Fiscal Court Meeting Approved Minutes – January 22, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 22nd day of January, 2019 at 10:05 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Anne Nagy, Ruby Cline-Eaton, Steve Cline, Ben Guerrant, Steve Hunter, John Turner, Louise S. Allen, Erin Tipton, Laurel Martin, Harold Logue, Rick Serres, Evan Teague Dick Wolf, Mark M(illegible), Jerod Thomas, Roger Fox, Nick Wady, Deb Arnold, Carl Boeckman, Mike Perros, Jane Brantley, Jennifer Kirchner, Sheriff Derek Robbins, Deputy Sheriff Chris Stratton, County Engineer Duane Campbell, John Cocanougher, Roger Trent, Dr. Russ Goodwin, Ennis Tillman, Shannon Greene, Shane Baker, Brian Wofford, Mike Wilder, Angela Muncy, Mike Rogers, Bobbie Curd, and Mayor of Perryville Brian Caldwell.

Judge Hunt called the meeting to order and Magistrate Gay gave the invocation.

Mi’Keyla Crumble, a student at the Kentucky School for the Deaf, led the Court in the Pledge of Allegiance. Judge Hunt made the motion to bestow the title of Honorary Magistrate upon Ms. Crumble. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

The minutes from the January 15, 2019 were presented by Judge Hunt. There were no changes. Magistrate Short made a motion to approve the January 15, 2019 minutes, second by Magistrate Sammons. The motion passed with a unanimous vote.

Judge Hunt asked the court for Old Business items. There were none to report.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court. Magistrate Gay made a motion to approve the bills for payment, second by Magistrate Sammons. All members voted in favor.

Judge Hunt presented two sets of budget transfers. Treasurer Mary Conley clarified the cash transfer request from the general fund will be used for EMS operating expenses. Magistrate Gay made a motion to make the transfers, seconded by Magistrate Ellis. Motion passed with a unanimous vote.

Ben Guerrant gave report on the activities at A Gathering Place. He acknowledged Steve Cline as the newest member appointed by the Fiscal Court to the Senior Citizens board.

Steve Hunter shared with the Fiscal Court a mid-year report on Planning and Zoning. In the near future Mr. Hunter plans to present for consideration an Interlocal Agreement to reestablish Planning and Zoning between the Cities of Danville, Junction City, Perryville, Kentucky and the Boyle County Fiscal Court. The plan to streamline the building/zoning process by moving Building Inspection to City Hall will be discussed at the Fiscal Court meeting on February 12, 2019.

Dr. Erin Tipton gave an update on the capital campaign for the Advanced Manufacturing Center Project at the Danville campus of the Bluegrass Community and Technical College. Dr. Tipton asked the Fiscal Court to pledge $78,000 to help fund the new facility. Magistrate Sammons made a motion that the Boyle County Fiscal Court pledge to pay $78,000 over a two-year period to the fund for the Advanced Manufacturing Center Project. Magistrate Short seconded the motion. All members voted in favor. Treasurer Mary Conley will transfer funds to a pre-existing line item to disburse ½ this fiscal year and pay the balance in Fall 2019.

Jerod Thomas gave an update on new admission policy to the Shepherds House. Beginning on February 1, 2019 the day treatment facility will be open to public clients who pass the intake assessment at a cost of $15 per day, payable by cash or money order.

An update on the plan to move the Boyle County Farmers Market from the Danville High School campus to the Constitution Square Park was presented by Jennifer Kirchner with Convention and Visitors Bureau. She plans to secure an agreement with the City of Danville to close Second Street during market times. A motion to relocate the Boyle County Farmers Market to Constitution Square Park for two years with the proviso that the City of Danville close Second Street by the park during market times was made by Magistrate Gay, seconded by Magistrate Ellis. Five magistrates voted in favor as Magistrate Sammons had left the meeting. The Fiscal Court gave permission to Ms. Kirchner to prepare a proposal for Constitution Square Park landscaping improvements, brick repair, and refurbishing the cabins.

Angela Muncy, Solid Waste Director, asked the court to start the new floater at $9.50 per hour. Colin Shepperson in a permanent part time position will begin at $9.74 per hour. A motion to approve $9.50 hour for the floater was made by Magistrate Gay, seconded by Magistrate Short. Ms. Muncy reports that the state inspected all convenience centers last week. The remaining five magistrates voted in favor. Magistrate Cullen has requested the Fiscal Court to look at increasing wages for EMS to be discussed at future budget meetings.

Jailer Brian Wofford asked permission from the court to remove the tilt skillet and deep fryer from inventory and to deliver the equipment to Mid-State Recycling Company. Magistrate Cullen made a motion to remove the tilt skillet and deep fryer from inventory and to send to recycling with a second by Magistrate Gay. All members present voted in favor.

Shannon Greene, Payroll Clerk, asked the court for approval to hire Anne Nagy as the new assistant tax administrator. She will begin on February 1, 2019. A motion to approve Ms. Nagy as the assistant tax administrator at the rate of $13.50 per hour was made by Magistrate Gay, seconded by Magistrate Short. All members present voted in favor.

County Attorney Chris Herron requested approval to hire Karen Davis to train Tina Cox and Jesslyn Newhall three days per week. A motion for permission to transfer $2500 from the general reserve account into the county staff account for the training fee, subsequent reimbursement from the County Attorney’s office, and approval to sign the payroll check was made by Magistrate Ellis, second by Magistrate Caywood. All members present voted in favor.

Brian Wofford presented a jail employee grievance procedure as directed by County Attorney Herron to the Fiscal Court. A motion to accept the grievance procedure to the Jail Policy and Procedures Manual based on statute was made by Magistrate Gay, seconded by Magistrate Ellis. All members present voted in favor.

Treasurer Mary Conley presented the December 2018 Month End Financial Statements. The Fiscal Court agreed to accept monthly financial summaries and quarterly detailed financial presentations.

Judge Hunt presented a compensatory agreement for Alfred Isaacs with the Sheriff Department. A motion to accept the compensatory agreement was made by Magistrate Caywood, second by Magistrate Cullen. All members present voted in favor.

As the new committee chairman, Magistrate Gay presented the January 9, 2019 Finance Committee report for review. The position of Deputy Judge Executive will go to the Personnel Committee for discussion. The Finance committee agreed to review the interlocal agreement with the City of Danville for the collection of net profits and occupational license taxes. The next meeting of the Finance Committee will be on April 10, 2019 at 9 a.m. in the Fiscal Court room. Treasurer Mary Conley reports they will be finalizing a collection policy with the help of the County Attorney’s office to collect delinquent tax payments that will be enforced with the help of the new assistant tax administrator. A motion to enter the Finance Committee report into record was made by Magistrate Short, second by Magistrate Gay. All members present voted in favor.

As the new committee chairman, Magistrate Ellis gave the committee report on the Detention Center. The committee met at the Detention Center on January 18, 2019. The committee has decided to change the schedule of meetings from quarterly to every month. A motion to accept the Jail committee report was made by Magistrate Ellis, seconded by Magistrate Caywood. All members present voted in favor.

Judge Hunt reported there was a Sheriff Committee meeting this morning and a report will be given at the February 12, 2019 meeting.

As the new committee chairman, Magistrate Cullen presented the Park Committee report. The committee met on January 21, 2019. The Joint Parks and Recreation Committee has two vacancies which the Fiscal Court agreed to discuss new appointments and to take action on the disabled Park Gator and HVAC system at the next Fiscal Court meeting on February 12, 2019. A motion to accept the minutes of the Park Committee report was made by Magistrate Caywood, second by Magistrate Gay. All members present voted in favor.

The EMS committee report will be presented at the February 12, 2019 meeting.

Judge Hunt asked the Fiscal Court for New Business items: Magistrate Gay brought to the Court’s attention the City of Danville’s advertisement for a Parks and Recreation Director. Magistrate Caywood shared an article on CJCC from the December 30, 2018 edition of the Charleston, South Carolina Post and Courier newspaper on their Criminal Justice Coordinating Council. Copies of the article will be circulated to the Fiscal Court as well as an editorial on prisons in South Carolina. Magistrate Ellis shared with the court an update regarding his email to the City of Danville’s engineer Earl Coffey regarding recourse for the higher water and sewer billing statements in Junction City and Perryville.

With no further business, Magistrate Gay made a motion to adjourn, second by Magistrate Short. All members in attendance voted in favor. Meeting adjourned at 12:35 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive