January 15, 2019 – Approved Fiscal Court Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 15th day of January, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Jeanine Sanders, County Clerk Trille Bottom, Brenda Mitchell, Peggy Ellis, Ruby Cline Eaton, Steve Cline, John Turner, Alex Grove, Deb Arnold, Susan Williams, Denise Wells, Chloe Grove, Carolyn Quinn, Jerry Quinn, Jenny Edwards, Betty Edwards, Jody Lassiter, Rick Serres, Gail Bowling, Doug Coulter, Mark Morgan, Jennifer Kirchner, Jane Preston, Aprile Hunt, Carl Boeckman, Evan Teague, Steve Hunter, Casey McCoy, Chris Stratton, John Cocanougher, Mike Rogers, Amber Shartzer, Derek Robbins, Bobbie Curd, Angela Muncy, Mike Wilder, Brian Wofford, and Traci La(illegible).

Judge Hunt called the meeting to order and gave the invocation.

Lane Hunt, grandson of Judge Hunt, and a student at Perryville Elementary, led the Court in the Pledge of Allegiance. Judge Hunt made the motion to bestow the title of Honorary Magistrate upon Master Hunt. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

The minutes from the December 19, 2018 were reviewed. Trille Bottom, former Fiscal Court clerk, will make a correction on page one from does not specifically say that the salary is increased. On page two Ms. Bottom will make a change from “lanes” to road diet. Then Magistrate Gay made a motion to approve the minutes, second by Magistrate Short. All voted in favor.

Anna Duncan gave a short history and report on Comprehensive Care.

Denise Wells gave a report on behalf of the Nursing Home Ombudsman program.

Jennifer Kirchner with Convention and Visitors Bureau presented their December 2018 financials. She agreed to contact the Farmers Market to inquire if they have an interest in using Constitution Square. Jennifer agreed to investigate the practicality of the Pokémon players using the park.

Angela Muncy, Solid Waste Director, reported the resignation of Ronald Gene Young. Ms. Muncy asked the court to replace him with floater Colin Shepperson to a permanent part time position, effective date 1/14/19. His new pay rate will be decided at the next Fiscal Court meeting. Magistrate Caywood made the motion to accept the job change, seconded by Magistrate Sammons. All voted in favor. Ms. Muncy asked for permission to advertise for a floater position. A motion to approve was made by Magistrate Gay, seconded by Magistrate Short. All voted in favor. Ms. Muncy asked permission to purchase a 3-Phase Compactor for the Gose Pike convenience center. Treasurer Mary Conley informed the court that the purchase will be made with money from the reserve fund. A motion was made to purchase the Marathon Compactor for $25,581.60 at state price contract for Gose Pike by Magistrate Sammons, seconded by Magistrate Gay. All voted in favor. Ms. Muncy reported that there are two idle pumps located at the Perryville convenience center that could be used at Forkland Convenience Center. These pumps are scheduled to be inspected next week, as well as any problems at the Mitchellsburg Convenience Center. If inspection is done before January 22nd, then Ms. Muncy will present the report at the next meeting.

Sheriff Derek Robbins presented the 2019 budget to the Court. A motion to accept was made by Magistrate Gay with a second by Magistrate Sammons. All voted in favor. A motion to approve the Salary Cap Order was made by Magistrate Gay with second by Magistrate Ellis, allowing for the possible addition for another school resource officer at the Boyle County schools. All voted in favor. There was discussion regarding an increase in the occupational tax collection contract fee with the city from 1.75% to 2% for auditing returns that the city is no longer doing, but no action was taken. Judge Hunt brought the Advancement Bond to the attention to the Court. A motion to approve the Advancement Bond was made by Magistrate Sammons, seconded by Magistrate Caywood. The vote by the magistrates was unanimous.

The Fiscal Court acknowledged the presentation of County Clerk’s 4th Quarter Report by County Clerk Trille Bottom. In February Ms. Bottom will present the amendment to the 2018 Budget as well as a report on excess fees.

County Engineer Duane Campbell asked for approval to make payment $73,039 check for payment upon delivery of a small dump trunk equipped for snow removal. A motion was made by Magistrate Gay to approve with a second by Magistrate Caywood. All voted in favor. Engineer Campbell plans to meet with Judge Hunt and Chris Herron to discuss issues at Constitution Square, work with the city of Danville on the possibility of widening Gose Pike at the Convenience Center, and Boyle County bus traffic at the fairgrounds and on Cunningham Way. Judge Hunt asked for a motion to appoint County Engineer Duane Campbell to another four-year term. The motion was made by Magistrate Gay, second by Magistrate Sammons. All voted in favor. The reappointment order for Duane Campbell is filed in the County Clerk’s office, Miscellaneous Book 12, page 417.

The LGEA 65/35 Carryover was presented by Judge Hunt with actual calculation at 28%. Motion to accept was made by Magistrate Caywood, second by Magistrate Short. There was no discussion. All voted in favor.

Judge Hunt presented the Bond Sureties for elected officials were presented to the court. Treasurer Mary Conley reported there are three constables bonds are outstanding. Motion to accept the bond sureties was made by Magistrate Ellis, second by Magistrate Short. All members voted in favor. The bond surety orders are filed in the Bond Drawer 2, pages 355- 363 in the County Clerk’s office.

Jeanine Sanders presented a proposal of $500/month compensation as the new Fiscal Court Clerk under the rule of KRS 67.120. Treasurer Mary Conley informed the court that the payment will be made in a separate line item from the reserve funds and asks for permission to move money from reserve to a newly created clerk salary budget line item. A motion to accept her proposal was made by Magistrate Sammons, second by Magistrate Short. All members voted in favor.

Judge Hunt asked for a motion to approve the 4-year appointment under KRS 39B.030 for EM Director Mike Wilder was approved by the court. A motion was made to accept by Magistrate Caywood, second by Magistrate Short. All voted in favor. The appointment order for Director Wilder is filed in the County Clerk’s office in Executive Order book 2, page 354. Director Wilder informed the court that his appointment is pending with the City of Danville.

The TAP Grant, aka the Federal Highway Grant, Resolution 19.01.15 was presented for the walking trail along Highway 2168. Attorney Mark Morgan and Jennifer Kirchner gave a brief background of the grant. The resolution allows for a name change from former Judge Executive Harold W. McKinney to Judge Executive Howard P. Hunt III. A motion to accept the resolution for the name change was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor. The resolution is filed in the Resolution Book 3, page 35.

Judge Hunt presented the revised 2019 Employee Reappointment Order reflecting a 2.5% increase for all eligible employees. A motion to accept was made by Magistrate Caywood, with second by Magistrate Gay. All members voted in favor.

County Attorney Chris Herron introduced Patrick Barsotti, Assistant County Attorney, and Jesslyn Newhall, legal secretary, and a request was made to add them as new county employees. A motion to accept the appointment of Patrick Barsotti to be paid $500 per pay cycle was made by Magistrate Gay with second by Magistrate Short. All members voted in favor. Jesslyn Newhall position and salary was previously approved as part of the salary order, item N on today’s agenda.

Judge Hunt presented two compensatory time agreements: James Monroe (Sheriff Department) and Jesslyn Newhall (County Attorney’s Office). A motion to accept was made by Magistrate Sammons with second by Magistrate Ellis. All members voted in favor.

Judge Hunt presented a reversal to the creation of a Zone Change ordinance that was requested at the November 13, 2018. Steve Hunter with Planning and Zoning informed the court that no action was needed because the 90-day limit for Boyle County Fiscal Court to present an ordinance had expired on 1/3/19 under the former county attorney. This zone change is now formally denied and will now enter the Code Enforcement stage. Mr. Hunter has suggested that changes to the definition of commercial kennel and hobby will need to be clarified in the existing county dog ordinance. A motion to acknowledge that the Court accepts there is no longer a need for an ordinance to be created was made by Magistrate Caywood with a second by Magistrate Gay. All members voted in favor.

As part of the Joint Jail update, an agreement for the Shepherds House was presented. A motion to approve the Shepherds House agreement for two years was made by Magistrate Short, second by Magistrate Cullen. Magistrate Caywood expressed concern regarding vacancies at the Shepherds House. Treasurer Mary Conley informed the court that a grant is in process to allow individuals to enter the Shepherds House in an effort to have full capacity. All members voted in favor. Judge Hunt presented the non-residental treatment center License Agreement with the Shepherds House. The termination date for the agreement is January 31, 2021. A motion to accept was made by Magistrate Sammons, second by Magistrate Gay. All voted in favor. The Shepherds House contract is filed in the County Judge’s office Contracts and Agreement book #6, page 173.

Jailer Brian Wofford requested a six-month $.50/hour salary increase for all full-time employees of the jail. Mr. Wofford reported the Mercer County Fiscal Court approved the salary increase at their meeting this morning. A motion to approve the increase was made by Magistrate Short, second by Magistrate Gay. All members voted in favor. A motion to begin the increase at the first day of next pay period beginning on January 18, 2019 was made by Magistrate Sammons, second by Magistrate Caywood. All voted in favor.

Judge Hunt presented the request to add a Grievance Procedure to the Jail’s Policy and Procedures. County Attorney Christopher Herron will research the KRS 710.60 statute and work with Treasurer Mary Conley, Jailer Brian Wofford, and payroll clerk Shannon Greene to create a proposal for the court. A motion to table this item for discussion at a future court meeting was made by Magistrate Sammons, second by Magistrate Gay. All members voted in favor.

Magistrate Caywood asked the court to review the monthly EMS Financial Report. He asked County Attorney Chris Herron to update the court periodically on any legal actions. He encouraged the public to judge the court and their work after four years. Magistrate Caywood expressed his gratitude to all new members for their decision to become members on the Fiscal Court. Magistrate Ellis asked the court to add the EMS Financial Report to future agendas.

Finance Officer Jacob Pankey presented the bills to the Fiscal Court. The higher amount is due to the final debt service payment. Magistrate Ellis made the motion to pay the bills, second by Magistrate Gay. The motion passed with all members voting in favor. There were no budget transfers.

A motion to adjourn in memory of Donald Lewis “Bud” Sexton, former fire chief was made by Magistrate Sammons, second by Magistrate Short. All members voted in favor. Meeting adjourned at 12:21 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive