael Mingey, Josh Gooch, Parks and Recreation Director John Bell, Andrew Wilkinson, Planning and Zoning Director Steve Hunter, Steve Knight, Shannon Greene, Monica Sumner, Eric Chambers, John Paul Oliver, Julie Hurley, and Ben Kleppinger with the Advocate Messenger.

Judge Hunt called the meeting to order and Magistrate Ellis gave the invocation.

John Paul Oliver, a student at Montessori School, led the Court in the Pledge of Allegiance. Judge Hunt made a motion to bestow the title of Honorary Magistrate upon Mr. Oliver, seconded by Magistrate Gay. All members voted in favor.

The minutes from the October 8, 2019 meeting were presented by Judge Hunt. Magistrate Gay made a motion to approve the minutes from the October 8, 2019, seconded by Magistrate Short. All Court members voted in favor.

Laurent Nash, Assistant Boyle County Treasurer, presented the Bills totaling $644,775.25 for consideration. A motion to approve payment of the Bills as presented was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The motion carried by unanimous vote.

Treasurer Conley presented the Budget Transfers for consideration which included a $2.50 EMS Fund adjustment. Treasurer Conley presented two Cash Transfers from the General Fund which included a $100,000 transfer into the EMS Fund and a $91,250 transfer into the Joint Jail Fund. A motion to approve the Budget Transfers and Cash Transfers was made by Magistrate Short, seconded by Magistrate Gay. There was no discussion. The motion passed by unanimous vote.

Libby Suttles gave a report on the Child Development Center which is serving 80 children. Ms. Suttles invited the Court to attend the annual fundraiser at Warrenwood on November 9, 2019.

Steve Hunter, Planning and Zoning Director, presented a draft Zoning Ordinance with the County Amendments and draft Zoning Ordinance with the Cullen Amendments regarding short-term rentals and Air B&Bs for review by the Court. After extensive discussion a motion to approve the Zoning Ordinance with the Cullen Amendments was made by Magistrate Sammons, seconded by Magistrate Ellis. The motion passed by majority vote, Magistrate Gay voted against as he recommends conditional use for short-term rentals and Air B&Bs. A first reading of the Zoning Ordinance summary is planned for the November 12, 2019 Fiscal Court meeting.

Andrew Wilkinson with Seeing Heart Ministry invited the Court to their Re-Entry Home Open House on November 7, 2019.

County Clerk Trille Bottom presented her Third Quarter Report for acknowledgement. A motion to approve the Boyle County Clerk Third Quarter Report was made by Magistrate Sammons, seconded by Magistrate Gay. There was no discussion. The motion passed by unanimous vote. Ms. Bottom reminded the Court to vote on November 5, 2019.

Sheriff Derek Robbins presented his Third Quarter Report. A motion to accept the Boyle County Sheriff Third Quarter Report was made by Magistrate Sammons, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Sheriff Robbins presented the Revenue Bond for $234,000.00. A motion to renew the $234,000 Revenue Bond was made by Magistrate Gay, seconded by Magistrate Caywood. There was no discussion. The motion passed by unanimous vote.

Sheriff Robbins requested permission to donate two vehicles to Harrison County and one vehicle to Lincoln County. A motion to approve the surplus of three vehicles was made by Magistrate Sammons, seconded by Magistrate Caywood. After discussion, Magistrate Sammons withdrew his motion. The Court postponed action until additional vehicle information is presented at the November 12, 2019 Fiscal Court meeting.

Jailer Brian Wofford presented additional information regarding the New Vista contract. Jailer Wofford proposed a change in the contract from Qualified Mental Health Professional to Behavioral Health Associate. With approval from Joint Jail, Boyle County Attorney Chris Herron recommended the contract change for a Behavioral Health Associate. A motion to bid for a Behavioral Health Associate and Case worker was made by Magistrate Cullen, seconded by Magistrate Short. After discussion with Christy Whitsell, a mental health professional with New Vista, Magistrate Cullen withdrew his motion. Magistrate Gay made a motion to amend the New Vista contract to include a BHA with the stipulation that New Vista perform a jail needs assessment to determine that the level of service is being satisfied and with appropriate levels of liability insurance stated, seconded by Magistrate Short. The motion passed by unanimous vote.

Jailer Wofford, upon approval from the Joint Jail, recommended Brandstetter Carroll as the architect for the jail construction process. A motion to accept Brandstetter Carroll for the jail architect and engineering services was made by Magistrate Ellis, seconded by Magistrate Sammons. All members voted in favor.

County Engineer, Duane Campbell, presented a list of county roads slated for improvement using $589,678.00 in Discretionary Funds. Magistrate Ellis made a motion giving permission for Judge Hunt to sign the forthcoming State Transportation Agreement, seconded by Magistrate Sammons. The motion passed by unanimous vote. Treasurer Conley reminded the Court that the budget must be amended before the money is spent.

Engineer Campbell requested permission to surplus and destroy various items from the Public Works Department. A motion to surplus and destroy various items and remove them from inventory was made by Magistrate Gay, seconded by Magistrate Short. The motion passed by unanimous vote.

Judge Hunt presented a Compensatory Agreement for consideration. A motion to approve the Compensatory Agreement for jail employee Donald McCusker was made by Magistrate Sammons, seconded by Magistrate Caywood. All members voted in favor.

Treasurer Conley presented the September 2019 Fiscal Court Financial Statements for the first quarter of the fiscal year. Ms. Conley reports the money market account is at 2%. A motion to accept the Financial Statements as presented was made by Magistrate Short, seconded by Magistrate Gay. The motion passed by unanimous vote.

Treasurer Conley presented the Fiscal Court Quarterly Report, including $2,583,000 in liabilities, which has been reported to the state. Ms. Conley plans to meet with Farmers National Bank to discuss possible under collateralization. A motion to accept the Fiscal Court Quarterly Report was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor.

Treasurer Conley presented the 2019 Year End Reserve Analysis for consideration. The uncommitted General Funds are $2,844,000. A motion to accept the 2019 Year End Reserve Analysis was made by Magistrate Short, seconded by Magistrate Gay. All members voted in favor.

In Other
Magistrate Gay requested a door with a window for the Fiscal Courtroom and a detailed welcome sign.

Magistrate Short invited the Court to attend the Coffman Reunion at the Danville Church of God on October 26, 2019.

Magistrate Cullen asked the Court to consider the reappointment of Bryce Perry to the Parks and Recreation Board. A motion to approve the reappointment of Bryce Perry to the Parks and Recreation Board was made by Magistrate Caywood, seconded by Magistrate Gay. The motion passed by unanimous vote. Mr. Perry’s term will end on December 31, 2023. Magistrate Cullen commended Boyle County Attorney Chris Herron for his respectful and professional performance. Mr. Cullen asked the Fiscal Court to consider a name change for the McKinney Conference Center at Constitution Square. The Fiscal Court Parks Committee along with Magistrates Ellis and Gay will provide a list of names with local historical significance. Magistrate Cullen asked the magistrates to monitor the local boards, address the Smoking Ban, and to remember the Veteran’s Day lunch on November 11, 2019 at the National Guard Armory. Magistrate Cullen asked the Court to monitor the evening gunfire over the Hunt Farm subdivision and to consider a county ordinance to create a County Parks Division before January 1, 2020.

Magistrate Caywood asked the Court to review the Constitution Square agreement regarding the rental fees and utilities.

Magistrate Ellis expressed his concern regarding the City of Danville’s failure to deliver the Fiscal Court’s Parks and Recreation Ordinance recommendations to the City Commissioners.

In Standing Committee Reports
Magistrate Gay gave the Finance Committee report from the October 10, 2019 meeting. At the meeting the committee, along with Treasurer Conley and KACo attorney Rich Ornstein, reviewed KRS 681.199 regarding cost sharing that occurs if the occupational license fee is changed after a county reaches a population over 30,000. The Finance Committee met on October 14, 2019 to produce a 15-year revenue and expenses projection. The Finance Committee met on October 21, 2019 with the addition of Tax Administrator Susanna Ryan to discuss projections including a jail expansion, contingency fund, and bond rating. Magistrate Gay made a motion to accept the Finance Committee reports from the October 10, 14, and 21, 2019 meetings, seconded by Magistrate Short. There was no further discussion. All members voted in favor.

Magistrate Caywood presented the minutes from the Sheriff Committee meeting on September 24, 2019. A motion to adopt the September 24, 2019 Sheriff Committee report was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

Magistrate Caywood presented the minutes from the EMS Committee meeting on October 8, 2019. A motion to approve the minutes of the October 8, 2019 EMS Committee meeting was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Magistrate Ellis presented the minutes from the October 21, 2019 Jail Committee meeting, including the introduction of a SAP program for the female inmates. The Jail Committee agreed to schedule their meetings on the second Monday of the month at the Detention Center. A motion to accept the minutes of the October 21, 2019 was made by Magistrate Ellis, seconded by Magistrate Gay. The motion passed by unanimous vote.

In New Business
Magistrate Sammons requested the options for Detention Center improvements from Brandstetter Carroll in order to create a contract for architect and engineering services.

Magistrate Caywood shared his October 19, 2019 Honor Flight experience to Washington, D.C.

The Fiscal Court paused at 11:52 a.m. for a short recess.

The Fiscal Court meeting reconvened at 12:04.

Judge Hunt reported to the Court that Harrison County has agreed to pay $4000 for two Sheriff Department vehicles. Magistrate Sammons made a motion to accept the payment of $4000 for two Sheriff Department vehicles, contingent on approval by the Harrison County Fiscal Court, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Judge Hunt recommended that the Fiscal Court go into closed Executive Session under the guidelines of
KRS 61.815, authorized by KRS 61.810, to discuss an employment complaint and personnel issue at one of the County agencies. Magistrate Gay made a motion to go into Executive Session, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

At 12:07 p.m. the courtroom was cleared with the exception of the Fiscal Court, Boyle County Attorney, and the HR Director.

At 12:55 p.m. Magistrate Gay made a motion to come out of Executive Session, seconded by Magistrate Short. All members voted in favor.

Judge Hunt reported there was no action taken during the Executive Session whatsoever.

With no further business, Magistrate Short made a motion to adjourn the meeting, seconded by Magistrate Sammons. All members voted in favor. The meeting adjourned at 12:56 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive