November 29, 2018 Fiscal Court Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 29th day of November, 2018 at 10:00 a.m. Members present at the meeting were:

Boyle County Seal

Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Judge Harold McKinney

Magistrate Phil Sammons was absent from the meeting.

            Others present at the meeting were County Clerk Trille Bottom, County Treasurer Mary Conley, County Attorney Lynne Dean, Sheriff Derek Robbins, EMA Director Mike Wilder, Jailer Barry Harmon, IT Director Bill Nichols,Public Works Director Duane Campbell, Jacob Pankey, Steve Hunter, Steve Cline,Mike Rogers, Tom Ellis, Chad Holderman, Brian Wofford, Howard Hunt, John Hambel, Rick Serres, Jennifer Kirchner, Jamey Gay, Steve Knight, Roger Trent,Susan Neale, Jason Cullen, Karen Logue, Matt Callahan, Tony Apro, Hollie Spade,John Wesley, Austin Bodner, Mary Lou Mayes, Jennifer Whitehouse Bodner, Paige Matthews and Bobbie Curd.

            Judge McKinney called the meeting to order and Magistrate Caywood gave the invocation.  

            AustinBodner, grandson of Magistrate Mayes, led the Court in the Pledge ofAllegiance.  Judge McKinney made the motion to bestow the title of Honorary Magistrate upon Mr. Bodner.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Mayes made the motion to approve the Fiscal Court Minutes from the November 13thmeeting with two changes.  On page one,add “Friends of” to the Constitution Square Endowment fund and on page three, addKentucky “Historic Preservation” Tax Credit. Magistrate Hendricks seconded the motion.  The motion passed with all members voting in favor. 

Susan Neale discussed Happy Feet = Learning Feet.  All money received goes towards shoes and socks for the children of Boyle County.  The program started in 2013 and has donated over 2,000 pairs of shoes.  This year 426pairs of shoes and socks have been given out. 

Karen Logue discussed West T. Hill Theatre. This is the 40th season for West T. Hill which is the 2nd oldest arts organization in Danville.  This past summer there were 160 children that attended the camp with the young people from Carrickfergus Ireland. 

Matt Callahan and Tony Apro, with Perfection Group, donated $5,000.00 to the Friends of Constitution Square Endowment fund.

Hollie Spade, with AT&T, discussed two products that have been added to this area.  AT&T Fiber Internet service is now available to over 2,000 homes. This allows up to 1,000 megs per household.  Availability can be checked on the AT&T website. Fixed Wireless Internet is available for the rural areas of Boyle County and provides at least 10 megs per household.  The internet comes from technology that has been added to local towers.  There are currently towers in the Perryville area, Alum Springs area, and a tower is to be added to the Mitchellsburg area.  These towers also provide cell service for these areas. 

Judge McKinney discussed the resolution addressing the Modernization of Kentucky’s Transportation Funding Mechanisms.  This will endorse raising the gas tax to fund better roads in Kentucky.  Magistrate Mayes made the motion to approve the resolution.  Magistrate Burkes seconded the motion.  The motion passed with all members voting in favor. 

Sheriff Derek Robbins asked the Court for permission to purchase two Dodge Chargers and the emergency equipment for them.  The Sheriff’s Office advertised for bids and none were received. The purchase will be from Freedom Dodge that holds the State Contract Bid.  The price is $67, 620.00 for two all-wheel drive Dodge Chargers and includes the emergency equipment.  The total price is $8,300.00 less than the budgeted amount.   Magistrate Caywood made the motion to approve the purchase of two Dodge Chargers with emergency equipment and payment upon delivery. Magistrate Hendricks seconded the motion.  The motion passed with all members voting in favor.

Magistrate Hendricks asked Sheriff Derek Robbins if the new radios that had to be purchased to communicate with Danville Police Department (DPD) were programed into the DPD’s channel yet.  Sheriff Derek Robbins informed the Court that the new radios were not programmed into the DPD’s channel.  The explanation Sheriff Robbins received was that they were “working out the kinks” and they would make it available when it was ready.  Magistrate Hendricks stated that it has been two to three months and he would like to find out why it has not been done.  Sheriff Robbins will attempt to set up a meeting with DPD to find out a time frame.  Judge McKinney stated that the Court needed,in writing, a date set for when the radios will be programmed.  

Magistrate Caywood made the motion to approve the $2,000.00 Department of Agriculture Spay/Neuter Agreement.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood made the motion to disburse the $2,000.00 the Fiscal Court budgeted to match the Spay/Neuter Agreement before the grant money is received.  Magistrate Burke seconded the motion.  The motion passed with all members voting in favor.

Public Works DirectorDuane Campbell discussed the Heated Air Curtain Quote for the 4thstreet entrance.  A new circuit from the Sheriff’s Office closet will need to be run to supply power to the heated air curtain.Three quotes were received.  Magistrate Mayes made the motion to approve the lowest bid of $6,841.90 from Keystone,with the contingency that AOC participate. Magistrate Hendricks seconded the motion. The motion passed with allmembers voting in favor.

Magistrate Caywood noticed that Department of Transportation (DOT) was measuring Main Street and wanted to know if they are planning to make it two lanes instead of four.  This was discussed several years ago and theCourt passed a motion stating they disapprove of the plan as it would have amajor impact on Danville.  Magistrate Caywood made the motion to approve having DOT Engineer Baker come and speak tothe Court about any plans making Main Street two lanes instead of four.  Magistrate Burke seconded the motion.  The motion passed with all members voting in favor. Judge McKinney will call Engineer Baker and write a letter inviting him to speak at the next meeting.

 Judge McKinney presented the Compensatory Time Agreement for new Solid Waste Director Angela M. Muncy.  Magistrate Mayes made the motion to approve the Compensatory Time Agreements. Magistrate Hendricks seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood asked if there has been any response from Judge Peckler.  Judge McKinney stated he has not heard from nor received anything from Judge Peckler. 

The $1.00 an hour raise for the Jail employees will be presented at the next Joint Jail meeting. 

There has been an addendum to the Brandstetter Carroll report that is available on the website. 

Chief Deputy Jailer Brian Wofford discussed the emergency purchase of a tilt skillet for the Jail.  A used tilt skillet was purchased five years ago and has been used for the majority of the meals.  It has stopped working and cannot be fixed.  An emergency purchase of $17,515.44 was made from the food vendor Kellwell as they receive better pricing.  This tilt skillet is specifically designed for jails and is hand cranked. The skillet should last up to 15 years.  Judge McKinney circulated his finding for an Emergency Purchase in writing.  Magistrate Caywood made the motion to endorse the emergency purchase.  Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

The Court acknowledged the Boyle County Clerks 2017 Audit

The Court acknowledged the Fiscal Court Quarterly report.

The Court acknowledged the Quarterly Bond Account Financials.

Magistrate Hendricks made the motion to approve keeping the $17,840.53, which is available for distribution, in the Constitution Square Endowment account.   Magistrate Caywood seconded the motion.  The motion passed with all members voting infavor.

County Treasurer Mary Conley discussed the 65/35 worksheet. During an election year, the Fiscal Court cannot spend more than 65% of the budget by December 31st. Magistrate Caywood made the motion to approve the submitted 65/35worksheet.   Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Burke discussed the Animal Control Committee Report. The Committee would like to reclassify the Animal Control Director to incorporate the Shelter Manager position. This will lead to needing an Animal Control Officer 1 and an Animal Control Officer 2. Magistrate Burke made the motion to approve the changes in the job descriptions including the change of the lifting requirements from 50 lbs. to 100lbs.  Magistrate Coffman seconded the motion.  The motion passed with all members voting in favor.

Magistrate Burke made the motion to approve the Animal Control Committee Report.  Magistrate Coffman seconded the motion.

Magistrate Burke made the motion to approve appointing John Hambel as the Animal Control Director/Shelter Manager.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Burke made the motion to approve promoting James Goode to Animal Control Officer 1 with a salary increase upon successful completion of 90 day probationary period.  Magistrate Coffman seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood discussed the EMS Committee Report.  EMS Director Mike Rogers would like to have the vehicles inspected yearly to stay ahead of any mechanical problems.  Two Captains will review run information before submitting them to billing. Magistrate Caywood made the motion to approve the EMS Committee Report.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood discussed the Finance and Personnel Committee Report.  Magistrate Mayes made the motion to approve thejob description changes for the EMS Director, EMS Deputy Director, EMS Captain,EMS Lieutenant, EMS Technician, and EMS Technician/Paramedic job descriptions.  Magistrate Burke seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood made the motion to approve the job description changes for the Tax Administrator, Tax Administrator Assistant, and Assistant Treasurer–Occupational/Net Profits.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood made the motion to approve the Finance and Personnel Committee Report.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Burke madea motion to approve appointing John Wesley to the new EMS Deputy Director position with an annual salary of $58,000.00 after a 90 day evaluation.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Burke madethe motion to approve the advertising of the now full time Tax Administrator Assistant.  The position will be 32.5hours a week at $13.50 an hour with full benefits.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood made the motion to approve moving $33,900.00 from the EMS Personnel budget line item to the new EMS Deputy Director line item.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.

Magistrate Caywood discussed the Sheriff’s Committee Report. There are now two School Resource Officers for Danville Schools and twofor Boyle County schools.  Magistrate Caywood made the motion to approve the Sheriff’s Committee Report.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.    

Magistrate Hendricks commended Sheriff Derek Robbins on the improvements in the Sheriff’s Office. 

Magistrate Coffman discussed the Solid Waste and Recycling Committee Report.  Solid Waste Director Donna Fechter’s last day will be November 30th.  Angie Muncy will be the new Solid Waste Director. Magistrate Coffman made the motion to approve the Solid Waste Recycling Committee Report.  Magistrate Burke seconded the motion.  The motion passed with all members voting in favor.

Magistrate Mayes made the motion to move the last Fiscal Court meeting in December to the 19that 10:00 a.m.  Magistrate Coffman seconded the motion.  The motion passedwith all members voting in favor.

There will be a Fiscal Court Workshop at Constitutional Square on December 11th at 2p.m.

Judge McKinney discussed the possibility of loaning an ambulance to Jessamine County.  He does not feel it would be a good idea from a liability stand point.  Magistrate Mayes recommended defaulting to the Mutual Aid Agreement in case of emergency.

Magistrate Caywood discussed sending a letter to County employees wishing them a Merry Christmas.

Magistrate Caywood reminded the Court to set a Finance Committee meeting to discuss the possibility of using tax credit monies towards Bluegrass Community and Technical Collage.

Magistrate Burke asked for an explanation why the Boyle County Fiscal Court is not compelled to pay for city services.  Judge McKinney stated that Counties are a product of the Constitution and Cities are a product of the statutes.  Cities are formed by choice. 

Magistrate Hendricks reminded the Court of the City/County VFW luncheon on December 12thfrom 11:00 till 1:00.

Mandatory open enrollment for Insurance will be Monday December 3rd.  It will be at the EMS building from 7:00 a.m.to 10:45 a.m. and the Courthouse from 12:00 p.m. to 2:00 p.m.

County Treasurer Mary Conley requested a transfer from the General Fund to the EMS account in the amount of $100,000.00.

Magistrate Coffman made the motion to pay the bills,make the transfer, and adjourn.  Magistrate Mayes seconded the motion.  The motion passed with all members voting in favor.  

Adjourn,

Harold W. McKinney

County Judge Executive