Fiscal Court Meeting Minutes – February 26, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 26th day of February, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Deputy Sheriff Chris Stratton, Brenda Mitchell, Randy Graham, Janet Hamner, Jennifer Kirchner, Brianna Feistritzer, Jane Brantley, Niki Kinkade, Ron Scott, Amber Swartzer, John Cocanougher, Phil Osborne, John E. Drake, J.H. Atkins, Libby Suttles, Deb Arnold, Jerry A. Dunn, Carolyn Quinn, Steve Cline, Ruby Cline, County Clerk Trille Bottom, Steve Hunter, Bobbie Curd, County Engineer Duane Campbell, Mike Wilder, Angela Muncy, Mike Rogers, McKayla and Rochelle Sizemore.

Judge Hunt called the meeting to order and Magistrate Cullen gave the invocation.

MaKayla Sizemore, a student at Danville Christian Academy, led the Court in the Pledge of Allegiance. Magistrate Sammons made the motion to bestow the title of Honorary Magistrate upon Ms. Sizemore. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

The minutes from the February 12, 2019 were presented by Judge Hunt. Judge Hunt reported to the Court that the sentence on page two regarding the “all non-conforming building in Junction City” has been removed. There were no further changes to the minutes. Magistrate Sammons made a motion to approve the February 12, 2019 minutes with the previously stated deletion, seconded by Magistrate Ellis. The motion passed with all members voting in favor.

There were no Old Business items.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court. Magistrate Gay made a motion to approve the bills for payment, seconded by Magistrate Sammons. There was no discussion. All Fiscal Court members voted in favor.

Treasurer Conley presented the budget transfers. A motion to approve the budget transfers was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All members voted in favor.

Libby Suttles presented a report on the Child Development Center. She has invited the Fiscal Court to tour the Center and Judge Hunt recommended to the Court that they schedule a date to visit before the summer break.

A report on the Community Arts Center was presented by Niki Kinkade. She invited the Fiscal Court to schedule a tour of the facility.

Treasurer Mary Conley circulated the 2015 Farmers Market contract to the Court. Jennifer Kirchner with Convention and Visitors Bureau asked the Court for permission to include in the 2019 Farmers Market contract the mapping locations, insurance information, and alternative programs but not to include any accommodations for electric and will waive the $1,800.00 rental fee. A draft of the 2019 Farmers Market contract will be presented by County Attorney Chris Herron at the March 12, 2019 Fiscal Court meeting.

Magistrate Caywood requested money for the maintenance and upgrades for the Constitution Square Park. The Court agreed to discuss grounds maintenance and upgrades, possibly from the Constitution Square Endowment Fund, during the upcoming budget meetings.

John Cocanougher with the Parks and Recreation staff presented a request to use the remaining $17,553.00 in the Ad Hoc budget to be used towards the purchase of a Gator and Bunker Rake. A motion to approve spending $17,553.00 from the Ad Hoc fund towards the purchase of the Gator and Bunker Rake was made Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor.

Treasurer Mary Conley reported to the Court that she has never received a statement for the playground mulch. Amber Shartzer with the Parks and Recreation staff confirmed that she has not received a statement for the playground mulch. Treasurer Conley reported the paving for the basketball lot remains incomplete.

John Cocanougher asked the Fiscal Court for permission to use $1,750.00 from the Boyle County Ad Hoc budget to increase the level of play on the baseball field. A motion to approve $1,750.00 from the County Ad Hoc budget to be used for improvements to the baseball field was made by Magistrate Gay, seconded by Magistrate Sammons. All members voted in favor. Treasurer Mary Conley requested the County’s payment for Marmix for the baseball field be made directly to the vendor. A motion to pay the vendor directly for the purchase of Marmix was made by Magistrate Sammons, seconded by Magistrate Gay. The motion carried by unanimous vote.

County Clerk Trille Bottom presented the Final 4th Quarter Report with the Budget Amendment to the Court. Ms. Bottom presented a $240,774.75 check for the 2018 Excess Fees. A motion to approve the Final 4th Quarter Report with the Budget Amendment was made by Magistrate Sammons, seconded by Magistrate Gay. All members of the Court voted in favor.

Solid Waste Coordinator Angela Muncy reported the new compactor is in use at the Gose Pike Convenience Center. She asked the court for permission to repair the old compactor at Gose Pike Convenience Center. A motion to approve a maximum of $8,800.00 for repair by the Municipal Equipment Company on the old compactor at Gose Pike was made by Magistrate Sammons, seconded by Magistrate Short. The motion carried by unanimous vote.

Ms. Muncy shared information regarding local workshops to educate the public on Septic Systems repair and maintenance. Ms. Muncy requested permission to pay dues to join Bluegrass Resource. The Court decided to address the request during the budget process.

Director of EMS, Mike Rogers, asked the Court for permission to approve the position and benefits of a Seasonal Employee. The position and benefits were approved by the EMS Committee. A motion giving permission to create a position with benefits and to hire a Seasonal Employee was made by Magistrate Sammons, seconded by Magistrate Caywood. The motion carried by unanimous vote.

Judge Hunt presented the 2018 October, November, and December reports from the Conservation District. The Court acknowledged receipt of the reports.

Treasurer Mary Conley presented the Fiscal Court January 2019 Financial Statement Summary to the Court. Ms. Conley reminded the Court that the entire Statement is available for review in her office. The Court acknowledged receipt of the January 2019 Financial Statement. A full copy of the Statement is on file with the Fiscal Court Clerk.

In Other, Magistrate Jamey Gay reported on the Fiscal Court visits with Representative Daniel Elliott and Senator Rick Girdler this month. Magistrate Gay encouraged the Court and the citizens of Boyle County to contact the Kentucky Department of Education to encourage the timely repair of the KSD pool as it is used by KSD, as well as the swim teams from Danville High School, Boyle County High School and Lincoln County High School. Magistrate Ellis reported to the Court that Eric Gibson, husband of our PVA Lacresha Gibson, is the new State Director of Law Enforcement in Fish and Wildlife, and encouraged the Court to lobby for HB 248 and HB 278. Magistrate Caywood requested an update on the Kentucky Wired project. Magistrate Caywood requested an update on the 2020 Census.

Magistrate Ellis, Chairman of the Fiscal Court Jail Committee, presented a report from the February 18, 2019 meeting. A motion to approve the Jail Committee meeting minutes was made by Magistrate Caywood, seconded by Magistrate Gay. There was no discussion. All members of the Court voted in favor.

Magistrate Sammons presented a report from the February 11, 2019 Public Works Committee meeting. A motion to approve the Public Works Committee meeting minutes was made by Magistrate Sammons, seconded by Magistrate Short. There was no discussion. All Fiscal Court members voted in favor.

In New Business: Magistrate Gay read from the 1990 Inter-Governmental Ordinance relating to the Establishment and Operation of the City-County Recreation Board, recorded as County Ordinance 740 and City Ordinance 1425, authorized by KRS 97. Magistrate Caywood advised the Court to review the Mission Statement for the Parks and Recreation. Danville City Manager, Ron Scott, presented copies of a Parks and Recreation Reorganization Resolution No. 2019-02-25-03 from the City of Danville to be considered ty the Fiscal Court. Mr. Scott requested a response from the Court regarding the Resolution by March 6, 2019. Judge Hunt stated he would schedule a Special Called Meeting of the Fiscal Court to discuss the City of Danville Resolution.

Treasurer Mary Conley presented the Budget Meetings schedule to the Fiscal Court.

With no further business, Judge Hunt adjourned the meeting in prayerful consideration for Magistrate Short’s wife, Pat, and former Judge Executive Tony Wilder. Meeting adjourned at 12:21 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive