September 11, 2018 – Approved Fiscal Court Meeting Minutes

The regular meeting of the Boyle County Fiscal Court was held on the 11th day of September, 2018 at 10:00 a.m. Members present at the meeting were:

Patty Burke
John Caywood
Donnie Coffman
Jack Hendricks
Dickie Mayes
Phil Sammons
Judge Harold McKinney

Others present at the meeting were County Treasurer Mary Conley, County Clerk Trille Bottom, County Attorney Lynne Dean, Sheriff Derek Robbins, IT Director Bill Nichols, EMA Director Mike Wilder, Public Works Director Duane Campbell, Jailer Barry Harmon, Shannon Greene, Laurent Nash, Gary Chidester, Brian Wofford, Steve Hunter, Howard Hunt, Ruby Cline-Eaten, Steve Cline, Mike Rogers, Jonathon Wesley, John Albright, Allen Goggin, Jennifer Kirchner, Jamey Gay, Georgia de Araujo, Mary Beth Touchstone, Angela Allen, Steve Knight, Alan Turbyfill, Crystal McPherson, Debbie Hardin, Jeanette Rogers, Alethea Price, Sam Kindred, Kim Ragland, John Davis, Michael Hughes, Erin Meyer, Grace Meyer, Ben Nelson, and Roger Fox.

Judge McKinney called the meeting to order. Magistrate Sammons gave the invocation.

Grace Meyer, a student from Danville Christian Academy, led the Court in the Pledge of Allegiance. Judge McKinney made the motion to bestow the title of Honorary Magistrate upon Miss Meyer. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Magistrate Sammons made the motion to approve the Fiscal Court Minutes from the August 28th meeting. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Ben Nelson, with Economic Development Partnership (EDP), discussed the EDP board update. All EDP partners have a representative on the board. The plan overview is to work on six key result areas. There are things in the plan that will not get realized due to the estimated income short fall of $184,996.00. The EDP board has set up an Executive Committee, a Finance Committee, an Asset Development Committee, a Marketing Committee, and a Workforce Development Committee. Magistrate Caywood asked if EDP is beneficial to the community. Mr. Nelson stated that the board is reorganizing and getting back to focusing on the plan. The economy is the only thing that can be invested in that the County will get a return on. For the EDP to work everybody needs to come together and work towards a shared future.

Crystal McPherson discussed Family Services. Family Services assists with emergency financial assistance for electric, water, and housing. This past year 467 households and 112 individuals were helped, 30% were children and 24% were seniors. Family Services is looking towards UBER as being potential transportation services for clients.

Magistrate Caywood discussed the Personnel Committee Report update. The Personnel Committee recommends appointing Mike Rogers as EMS Director. The starting salary is $60,000.00 annually. Shannon Greene will set up interviews with two possible replacements for Solid Waste Director. Magistrate Caywood made the motion to approve the committee report. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor. Magistrate Caywood made the motion to approve appointing Mike Rogers as EMS Director. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

EMS Director Mike Rogers asked to advertise for one full time and two part time Paramedic positions, to request quotes and bids for a stretcher, and to accept bids on an ambulance. Magistrate Sammons made the motion to approve posting for the positions, requesting quotes and bids for the stretcher, and bids on an ambulance. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Sam Kindred, with the Boyle County Fire Department, reported Real Property tax rate of 10 cents per $100.00 assessed value.

Allen Goggin, with the Conservation District, reported Real Property tax rate of 01 cents per $100.00 assessed value.

Kim Ragland, with Extension Services, reported Real Property tax rate of 4.955 cents (this is the compensating rate), Personal tax rate of 13.1224 cents, and Motor Vehicle rate of 1.3 cents per $100.00 assessed value.

Jennifer Kirchner, with Convention and Visitors Bureau, discussed the Transient Room Tax. The tax is unchanged at 3%.

Georgia de Araujo, Boyle County Public Library Director, reported Real Property tax rate of 7.7 cents, Personal tax rate of 10.9 cents, and Motor Vehicle rate of 3.5 cents per $100.00 assessed value. The Library has a new exhibit, Science Play 2go, geared towards children exploring science.

Boyle County Treasurer Mary Conley discussed the Administrative Office of the Courts (AOC) non-recurring expense report. The report is to notify AOC of possible projects to the Courthouse in the next 24 months. Possible upcoming projects include exterior painting, first floor exterior storm doors, a heat curtain for the public entrance, and storm windows and ceiling fans for the Circuit Courtroom.

The Court heard the second reading of the Tax Incentive Ordinance presented by Judge McKinney for TransNav Technologies, Inc. Magistrate Sammons made the motion to approve the second reading of the ordinance. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor. The Ordinance will be filed in the Boyle County Clerk’s office.

Public Works Director Duane Campbell discussed the F550 dump truck bids. Only one bid was received and it was from Stuart Powell Ford for $73,039.00. The bid included a snow plow and salter. There is $100,000.00 budgeted for the dump truck. Magistrate Burke made the motion to approve the bid from Stuart Powell Ford. Magistrate Mayes seconded the motion. The motion carried with all members voting in favor.

Public Works Director Duane Campbell explained that the Discretionary Fund Resurfacing list and the Flex Fund Resurfacing list will have some duplicate roads. The State comes and evaluates the Discretionary Fund roads and can decide not to resurface them. If the State does not resurface the road the County can through the Flex Fund. The Flex Fund list includes: Gose Pike (0.931 mile), Winterhawk Road (0.546 mile), Gose Pike (1.0 mile), Webster Road (1.1 mile), Bonta Lane (0.9 mile), and Woodstock Drive (0.25 mile). The Discretionary Fund list includes: Gose Pike (0.931 mile), Winterhawk Road (0.546 mile), Cocanougher Lane (1.0 mile) Whites Lane (1.0 Mile), and Woodstock Drive (0.25 mile). Magistrate Sammons made the motion to approve the Flex Fund and the Discretionary Fund resurfacing lists. Magistrate Hendricks seconded the motion. The motion carried with all members voting in favor.

Public Works Director Duane Campbell reminded the Court that the State roads to be worked on this fall are, Highway 68 North of Perryville to County line, Highway 150 West of Perryville to County line, Chrisman Lane, and Scrubgrass Road.

Boyle County Treasurer Mary Conley discussed the 2017/2018 Treasurer’s Settlement. Magistrate Sammons made the motion to approve the Treasurer’s Settlement. Magistrate Coffman seconded the motion. The motion passed with all members voting in favor.

Boyle County Treasurer Mary Conley discussed the 2017/2018 GASB54 Statement. The GASB54 breaks down the unused funds and what part of those are restricted. The carryover of uncommitted funds is 2.956 million. The Court acknowledged the 2017/2018 GASB54 statement.

Magistrate Sammons made the motion to approve the allocation of $23,747.54 to Perryville Main Street from a former grant. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

The Court acknowledged receipt of the S&P Contingency Calculations. The County is in good standing with a 3A rating. Treasurer Mary Conley feels confident that if the need to issue bonds arises the County will show a positive prospectus.

The Court Acknowledged the 65/35 Calculation Statement.

Magistrate Caywood made the motion to approve declaring an emergency for ambulance repair. Magistrate Hendricks seconded the motion. The motion passed with all members voting in favor.

Magistrate Sammons informed the Court that he is running for the 2nd Vice President for KACO.

Magistrate Caywood reminded the Court that the EMS report is in the Magistrates packets.

Judge McKinney suggested meeting for a non-voting workshop on Constitution Square.

Judge McKinney stated that the bill to Linda Ain, for $1,063.40, is for legal services on broadband expansion.

Magistrate Coffman made the motion to pay the bills and adjourn in the memory of those who lost their lives on 9/11. Magistrate Mayes seconded the motion. The motion passed with all members voting in favor.

Adjourn,

Harold W. McKinney
County Judge Executive