Fiscal Court Meeting Approved Minutes – February 12, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 12th day of February, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Jailer Brian Wofford, Sheriff Derek Robbins, Police Chief Tony Gray, Brenda Mitchell, Bob Gorley, Rick Serres, Blake Carpenter, Taylor Sharp, Kaylee Gilpin, Megan Johnston, Carolyn Quinn, Jerry Quinn, James M. Miller, Marty Maddox, Amber Shartzer, John Cocanougher, Deb Arnold, Madison Noel, Michaela Carpenter, Steve Cline, Ruby Cline-Eaton, Bill Bandy, Aprile Hunt, Jennifer Kirchner, Valery McMann, Bobbie Curd, Steve Hunter, Susan Williams, Kevin Kirkpatrick, and Gregory Butler.

Judge Hunt called the meeting to order and due to Magistrate Short’s absence, Magistrate Sammons gave the invocation.

Laney Herron, daughter of County Attorney Chris Herron and a student at Woodlawn Elementary, led the Court in the Pledge of Allegiance. Magistrate Ellis made the motion to bestow the title of Honorary Magistrate upon Ms. Herron. Magistrate Cullen seconded the motion. The motion passed with all members present voting in favor.

The minutes from the January 22, 2019 were presented by Judge Hunt. Magistrate Ellis asked that the word “Finance” be added to the third sentence in the paragraph on the second page regarding the Finance Committee. Magistrate Sammons made a motion to approve the January 22, 2019 minutes with the insertion of the word “Finance”, second by Magistrate Caywood. The motion passed with all members present voting in favor.

Judge Hunt presented the National Future Farmers of America Week proclamation to the court. Members of the local FFA program introduced themselves to the Court. The proclamation is filed in the County Clerk’s office in the Miscellaneous Book 12, page 424.

There were no Old Business items.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court. Magistrate Sammons made a motion to approve the bills for payment, second by Magistrate Gay. There was no discussion. All members present voted in favor.

Treasurer Conley presented two cash transfers to the Court. With the Court’s permission, she will transfer from the General Fund $50,000 into the EMS account and $109,500 into the Joint Jail account. There were no budget transfers. A motion to approve the cash transfers was made by Magistrate Gay, seconded by Magistrate Caywood. There was no discussion. All members present voted in favor.

Judge Hunt presented the Transportation Funding Resolution to the Fiscal Court. After discussion Magistrate Sammons made the motion to pass the resolution to support the funding for the state transportation network, seconded by Caywood. All members present voted in favor. The resolution is filed in the County Clerk’s office: Resolution Book 3, page 37.

Great American Brass Band Festival Chairman, Danville native Bill Bandy, reported the theme for this year is “With A Little Help From Our Friends.” Mr. Bandy reported the GABBF office has relocated to the second floor at 303 West Main Street. Mr. Bandy has been collaborating with EDP. Jennifer Kirchner and the Danville City Police Chief Tony Gray do not anticipate any inconvenience to the Festival from holding the Saturday Farmers Market event at Constitution Square.

Judge Hunt presented the 2018 AOC (Administrative Office of the Courts) Audit to the Court. Treasurer Mary Conley explained the AOC as a source of revenue, repair and improvement expenditures, authorized and unauthorized expenditures, and the procedure for quotes. On behalf of the Fiscal Court, Judge Hunt acknowledged receipt of the 2018 AOC Audit.

Greg Butler with Republic Services presented a request to amend the current Solid Waste Collection agreement. Due to a lack of activity from local businesses at the Transfer Station on Saturdays, he is asking for the station to be open only during the week, except on a holiday week when the station would be open on Saturday. Magistrate Gay reported this request was discussed and recommended during the Solid Waste Committee meeting on February 5, 2019. A motion to amend the agreement with Republic Services to omit Saturday collections at the Transfer Station and to be open for weekdays except during a holiday week at no extra cost to the County was made by Magistrate Gay, seconded by Magistrate Sammons. Magistrates Caywood, Ellis, Gay, and Sammons voted in favor, Magistrate Cullen voted against. The motion carried by majority vote.

Steve Hunter with Planning and Zoning presented the Amended and Restated Interlocal Agreement between the Cities of Danville, Junction City, Perryville and the Boyle County Fiscal Court. A motion to approve the Amended and Restated Agreement for the Establishment of the Danville-Boyle County Planning and Zoning Commission and the Boyle County Board of Adjustments was made by Magistrate Sammons, seconded by Magistrate Gay. All members present voted in favor. The Agreement is filed in the County Clerk’s office in Miscellaneous Book 12, page 430.

Steve Hunter informed the court that a new committee named Smart Growth is being formed with intentions to begin meeting in Fall 2019. He asked the court for permission to add Magistrate Caywood to the committee. A motion to appoint Magistrate Caywood to the Smart Growth committee was made by Magistrate Sammons, second by Magistrate Ellis. The vote passed unanimously (Magistrate Caywood abstained).

Boyle County Engineer, Duane Campbell, asked the Court for $2,200 to purchase annual flowers for the Governor’s Circle in Constitution Square Park. The cost of the flowers is included in the City of Danville’s bid. Treasurer Mary Conley informed the Court that $1,246 from the Constitution Square New Equipment budget line and a transfer of $954 from the Park Facilities budget line into New Equipment could be used to purchase the flowers. A motion to pay $2,200 to purchase annual flowers for Constitution Square Park, with transfer of money from the Constitution Square Facilities budget line into Constitution Square New Equipment budget line was made by Magistrate Sammons, second by Magistrate Gay. All members present voted in favor. The $2,000 payment for maintenance of the flowers will be budgeted for FY19/20.

Boyle County Payroll Clerk Shannon Greene presented the hire of James Miller as a part time Solid Waste floater at a rate of $9.50/hour with a start date of 2/13/19. A motion to approve James Miller as a part time Solid Waste floater employee at $9.50/hour was made by Magistrate Sammons, second by Magistrate Gay. All members present voted in favor. James Miller was then introduced to the Court.

John Hambel, Director of the Animal Shelter, asked the Fiscal Court for permission to send Jacob Wardrip to euthanasia training in March. The training was recommended and approved by the Animal Control committee at their meeting on February 5, 2019. A motion to approve euthanasia training for Jacob Wardrip was made by Magistrate Gay, second by Magistrate Sammons. All members present voted in favor.

Boyle County Treasurer Mary Conley presented the Sheriff Department’s Tax Bill Support and Support Maintenance software contracts to the Court. These are an annual renewal of the Government Utilities Technology Service (GUTS) for the online property tax collection. A motion to approve for payment the two software support and maintenance contracts was made by Magistrate Gay, second by Magistrate Ellis. There was no discussion. All members present voted in favor.

Treasurer Mary Conley presented a request to donate three inoperable Sheriff vehicles for parts to the City of Perryville Police Department. A motion to transfer the vehicles to the City of Perryville and to remove these vehicles from County inventory and insurance was made by Magistrate Sammons, second by Magistrate Ellis. All members present voted in favor.

Mike Rogers, EMS Director, informed the Court that he has begun using a software system, on a trial basis, to aid with employee scheduling. If he finds it useful, he will obtain quotes to purchase the software using the EMS New Equipment budget line. Mr. Rogers asked the court for approval to hire Brad Ellis as a part time employee. A motion to approve the hiring of Brad Ellis as a part time employee at $11.00/hour was made by Magistrate Sammons, second by Magistrate Gay. All members present voted in favor. Mr. Ellis will begin work on February 12, 2019.

Boyle County Jailer Brian Wofford reported the current jail population was 231 inmates. Mr. Wofford acknowledged Boyle County Attorney Chris Herron’s efforts to keep inmate population down. Mr. Wofford informed the Court that the jail computers have been moved from the boiler room and moving forward all equipment will be stored on a full rack to be purchased for $540. The purchase of two AED machines was made using Canteen money. Jail employees will be trained this month on using the AED machines as well as the renewal of their CPR certifications. A mandatory site visit for outside camera vendors is scheduled for February 15, 2019 at 10 a.m.

Judge Hunt presented a Memo For Record regarding a road name change to the Court. County Engineer Duane Campbell informed the Court that there would be no expense to the County to change the road name. A motion to change the name of Hillsview Estates Avenue located at 37˚41ˈ 47 ̎N – 84˚ 44ˈ 54 ̎W to Hidden Springs Cove was made by Magistrate Sammons, second by Magistrate Gay. All members voted in favor. The Memo For Record is filed in the County Clerk’s office in Miscellaneous Book 12, page 425.

Treasurer Mary Conley presented the Elected Officials Annual Compensation Order. She explained to the new Fiscal Court members that this HB810 order was for the Judge/Executive, County Clerk, Jailer and Sheriff and is based on the census and years of service, and includes a 1.9% cost of living increase. A motion to approve the Elected Officials Annual Compensation Order HB810 was made by Magistrate Sammons, seconded by Magistrate Gay. All members present voted in favor. The Elected Officials Annual Compensation Order is filed in the County Clerk’s office in Miscellaneous Book 12, page 426.

Judge Hunt presented incentive payments for Magistrates Caywood and Sammons. Judge Hunt explained to the Fiscal Court members that these payments are for 40 hours of training during 2018. A motion to approve the incentive payments required under KRS64.5275 to Magistrates Caywood and Sammons was made by Magistrate Gay, seconded by Magistrate Ellis. All members present voted in favor.

Boyle County Treasurer Mary Conley presented the Quarterly Financial Statements for acknowledgment. She explained to the Fiscal Court members that this presentation is a requirement from the Department of Local Government. For the record, Judge Hunt confirmed receipt of acknowledgement by the Court.

Mary Conley, Boyle County Treasurer, presented for acknowledgment the Quarterly Constitution Square Endowment Reports which included the Constitution Square Endowment fund and the Friends of Constitution Square fund. Ms. Conley explained to the Fiscal Court the fund activities including tax incentives, grant funds, allocations, and the management by The Community Foundation of Louisville. Judge Hunt acknowledged receipt of the reports.

The Government Services Center Energy Efficiency and GSC Bond Refunding quarterly financial statements were presented by Treasurer Mary Conley. The Fiscal Court acknowledged the disclosure. On behalf of the Fiscal Court, Judge Hunt acknowledged receipt of the reports.

Judge Hunt presented five compensatory agreements to the Fiscal Court. After review, Magistrate Sammons made the motion to approve the compensatory agreements for Josh Goode, Chelsea Hardin, Anne Nagy, Zachary Sanders, and Kayla Willard, seconded by Magistrate Caywood. There was no discussion. The motion passed with all members present voting in favor.

In Other, Magistrate Ellis announced that there will be a Jail Committee meeting on Monday, February 18, 2019, 9:30 AM at the Detention Center 1856 South Danville Bypass. Magistrate Caywood suggested the Fiscal Court meet with Representative Daniel Elliott and Senator Rick Girdler while they are in Frankfort on February 14 for Legislative Training Day. Fiscal Court Clerk Jeanine Sanders will schedule the meetings. Magistrate Caywood shared information about a meeting regarding drug testing at school at the Boyle County High School in the evening of February 14, 2019. The Court requested that Jennifer Kirchner present a contract between the Farmers Market and the Boyle County Fiscal Court for review. Treasurer Mary Conley will meet with Judge Hunt to review the Fiscal Court lawsuits as presented in the 2018 Audit. Magistrate Gay shared with the Court the recent Centre College Mens Conference championship success and invited all to attend the tournament on the Centre College campus next weekend. The Parks and Recreation board appointments will be presented for approval at the February 26, 2019 meeting.

There was no update on the Parks sub-committee meeting on February 11, 2019. Another Park sub-committee meeting has been scheduled in the Fiscal courtroom on Monday, February 18, 2019 at 4 PM.

Magistrate Caywood gave the report on the Sheriff’s Committee meeting. A motion to accept the January 22, 2019 Sheriff’s Committee report was made by Magistrate Caywood, second by Magistrate Sammons. There was no discussion. All members present voted in favor to approve the report.

Magistrate Caywood gave the report on the EMS Committee meeting. A motion to accept the January 8, 2019 EMS Committee report was made by Magistrate Caywood, second by Magistrate Gay. There was no discussion. All members voted in favor to approve the report.

As Chairman Ronnie Short was absent, Magistrate Gay gave the report on the Solid Waste Committee meeting. Mr. Gay announced the dates for document destruction days would be on April 6 and October 19, 2019 and plans for household hazardous waste collection in Fall 2019. A motion to accept the February 5, 2019 Solid Waste Committee report was made by Magistrate Gay, second by Magistrate Caywood. There was no discussion. All members voted in favor to approve the report.

Magistrate Gay gave the report on the Animal Control Committee meeting. He reported that Animal Shelter Director, John Hambel, would like to have Animal Control employees sworn in as officers. Magistrate Ellis requested the dead animal removal information be posted on the county website. A motion to accept the February 5, 2019 Animal Control Committee report was made by Magistrate Gay, second by Magistrate Ellis. All members voted in favor to approve the report.

In New Business: Magistrate Cullen requested the magistrates receive notices of committee meetings via their new county emails.

With no further business, Magistrate Gay made a motion to adjourn, second by Magistrate Ellis. All members in attendance voted in favor. Meeting adjourned at 12:17 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive