July 24, 2018 – Approved Fiscal Court Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 24th day of July, 2018 at 10:00 a.m.  Members present at the meeting were:

Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Phil Sammons
Judge Harold McKinney

Others present at the meeting were County Treasurer Mary Conley, County Clerk Trille Bottom, County Attorney Lynne Dean, Sheriff Derek Robbins, IT Director Bill Nichols, EMA Director Mike Wilder, Public Works Director Duane Campbell, Solid Waste Director Donna Fechter, Jailer Barry Harmon, Shannon Greene, Jacob Pankey, Laurent Nash, Gary Chidester, Brian Wofford, Steve Hunter, Howard Hunt, Steve Cline, Ruby Cline-Eaten, Mike Rogers, Jason Cullen, Lance Cotton, Mary Beth Touchstone, Jane Brantley, and Bobbie Curd.

Judge McKinney called the meeting to order.  Magistrate Hendricks gave the invocation.  Judge McKinney led the Court in the Pledge of Allegiance.

Magistrate Sammons made the motion to approve the Fiscal Court Minutes from the July 10th meeting.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Judge McKinney presented the Pediatric Readiness Award to the Boyle County EMS.

EMA Director Mike Wilder informed the Court that an Active Shooter Drill will be held at 7:45 a.m. at the Boyle County High School on August 3rd.

EMA Director Mike Wilder discussed the KYEM/FEMA Grant.  The grant contributes to a portion of his salary.  The money that is not disbursed goes into a Special Projects Grant.  It is a 50/50 grant that Director Wilder would like to apply for to purchase a camera and tripod.  Magistrate Caywood made the motion for the Court to endorse applying for the grant.  Magistrate Sammons seconded the motion.  The motion passed with all members voting in favor.

The Court acknowledged the Convention and Visitors Bureau Financial Statements.

Judge McKinney discussed reappointing Vickie Bowling to the Ethics Committee as recommended by the Junction City Council.  Magistrate Coffman made the motion to reappoint Vickie Bowling to the Ethics Committee.  Magistrate Burke seconded the motion.  The motion passed with all members voting in favor.  Ms. Bowling’s term will end June 30, 2020.

Solid Waste Director Donna Fechter discussed the hiring of Lance Cotton as a floater for $9.50 an hour effective immediately.  Magistrate Sammons made the motion to hire Lance Cotton.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Solid Waste Director Donna Fechter discussed the RFP for the Household Hazardous Waste Collection Grant.  The RFP from Environmental Enterprise, Inc. was the only one received.  The grant is $15,000.00 with an additional $5,000.00 from the Court in case of emergency extras.  The Household Hazardous Waste Collection will be held October 6th from 8 a.m. till 2 p.m. at the Boyle County Fairgrounds. Magistrate Mayes made the motion to approve the proposal from Environmental Enterprise, Inc.  Magistrate Hendricks seconded the motion.  The motion passed with all members voting in favor.

Solid Waste Director Donna Fechter reminded the Court that tire collection will be September 27th-29th.  The tire collection is part of a State Program.

The June’s Republic bill for trash collection was $37,104.00.

Cox Interiors is late picking up trees and limbs due to the bad weather in other parts of the state.

Public Works Director Duane Campbell requests the Court to declare as surplus a damaged Honda GBC 160 lawnmower.  Magistrate Mayes made the motion to declare as surplus the Honda GBC 160 lawnmower.  Magistrate Sammons seconded the motion.  The motion passed with all members voting in favor.

Public Works Director Duane Campbell discussed the salt bids.  The regular salt bid came in at $111.00 per ton from Detroit Salt Company and the treated salt bid came in at $150.00 per ton from Cargill Deicing Technology.  In May a computer crash messed up the biding process managed by KACO.  The prices came in higher during the July re-bid.  Magistrate Sammons made the motion to approve the salt bids.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Jailer Barry Harmon discussed the Joint Jail Meeting.  The Boyle/Mercer expenditure ratio will be modified to 65/35 in January.   The actual ratio of the inmates in jail at this time is 72/28.  Magistrate Sammons made the motion to approve the ratio modification in January.  Magistrate Hendricks seconded the motion.  The motion passed with all members voting in favor.

Jailer Barry Harmon discussed the Boyle County Health Department Inmate Service Agreement.  The only difference to this year’s agreement is due to Medicare fluctuation. Magistrate Sammons made the motion to approve the Inmate Service Agreement.  Magistrate Coffman seconded the motion.  The motion passed with all members voting in favor.

The Jail currently has 243 inmates.

There will be a 5K run to benefit the Shepherd’s house on July 28th at Keeneland.

The next Joint Jail meeting will be August 10th in Mercer County with the Criminal Justice Coordinating Council (CJCC) meeting being held after.

Magistrate Hendricks recognized the Jailer and the Jail employees for being praised by the CJCC for their hard work and treatment of inmates.

County Clerk Trille Bottom presented the County Clerks 2nd Quarter Report. The Court acknowledged receipt.

Judge McKinney presented the Sheriff’s Office 2nd Quarter Report.  The Court acknowledged receipt.  Sheriff Robbins received a call and had to leave the meeting.

Judge McKinney reminded the Court to read the CJCC meeting update.  The BrandStetter Carroll’s final steps are outlined in the minutes.

The Court acknowledged the Parks Ad Hoc Committee update.

Magistrate Caywood discussed the EMS Committee update.  EMS Director Brad Ellis will retire effective August 31, 2018.  Director Ellis feels that the biggest EMS issues are salary reviews and the location of EMS.  Magistrate Caywood made the motion to approve the EMS Committee update.  Magistrate Sammons seconded the motion.  The motion passed with all members voting in favor.

Magistrate Burke discussed the Finance Committee update.  The Court spent 73% of the budget.  There will be a carryover of 4.2 million, which is $80,000.00 less than projected.  Magistrate Burke made the motion to approve the Finance Committee update.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Hendricks discussed the Parks & Recreation update.  Three board members will review the applications for Parks & Recreation Director and will narrow the applications down to five. The full Board will make the hiring decision.  August 31st is the deadline for applications. Magistrate Hendricks made the motion to approve the Parks & Recreation update.  Magistrate Sammons seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood discussed the Eagle Scout project at Millennium Park. It is a 20×20 pavilion next to the basketball courts.  The Court would like to recognize the young man who raised the money for the project.

Magistrate Caywood discussed the Sheriff’s Office update.  The Sheriff would like more Sheriff Resource Officers (SRO) for the schools.  There is no money in the budget for additional SROs.  Magistrate Caywood made the motion to approve the Sheriff’s Office update.  Magistrate Sammons seconded the motion.  The motion passed with all members voting in favor.

Judge McKinney informed the Court that EMS Director Brad Ellis and Solid Waste Director Donna Fechter resignations have been accepted.  Advertising for their positions starts today.

Magistrate Caywood discussed attending the Kentucky Wired Meeting.  The project will be a benefit to economic growth in Boyle County.  IT Director Bill Nichols stated that Kentucky Wired just gets the high speed internet to the Counties, it is up to each County to connect the residents.  The Assets Development Committee will be looking into this and how best to connect for Boyle County businesses and residents.

Magistrate Caywood discussed EDP hiring an attorney for non-support of incentive pay.  Judge McKinney stated that he feels it is to answer questions about open meetings and records, as well as, paying incentive pay.  Judge McKinney stated, to his understanding, EDP is no longer searching for an attorney.  Magistrate Caywood encouraged EDP to be as transparent as possible.

Treasurer Mary Conley discussed occupational and net profits tax comparisons.  There is a $190,000.00 fluctuation in net profits tax from 2016/2017 to 2017/2018.  Assistant Treasurer Laurent Nash will be doing an analysis of new businesses versus businesses that are leaving. This past year the County had an extra pay cycle causing occupational tax fluctuation.  Treasurer Conley and Assistant Treasurer Nash will be working together to watch for trends during budget cycles.

Magistrate Caywood stated that payroll represents 60% of the County’s income and it’s flat lined, while expenses are still going up.

Magistrate Hendricks stated that he agreed that the Court needed to look down the road but the County is not in dire straits there is $4.1 million in reserves.

Treasurer Mary Conley stated that bills for Kentucky Local Issues Conference for Magistrate Mayes, Magistrate Coffman and Treasurer Mary Conley needs to be added.

County Treasurer Mary Conley requested transfers from the General Fund to the Public Works account in the amount of $50,000.00, from the General Fund to the EMS account in the amount of $225,000.00 and to reverse the transfer from General Reserve to Joint Jail in the amount of $130,000.00.

Magistrate Coffman made the motion to pay the bills, make the transfers, and adjourn.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Adjourn,

Harold W. McKinney
County Judge Executive