November 13, 2018 Fiscal Court Meeting Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 13th day of November, 2018 at 10:00 a.m. Members present at the meeting were:

Boyle County Seal

Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Phil Sammons
Judge Harold McKinney

Others present at the meeting were County Treasurer Mary Conley, County Attorney Lynne Dean, EMA Director Mike Wilder, Jailer Barry Harmon, IT Director Bill Nichols, Public Works Director Duane Campbell, Chief Deputy Chris Stratton, Katina Hardin, Shannon Greene, Jacob Pankey, Steve Hunter, Ruby Cline-Eaton, Steve Cline, Mike Rogers, Tom Ellis, Hazel Webb, John Hambel, Mimi Becker, Jamey Gay, Brad Godbey, Terry Gilbert, Ben Guerrant, Jason Cullen, Valery McMann, Rylee Hoffman, Rebekah Hoffman, Daniel Briscoe and Bobbie Curd.

Judge McKinney called the meeting to order and Magistrate Hendricks gave the invocation.

Rylee Hoffman, a student from Junction City Elementary, led the Court in the Pledge of Allegiance. Judge McKinney made the motion to bestow the title of Honorary Magistrate upon Mr. Hoffman. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Terry Gilbert and Brad Godbey, with Kentucky Farm Bureau, presented a check for $500.00 to the Friends of Constitution Square Endowment fund. The Kentucky Farm Bureau Board has voted to donate an additional $500.00 towards a display at Constitution Square that depicts agriculture at the time of the signing of Kentucky’s constitution.

Magistrate Sammons made the motion to approve the Fiscal Court Minutes from the October 23rd meeting. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Magistrate Sammons made the motion for Judge McKinney to sign the Approval of Applicable Elected Representative of County of Boyle for Centre College. This in no way contracts Boyle County Fiscal Court other than approving the issuance of the bond. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

Nick Birt, with Civil Air Patrol, discussed the $1,800.00 contributed by Boyle County Fiscal Court. The money is used for utilities, freeing up other donations for the cadets. There are currently fifty members. The program will be accepting a new aircraft from Kentucky Wing and there are five pilots being certified to use the aircraft.

Mimi Becker discussed the Arts Commission and the money contributed by Boyle County Fiscal Court. The money is used for office expenses. This allows for other donations to be spent towards putting on plays, sponsoring writers’ conferences, starting mentor programs, and the Kentucky Tree at Constitution Square.

Valery McMann discussed the Boyle County’s insurance renewal. The maximum exposure is down 3%. The County deductible is $75,000.00 per person and this year the County will add a $40,000.00 aggregating specific deductible. The wellness checkups are covered in full and the recent health risk assessments will generate payments into the Employees’ Health Incentive Account.

Magistrate Burke discussed the Finance/Insurance Committee report. The committee proposed the premiums stay the same. Magistrate Mayes made the motion to approve the proposal as presented. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Caywood made the motion to approve keeping the Dental and Vision Insurance the same as last year. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Open enrollment, for health insurance, is December 3rd, 7:00-10:30 a.m. at the EMS building and 12:00-2:00 p.m. at the Fiscal Court Room.

Planning and Zoning Director Steve Hunter, discussed an amendment change to the Comprehensive Plan. The Planning Commission held a public hearing and voted to recommend minor changes to the Comprehensive Plan. Magistrate Sammons made the motion to approve the amendment to the Comprehensive Plan. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Planning and Zoning Director Steve Hunter, discussed the possible zone change from residential to agricultural. The owner of a property wants to zone his property as agriculture to be able to have a kennel. The Planning Committee held a hearing and voted 9-0 against the zone change. The Fiscal Court now has to decide whether to, overturn the Planning Commission, have a new hearing, agree and write an ordinance, or let the 90 days run out. Magistrate Mayes made the motion to approve having an ordinance drafted denying the zone change. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

Animal Control Director John Hambel discussed the hiring of Hazel Webb as part-time shelter cleaner. The starting salary is $8.75 an hour with an effective date of today. Magistrate Burke made the motion to approve the hiring of Hazel Webb. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

EMA Director Mike Wilder discussed the Emergency Management Performance Grant. The grant pays almost $19,000.00 towards the EMA Directors salary. Magistrate Sammons made the motion to approve filing for the grant and allowing Judge McKinney to sign any needed paperwork. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

EMA Director Mike Wilder discussed the new outdoor siren. The siren is located on Tennessee Ridge and is working beautifully.

EMS Director Mike Rogers discussed the Paramedic Training Contract. Magistrate Coffman made the motion to approve the contract. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

EMS Director Mike Rogers discussed the Ambulance Bid. The only bid received was from Mid America Ambulance Coach Sales for $133,461.00. There is $150,000.00 budgeted. Magistrate Sammons made the motion to approve the bid from Mid America Ambulance Coach Sales. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

EMS Director Mike Rogers discussed hiring four part time EMTs. The hiring of Chris Sowder, Justin McBride, Devon Meaux, and Cassie Lester will be effective immediately at $8.00 an hour. Magistrate Caywood made the motion to approve the hiring of four part time EMTs. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Public Works Director Duane Campbell discussed the loader repair. The cost will be more than $3,000.00 for a new water-pump and alternator. There is only one company in the area that will work on the loader. The loader is now 18 years old.

Public Works Director Duane Campbell discussed the Millennium Park parking lot and trail repair. The $40,000.00 to do the repairs is from the 2017 carry over. Three quotes were received, The Allen Company was the lowest quote at $12 per ton for the base and $19.75 per ton for placing the surface. Magistrate Sammons made the motion to approve the bid from The Allen Company to do the repairs at Millennium Park. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Public Works Director Duane Campbell discussed adding Winter Hawk and Gose Pike to the Flex Fund projects. They were the top two projects denied in the Discretionary Fund. Magistrate Hendricks made the motion to approve the projects though Flex Fund. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Public Works Director Duane Campbell discussed the Dorma Maintenance Contract. The contract is $350.00 per year and it covers the door opener on the 4th Street entrance at the Courthouse. Magistrate Mayes made the motion to approve the contract with Dorma. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Treasurer Mary Conley and Public Works Director Duane Campbell discussed the Courthouse outdoor painting. Magistrate Coffman made the motion to approve accepting bids for the Courthouse outdoor painting. Magistrate Caywood seconded the motion. The motion passed with all members voting in favor.

The Court acknowledged the August – October Conservation District Minutes and Financial Statements.

Magistrate Sammons made the motion to appoint Marvin Swann for the 4-H Representative and reappoint Allen Goggin as the ANR Representative on the Boyle County Extension Council. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor. Their terms will end December 31, 2021.

Magistrate Mayes made the motion to approve the Statement of Assurance for the Area Development Fund Grant. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Sammons made the motion to approve the Kentucky Historic Preservation Tax Credit Purchase Agreement with Stock Yards Bank and Trust and to approve Judge McKinney signing any needed documents. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Judge McKinney presented the Compensatory Time Agreement for Jail employees Eric Dunn, Joshua Goforth, Rachell Lucio, and Brandon Carey. Magistrate Sammons made the motion to approve the Compensatory Time Agreements. Magistrate Burke seconded the motion. The motion passed with all members voting in favor.

Magistrate Hendricks discussed a $1.00 an hour pay raise for the Jail Employees. The jail has not been able to hire for three positions and Magistrate Hendricks feels it is because of low pay. The $1.00 an hour raise will not even bring the jail employees up to the regional mid-range salaries. The raises will cost a total of $121,080.00. Magistrate Hendricks made the motion to approve the pay raise with the contingency that the Joint Jail Committee approves. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Judge McKinney requested the Court to go into executive session to discuss the personnel matter pursuant to KRS 61.810. Magistrate Caywood made the motion to go into executive session. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Judge McKinney requested the Court return to regular session with no action taken. Magistrate Sammons made the motion to approve returning to regular session with no action having been taken in the executive session. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Judge McKinney reminded the Court that the next Fiscal Court meeting has been moved to November 29, 2018.

County Treasurer Mary Conley informed the Court that the Jail Study open meeting will be held at the RECC building on November 29th at 5:30 p.m.

Magistrate Hendricks made the motion to appoint Magistrate Caywood to the CJCC Board. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Caywood asked about making the Perryville Battlefield a federal park. Judge McKinney stated that support was lost at the Washington level. It has been a very frustrating issue. The Judge hopes that in time this will happen.

Magistrate Caywood suggested having a representative from AT&T to come and talk about possible plans for Boyle County and Kentucky Wired.

County Treasurer Mary Conley requested a transfer from the General Fund to the Joint Jail account in the amount of $97,500.00 and $23,098.72 to the Joint Jail for the Energy Efficiency Bond.

Magistrate Coffman made the motion to pay the bills, make the transfer, and adjourn. Magistrate Burke seconded the motion. The motion passed with all members voting in favor.

Adjourn,

Harold W. McKinney
County Judge Executive