October 23, 2018 – Approved Fiscal Court Meeting Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 23rd day of October, 2018 at 10:00 a.m. Members present at the meeting were:

Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Judge Pro Tem Phil Sammons

Judge Harold McKinney was absent from the meeting.

Others present at the meeting were County Clerk Trille Bottom, County Attorney Lynne Dean, Sheriff Derek Robbins, EMA Director Mike Wilder, Public Works Director Duane Campbell, Solid Waste Director Donna Fechter, IT Director Bill Nichols, Jailer Barry Harmon, Shannon Greene, Bill Bandy, Laura Guerrant, Greg Caudill, John Hambel, Jonathan Wesley, Anne Turcea, Lucy Evces, Brian McDonald, Steve Knight, Angie Muncy, Jason Cullen Gary Chidester, Brian Wofford, Steve Hunter, Ruby Cline-Eaton, Steve Cline and Bobbie Curd.

Judge Pro Tem Sammons called the meeting to order and Magistrate Coffman gave the invocation.

Lucy Evces, a student from Montessori, led the Court in the Pledge of Allegiance. Judge Pro Tem Sammons made the motion to bestow the title of Honorary Magistrate upon Miss Evces. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Magistrate Mays made the motion to approve the Fiscal Court Minutes from the October 9th meeting. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Executive Director Billy Bandy discussed the Brass Band Festival. Director Bandy is returning to Danville after 45 years. The Brass Band’s Office has been moved to Main Street above the old Cue restaurant. The Brass Band Festival cost approximately $200,000.00 a year while bringing in $3.4 million to the community. This coming year will be the 30th anniversary of the Brass Band Festival.

Executive Director Laura Guerrant discussed CASA of the Bluegrass. CASA uses the Fiscal Court funding as a match for Federal funding. Between January 1st and October 23rd there have been 180 new children enter into the Court system. The growing drug epidemic has increased the child victim population. CASA volunteers help break the abuse cycle. Children ages 0-18 years are helped through CASA.

Magistrate Caywood and Magistrate Mayes with the Personnel Committee discussed the Solid Waste Director hire. Solid Waste Director Donna Fechter is retiring at the end of November. Two applications were received for her position and Tom Wright was approved on September 11th. Mr. Wright started October 1st and resigned October 15th. On October 17th an Interview was held with the second applicant, Angela Muncy. The Personnel Committee recommends hiring Angela Muncy effective November 13th at a starting salary of $55,000.00 a year. Magistrate Sammons made the motion to approve hiring of Angela Muncy. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Angela Muncy introduced herself to the Fiscal Court. She is the President of the Solid Waste Coordinators of Kentucky and has been a Solid Waste Coordinator for twelve years. As President of the Coordinators of Kentucky, Angela Muncy presented a blanket to Donna Fechter for her retirement.

Animal Control Director John Hambel discussed the Animal Euthanasia Training for Animal Control Officer James Goode. The fee to attend the two day training will be $300.00. Magistrate Burke made the motion to approve James Goode attending the training for $300.00. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor. Director Hambel informed the Court that euthanasia rates are down 20%. The facility is seeing around 60 adoptions a month.

EMA Director Mike Wilder discussed the 2017 EMA Program Funds Contract and Extension. This will allow the contract to continue through December 30th. Magistrate Caywood made the motion to approve the 2017 EMA Program Funds Contract and Extension. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

EMS Director Mike Rogers discussed the posting of four part-time EMT positions. EMS runs with seven people per day. The 7th person is filled with a part-time EMT. Magistrate Mayes made the motion to approve the posting of four part-time EMT positions. Magistrate Burke seconded the motion. The motion passed with all members voting in favor. Magistrate Caywood asked about Amanda Taylor attending the Paramedic Training. Director Rogers stated she has started on the 18th and is off to a good start.

Magistrate Hendricks made the motion to approve the Compensatory Time Agreement for Jail employee Christopher Clark. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

The Boyle County Fiscal Court acknowledges the Sheriff’s Office 3rd Quarter report. The Deputy salaries are up due to the unplanned addition of School Resource Officers.

Sheriff Derek Robbins asked for permission to bid two vehicles. Magistrate Caywood made the motion to approve the biding of two vehicles. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor. Sheriff Derek Robbins plans on junking two vehicles and transferring one to the IT department.

County Treasurer Mary Conley discussed the Bond Advisory Service Agreement with Compass Municipal Advisors. Boyle County has employed Compass for a number of years and their fee is $4.00 per $1,000.00. Mercer County utilizes Compass Municipals and this will be a good fit for possible upcoming jail projects. Magistrate Mayes made the motion to not put out for qualifications and approve the agreement with Compass Municipal Advisors. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Jailer Barry Harmon discussed the Joint Jail Report. An agreement was written up for the SAP program at the jail with the Shepherd’s House with no changes. Magistrate Burke made the motion to approve the agreement with Shepherd’s House. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Jailer Barry Harmon discussed the IOP Shepherd’s House Program showcased in a NBC national news piece about Zachary Thomas. Mr. Thomas is from Mercer County and was sent to the Danville Shepherd’s House Program. It was agreed he needed more intense treatment then the Danville program could provide and he was sent to the Shepherd’s House in Lexington. Mr. Thomas was hired by DV8 Kitchen in Lexington, a business that hires recovering addicts.

Jailer Barry Harmon discussed tracking system quotes. This is a device that logs into the system when a correction officer checks in on the inmates. If inmates are not checked on in a timely manner a warning is given to the correction officer and the supervisor. There is an emergency alert button and soon the devices will be able to take video. The funding will come out of the canteen fund. Magistrate Hendricks made the motion to approve purchasing the devices if the Jailer and Deputies are satisfied with it after the completion of the 30 day trial. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor. The cost will be $5479.10 for the hardware and $4,800.00 annually.

Jailer Barry Harmon discussed bidding for outdoor cameras. Magistrate Caywood made the motion to approve accepting bids for outdoor cameras. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor. There is $25,000.00 allocated in the Joint Jail Budget.

Jailer Barry Harmon discussed purchasing a meat slicer from the Jail savings account. A slicer would have cost $4,000.00 but, working through Kellwell the price will be $1,600.00. Magistrate Mayes made the motion to approve purchasing a meat slicer through Kellwell Food Provider. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Jailer Barry Harmon discussed purchasing three complete assembly door locks from the jail savings account. The price for three door locks will be $11,000.00. Magistrate Coffman made the motion to approve purchasing three door locks. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Jailer Barry Harmon stated that the Jail Policy and Procedure updates was approved by the Joint Jail Committee and will be brought to the Fiscal Court after the County Attorneys have examined the updates

The Court acknowledged the Fiscal Court 2018 Financial Statements.

Magistrate Caywood discussed the EMS Committee report. The Committee recommends promoting John Wesley to EMS Deputy Director. Sending Amanda Taylor to Paramedic School was discussed. A bay door repair was completed for $500.00. Magistrate Caywood made the motion to approve the EMS Committee report. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Magistrate Burke discussed the Insurance Committee report. The 2019 rates were discussed. Insurance is currently at 68% which is down from 71% last year. Insurance companies consider anything under 74% to be in the good category. Magistrate Burke made the motion to approve the Insurance Committee report. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Magistrate Hendricks discussed the Parks Committee report. The committee discussed the machines that damaged the grounds while putting in the lights. A priority item is a line marker for the ball fields. The Gator is now 20 years old and a new one is needed. The Parks Committee has narrowed down the applicants for Parks Director to four. Magistrate Hendricks made the motion to approve the Parks Committee report. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Caywood discussed the Sheriff Committee report. The committee discussed active shooter in the Courthouse and the training of the Courthouse employees. There was a drug bust of over 800 dosages of drugs. Deputy Jody Adams is out for hip issues. Magistrate Caywood made the motion to approve the Sheriff Committee report. Magistrate Sammons seconded the motion. The motion passed with all members voting in favor.

Magistrate Hendricks discussed China only accepting clean recycling and how this may impact Boyle County.

Magistrate Sammons reminded the Court to get their blood work done before November 1st.

Magistrate Caywood discussed the court needing to read the Rural Broadband article.

Magistrate Caywood discussed Kindred Morgan canceling the pipeline change. The battle was won against Kindred Morgan by working together.

County Treasurer Mary Conley reminded the Court to fill out the related party questionnaire.

County Treasurer Mary Conley requested a transfer from the General Fund to the Join Jail account in the amount of $65,000.00.

Magistrate Coffman made the motion to pay the bills, make the transfer, and adjourn. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Adjourn,

Phil Sammons
County Judge Executive Pro Tem