Fiscal Court Approved Minutes – March 26, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 26th day of March, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, Sheriff Derek Robbins, County Engineer Duane Campbell, EMA Director Mike Wilder, EMS Director Mike Rogers, Solid Waste Coordinator Angela Muncy, Jailer Brian Wofford, Bobbie Curd, Ruby Cline-Eaton, Dr. Milton Reigelman, Valery McMann, Steve Hunter, Carolyn Quinn, Jerry Quinn, Janet Hamner, Mary Beth Touchstone, Amber Shartzer, Bryce Perry, Rusty Cox, Jacob Pankey, Robert Mayes, Tony Wilder, and Sally Higgins.

Judge Hunt called the meeting to order and Magistrate Ellis gave the invocation.

John Paul Oliver, a student at Montessori, led the Court in the Pledge of Allegiance. Magistrate Caywood made the motion to bestow the title of Honorary Magistrate upon Mr. Oliver. Magistrate Gay seconded the motion. The motion passed with all members voting in favor.

Judge Hunt recognized Magistrate Sammons as the longest serving magistrate and consequently will serve as Judge Pro Tem in the event of Judge Hunt’s absence. A motion to recognize Magistrate Sammons as Judge Pro Tem was made by Magistrate Ellis, seconded by Magistrate Caywood. All members voted in favor. Magistrate Cullen presented a gift to Magistrate Sammons from the newly elected Magistrates.

The minutes from the March 12, 2019 meeting were presented by Judge Hunt. Magistrate Ellis asked that his request to the EDP for a report with budget data and number of employees in the county from the past ten years be added to the first page of the minutes. Magistrate Gay made a motion to approve the March 12, 2019 meeting minutes with the addition of Magistrate Ellis’ request to EDP for a report with budget data and number of employees in the county from the past ten years on page one, seconded by Magistrate Short. All Court members voted in favor.

Finance Officer, Jacob Pankey, presented the bills to the Fiscal Court. Magistrate Caywood made a motion to approve the bills for payment, seconded by Magistrate Sammons. There was no discussion. All Fiscal Court members voted in favor.

Treasurer Conley presented the cash transfers to the Court. A cash transfer of $100,000.00 for operations from the General Fund was made into the EMS Fund. Treasurer Conley presented the Budget Transfers to the Court. A motion to approve the budget transfers was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All members voted in favor.

The Bluegrass Area Development Professional Service Agreement from January 2017 relating to the County Snowplow Tracking Project was presented by Treasurer Conley. Ms. Conley informed the Court that following payment from the Boyle County Fiscal Court, the Bluegrass Area Development District will reimburse the County at 100%. A motion to make payment of $4,902.00 to BGADD for the purchase of Software Tracking on the County Snowplows was made by Magistrate Sammons, seconded by Magistrate Gay. The service fee will be $21 per month when the tracking option is in use. The County has five vehicles with snow plows. All members voted in favor.

Fiscal Court Clerk Jeanine Sanders presented the Alternative Sentencing Accident Coverage renewal from QBE Insurance Corporation for $377.50. A motion to continue the Alternative Sentencing Accident Coverage with QBE Insurance Corporation for $377.50 was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All members voted in favor.

Dr. Milton Reigelman presented an update on the Sister Cities Program, a program begun by President Eisenhower in 1956.

Bryce Perry gave an update on the Parks and Recreation Programs and the health condition of John Cocanougher. Mr. Perry reported that the Parks and Recreation Committee will go into Executive Session tomorrow to discuss the candidates for the Parks and Recreation Director. Magistrate Caywood requested the Court send a get well letter to Mr. Cocanougher.

Former Judge Executive Tony Wilder gave the court a brief history on the Boyle County EMS Program as well as his recent personal experience with EMS.

Judge Hunt presented an invitation from Danville City Manager Ron Scott to a Joint City/County Parks and Recreation meeting on April 10, 2019 to discuss the joint ordinance and related issues. Due to scheduling conflicts, the Court determined the meeting date should be changed to April 15, 2019 at 4:30PM. Judge Hunt will confirm the new date with City Manager Ron Scott.

Judge Hunt presented the EDP Memorandum of Agreement to the Fiscal Court for discussion. There was no action. Magistrate Ellis presented a draft copy of a letter regarding Develop Danville that he intends to give to the local newspaper. Judge Hunt tasked the Fiscal Court Magistrates to collect opinions from their constituents regarding the Court contributing money to purchase land for speculation and prepare to present the results of their findings at the April 9, 2019 Fiscal Court meeting. The Court asked the Judge to invite a member of Boyle County Industrial Foundation to give a progress report at the next Fiscal Court meeting on April 9, 2019. The Court agreed to postpone decision on the EDP Memorandum of Agreement until after the presentation by the Boyle County Industrial Foundation.

Robbie Mayes presented a brief report on Main Street Perryville. Mr. Mayes informed the Court that the City of Perryville owns five house, all are rented and contributing to the City’s tax coffer. Mr. Mayes requested a raise for Vicki Goode as she has been receiving the same salary for a dozen years. Magistrate Sammons suggested the Fiscal Court plan a future meeting at the Perryville Jamboree.

The Court’s medical insurance broker, Valery McMann from Farmers National Bank, gave a brief report on the County’s self-funded medical insurance program and alerted the Court to the upcoming 2020 RFP for medical insurance broker, which is required every three years.

EMA Director Mike Wilder presented a request for the appointment of the FEMA Applicant Agent and the Alternate in the event of a declared disaster within the county. There is no expiration dates for the appointments. A motion to appoint Rusty Cox as the Applicant Agent and Jacob Pankey as the Alternate Applicant Agent was made by Magistrate Gay, seconded by Magistrate Sammons. The motion passed with a unanimous vote.

Director Wilder presented a quote from Keystone Industrial to rebuild the siren motor at the Perryville Engine 2 Fire Station using the existing line item. A motion to approve the $3650.00 Keystone work was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Director Wilder introduced the new American Red Cross government operations liaison Sally Higgins to the Court.

Judge Hunt recognized Solid Waste Coordinator Angela Muncy as the Rotary Club Speaker on March 22, 2019, as a certified Kentucky Municipal Clerk, and her appointment from the Governor to the Kentucky River Authority. Ms. Muncy presented the Kentucky Pride Fund Recycling Grant Application in the amount of $318,697.00 for consideration. A motion giving permission to apply for the Kentucky Pride Fund Recycling Grant was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor. Ms. Muncy presented a contract in the amount of $1,650.00 for a billboard contract from Lamar to be paid with funds from the Litter Abatement Grant. A motion to approve the billboard contract from Lamar was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor. Ms. Muncy announced the compost giveaway is scheduled for April 20, 2019.

Boyle County Engineer Duane Campbell asked the Court for permission to advertise for a full-time hire to replace Gary Caldwell who recently retired. Magistrate Sammons made a motion to advertise for a Public Works full-time hire, there was no second. County Treasurer Mary Conley asked permission from the Court to revise the job description. Magistrate Sammons rescinded his motion. The Public Works Committee will meet to expand on the full-time job description and will return to Court with a recommendation at the April 9, 2019 Fiscal Court meeting.

Duane Campbell, County Engineer, presented the 2019 Salt Auction information. After extensive discussion, County Engineer recommended the Court bid independently for salt. A motion to proceed independently and to not participate in the KACo Reverse 70/30 Salt Auction Plan was made by Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor. In further discussion, Magistrate Cullen reminded the Court of its option to accept or reject all salt bids from the KACo Plan. County Engineer then recommended the Court also participate in the Reverse Salt Auctions. A motion to participate in the KACo Reverse Salt Auction and was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Courthouse painting bids and specifications were presented by County Engineer Duane Campbell. The bids do not include painting of the clock tower. A motion to accept the low bid with two coats of paint from Lowry Restorations for $57,042.00 was made by Magistrate Gay, seconded by Magistrate Short. The motion passed with a unanimous vote.

Jailor Brian Wofford presented an update on the Criminal Justice Coordinating Council meeting on March 8, 2019. Jailer Wofford reports that two new subcommittees are being formed: Diversion Committee and Behavioral Health Committee. Mr. Wofford will make arrangements for the Court to tour nearby jails of similar size. The minutes for the Special Joint Jail Committee meeting on March 25, 2019 were circulated.

The Fiscal Court took a 5 minute intermission.

County Treasurer Mary Conley presented quotes for the Boyle County Fiscal Court 2019 County Audit Provider. Treasurer Conley suggested the firm of Patrick & Associates. A motion to contract with Patrick & Associates for $13,500.00 to perform the 2019 Audit by March 31, 2020 contingent upon APA approval was made by Magistrate Sammons, seconded by Magistrate Short. There was no further discussion. All members voted in favor.

Judge Hunt presented the Amendment to the Joint Zoning Ordinance-Phase 1 for consideration. A motion to approve the first reading of the Amendment to the Joint Zoning Ordinance-Phase 1 as presented was made by Magistrate Gay, seconded by Magistrate Short. County Attorney Chris Herron informed the Court that he made minor technical changes to the Ordinance including when the prior Ordinance was amended and when the Ordinance was filed with the County Clerk. Attorney Herron will assign a number to the Amendment to the Joint Zoning Ordinance-Phase 1. All members voted in favor.

Judge Hunt presented the Compensatory Time Agreement for jail employee Scott Rousey. A motion to approve the Compensatory Agreement for Scott Rousey was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. All Court members voted in favor.

County Treasurer Mary Conley presented the February 2019 Fiscal Court Financial Statements.

County Treasurer Mary Conley presented the Joint Jail Budget as required by statute to be received by the Court by the April 1, 2019 deadline. The 73% Boyle and 27% Mercer ratio budget includes the new equipment and canteen lists and $36,000.00 over and above from the general fund to pay administrative expenses for staff. Treasurer Conley produced an alternate budget without Mercer County for the Judge Executive and the Jailer at the Departmental meeting, no movement was made on this budget. Jailer Wofford recommends that the Jail Contract with Mercer County Fiscal Court should be updated.

Treasurer Conley presented the Boyle County Jail Budget as required by statute to be received by the Fiscal Court by April 1, 2019. Rolled over from the 2019 Budget and into the 2020 budget is a new vehicle by request from Jailer Wofford. A motion to accept the Boyle Jail Budget as presented was made by Magistrate Caywood, seconded by Magistrate Ellis. There was no discussion. The motion passed with unanimous vote. Treasurer Conley asked the Magistrates to bring their concerns regarding the Joint Jail and Boyle Jail Budgets to the Jail Budget Workshop during the April 23, 2019 Fiscal Court meeting.

Magistrate Caywood presented the Sheriff Committee February 26, 2019 meeting minutes which included plans for a new vehicle. A motion to approve the February 26, 2019 Sheriff Committee meeting minutes was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor.

Magistrate Caywood gave the February 12, 2019 EMS Committee meeting update. The Committee will solicit a RFP for Billing Services. A motion to adopt the March 12, 2019 EMS Committee meeting minutes was made by Magistrate Caywood, seconded by Magistrate Sammons. All voted in favor.

The EMS Committee meeting minutes from March 11, 2019 were presented by Magistrate Caywood who made a motion to adopt the minutes, seconded by Magistrate Sammons. All members voted in favor.

The Jail Committee minutes were deferred until the next Fiscal Court meeting on April 9, 2019.

In New Business: Sheriff Derek Robbins gave an update on Deputy Sheriff Phillip Dean. Magistrate Caywood acknowledged receipt of the update on the lawsuits and his plans to attend the March 28, 2019 meeting with Judge Hunt and Emmanuel Smith from the U.S. Census Bureau regarding the 2020 Census.

With no further business, Magistrate Sammons made a motion to adjourn the meeting in memory of local artist Stephen Powell, seconded by Magistrate Short. All members voted in favor. Meeting adjourned at 1:02 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive