Fiscal Court Approved Minutes – February 11, 2020

The regular meeting of the Boyle County Fiscal Court was held on the 11th day of February, 2020 at
9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were, Fiscal Court Clerk Anne Nagy, Kathryn Lewis, County Attorney Chris Herron, County Treasurer-Mary Conley, Sheriff Derek Robbins, Planning and Zoning Director Steve Hunter, Co-Treasurer-Laurent Nash, Louise Allen, Director of Public Works Duane Campbell, Ben Guerrant, John Bell, Brittney Adams, Jennifer Kirchner, Jody Lassiter, Marty Gibson, Jailer Brian Wofford, EMA Director Mike Wilder, EMS Director Mike Rogers and Ben Kleppinger with the Advocate Messenger.

Judge Hunt called the meeting to order and Magistrate Tom Ellis gave the invocation.

Kathryn Lewis, student from Danville Montessori, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate upon Ms. Lewis was made by Judge Hunt, seconded by Magistrate Ellis. All members voted in favor.

Judge Hunt presented the minutes from the January 28, 2020, Fiscal Court meeting for consideration. A motion to approve the January 28, 2020, minutes was made by Magistrate Gay, seconded by Magistrate Short. All members voted in favor.

Assistant County Treasurer Laurent Nash presented the Payroll totaling $300,263.46 and the Standing Orders totaling $10,079.62 and Bills totaling $2,884,541.52. Total bills $3,194,884.60. Motion by Magistrate Gay to approve expenditures. Seconded by Magistrate Short. There was no discussion. The motion passed with all member voting in favor.

Budget Transfers: County Treasurer Mary Conley stated she had circulated documentation related to transfers. The Tax Administrator’s office incurred expenses related to publications not budgeted for the revised tax rate. Money was transferred from reserves to cover that as well as road signage throughout the county. Motion to approve budget transfers by Magistrate Gay, seconded by Magistrate Short, no discussion. Motion passed unanimously.

Cash Transfers: Joint Jail Committee approved transfer from General Fund to the Joint Jail Fund $127,750 and from the General Fund to EMS $100,000 and. A motion to approve this transfer was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The motion passed with all members voting in favor.

Consent Calendar:

Economic Development Partnership, Jody Lassiter. Provided the Court with a current contiguous county dashboard of data related to economic development. Josh Gooch updates these Federal or State data points. Discussion of dashboard included the average earnings of Boyle County and surrounding counties. Strategic Plan also provided by Mr. Lassiter to the Court. Develop Danville Marketing Program: focus on our area businesses by hopefully, inviting them to the June 6, 2020, Great American Brass Band Festival and combine with industrial tours. Develops local expansion of existing employers. Magistrate Ellis suggested reaching out to Centre graduates for the GABBF with the retirement of Centre College’s Dr. Roush. In December the Asset Development Task Force presented recommendation of acquisition of future industrial land. The infrastructure of roads, utilities takes time. We need to begin now to put together a second phase task force to identify site selection. We may need a shared approach with neighboring counties. Magistrate Ellis cautioned expansion of land acquisition with existing land underdeveloped. Perhaps emphasize small business growth. Mr. Lassiter expressed concern that we must have product to serve industries. The industrial jobs, and the healthcare sector, are a smaller proportion of our sector but provide higher wages. Magistrate Cullen noted Junction City and western Boyle County have opportunities for economic growth but may be at a disadvantage due to water/sewer costs. Mr. Lassiter stated generating more water users will reduce costs overall. Magistrate Ellis expressed concern that some tax breaks provided for industrial development would be the taxpayer’s burden. Mr. Lassiter noted removing incentives would lessen our competiveness and not all incentives that are awarded are utilized. Magistrate Gay, who served on the EDP Task Force, recommended education of elected officials and the community on the importance of these endeavors. There are important strategic decisions we will need to make. Magistrate Caywood asked about the current workforce job availability. Mr. Lassiter shared jobs are available but the job market is tight, employers are seeking applicants.

Danville-Boyle County Senior Citizens – Ben Guerrant: Year to date numbers for the services provided in our center: 3,562 attendance, currently 22 daily on our roles in the county. Our Adult Daycare Program assists families with special needs adults by providing a safe environment and an opportunity for the family members to continue with their daily needs. The Adult Daycare provides a range of activities, breakfast, lunch and snacks. Senior programming provides ride service for seniors for their daily living, grocery, doctor, pharmacy. This year 9,725 rides are projected with total service engagements of 37,678. The Home delivered meal program is expected to serve 12,500 meals this year. Providing a hot meal to everyone in the county regardless of location. Meal service will move in-house when the current catering contract expires. We expect to deliver a better product at a cost savings. The savings will allow for 21 individual to have five meals a week for a year.

County Road Aid Cooperative Program Agreement from Commonwealth of Kentucky Transportation Department. Judge Hunt divided the document from the Transportation Department: Entertain a motion on pages 1 through 8. Motion made by Magistrate Ellis, seconded by Magistrate Caywood to accept county road aid agreement. No discussion. All Magistrate voted in favor of approving agreement. Judge Hunt is authorized to sign for the Fiscal Court. The Resolution to Execute the Agreement. Motion to approve by Magistrate Gay, seconded by Magistrate Short. No discussion. Motion passed unanimously by show of hands.

Update from County Attorney regarding Acceptance of County Roads: County Attorney Chris Herron has researched this but continues to receive additional information from City Attorney Stephen Dexter. Mr. Herron will have an opinion next Fiscal Court meeting February 25.

Second Reading Ordinance 920.21 – Amendment to Joint Zoning: Steve Hunter, Planning & Zoning. Motion by Magistrate Gay to approve Ordinance, seconded by Magistrate Cullen. No discussion. All magistrates voted in favor.

Consider Compensatory Time Agreement: Motion by Magistrate Gay, seconded by Magistrate Short. No discussion. Motion carried unanimously.

Consider Inmate Fund Deposits 50%/25%: Jailer Brian Wofford described family members deposit funds in an inmate’s canteen account 50% is collected by the jail and 50% is deposited on account for the inmate. Jailer described area county processes. Jailer asked if the Fiscal Court would consider lowering the County fee to 25%. The Jail Committee recommends this change. Jailer Wofford stated the funds are likely to remain in house as the inmate is likely to spend the additional 25% in the Canteen. Motion made by Magistrate Ellis to approve reduction, seconded by Magistrate Gay. County Treasurer Mary Conley cautioned that this is a line item in the existing budget. Considering this during the budget cycle reduction would impact the General Fund. This is in Ordinance form for the percentage. County Attorney Herron agreed to provide this Ordinance. Jailer requested postpone decision to be effective with new fiscal year July 1. A portion of the 24 hour medical care may be paid with Canteen proceeds. Restatement of motion: Motion to accept the reduction from 50% to 25% effective July 1 made by Magistrate Ellis, seconded by Magistrate Gay. All magistrates voted in favor.

EMS Financial Report: Mike Rogers, Director. Financial report provided for information only. Judge Hunt acknowledged receipt of report.

Request Approval for Bids for two Sheriff Vehicles: Sheriff Derek Robbins provided an inventory of vehicles. Requesting approval to request bids on two vehicles that were included in the budget. A sudden loss of three vehicles resulting in this request. Judge inquired if any vehicles will be removed from inventory. 2010 Charger will be placed in surplus. Treasurer Mary Conley reminded the Court that each Sheriff’s vehicle is maintained by the Court, fuel and regular maintenance. Magistrate Caywood stated the Sheriff’s Committee approved the request for bids. Ms. Conley asked if other vehicles would be removed to offset the cost of two new vehicles. Sheriff Robbins suggested it is likely three vehicles need to be moved to surplus. Motion to approve bid for two vehicles made by Magistrate Gay, seconded by Magistrate Ellis. Bid includes emergency package. No further discussion. Magistrate Sammons voted no. Remaining five magistrates voted in favor, motion passes by majority vote.

Birthplace of Kentucky Committee: Judge Hunt explained the voting process for the seven member Birthplace of Kentucky Committee. Each (6) Magistrate and the Judge was provided with a list of all nominees. Each was to vote, by secret ballot, for seven. The voting sheets were tallied by County Attorney staff. In no particular order the top seven are: James Hunn, Carolyn Crabtree, Julie Wagner, Kurt Holman, Steve Knight, Tim Montgomery and Ben Miles. There were about 25-26 names suggested. It is wonderful to see such interest in this committee and Constitution Square. With the Court’s indulgence, the Judge will notify these seven selectees. Magistrate Gay suggested each member receive information related to the easements, documentation associated with the agreement between the county and the state along with the vision and mission of the committee. The Court invited the seven selectees to appear for the February 25 Fiscal Court meeting.

Request for Approval for Airport Board Nominations: Judge Hunt stated the intention to increase the Board from six to ten. 85%-90% of the runway exists in Lincoln County therefore would like to include residents of Lincoln County on the Board. Judge Hunt nominated Glenn Ball a local aviation enthusiast with a great deal of aviation managerial experience and Shay Pendygraft an aviation employee of First Southern in Stanford. Each term is for three years, with approval, the effective date would be today, February 11, 2020, expiring February 10, 2023. Motion to approve nominations made by Magistrate Gay, seconded by Magistrate Short. No discussion. Voted unanimously in favor.

Joint Jail Update: Jailer Wofford. Last week we had presentations from Quality Correctional Health Care, Dr. Johnny Bates and Magdalena Simpson for inmate healthcare services. Current contract expires in June. The proposal is provided to each count member. The current provider utilizes LPNs, the proposed group offers RNs on shifts because many services requiring personnel and transportation could be provided in-house by RNs. We have time and will be looking at numbers with the County Treasurer. The other contract is the JailCore contract, everyone has a copy. Jailer Wofford is requesting renewal of two years with JailCore. JailCore is a device like an iPhone used to track meals, services, scan cells. Motion by Magistrate Ellis to move forward with JailCore contract with no change in the pricing, seconded by Magistrate Caywood. Jailer Wofford reminded that this contract is paid with Canteen funds, no budget impact. Magistrate Ellis commented that this service is akin to an insurance policy for the county as it keeps a complete record of counts and services. Judge Hunt stated Jailer Wofford has been forward thinking in adapting and utilizing this technology. Magistrate Cullen asked about Mercer County numbers, Jailer stated percentage has increased but Fiscal Court sets that annually. This will be reconsidered in July. Jailer Wofford suggested new fiscal year we consider a customer relationship with a charge per day per inmate. No further discussion to motion. All Magistrates voted in favor.

CVB – Jennifer Kirchner: General trends and current events for the Bourbon Trail. Wilderness Trail Distillery No. 18 on the trail. Making bourbon the story everywhere you go. We are also part of the Lebanon Road Trail. The goal would be for a visitor to begin downtown, bike, walk or drive to the Still and out to Wilderness Trail Distillery. Financials are also in your packet. Ms. Kirchner provided cookie samples from Bluegrass and Buttercream with Wilderness Trail logo. Judge Hunt hopes that Perryville Battlefield and Birthplace of Kentucky will be included. The battlefield was featured in our advertisement in the Kentucky Vacation Guide. Magistrate Caywood noted that the Bourbon Trail is a great opportunity for us. Ms. Kirchner indicated iPads will be made available at the airport as an interactive opportunity for visitors. CVB has been meeting with John Bell, Parks and Recreation. Guests and residents often are unaware of the opportunities for recreation and tourism. Magistrate Cullen commended Jamee, in your office, is doing wonderful things with aviation with our schools. Magistrate Sammons asked about the status of a restaurant tax. Ms. Kirchner is monitoring the situation it is a complicated issue. Ms. Kirchner will be in Frankfort Thursday for HB319 for funding for the Battlefield. Magistrates expressed appreciation of the minutes from CVB. Magistrate Cullen mentioned that the State is pushing “Music, Music, Music” this year. Judge Hunt reminded the Court that Ashley Gorley from Boyle County has penned 42 number one chart hits. Magistrate Ellis added the Speers Gospel Family singers are from this area.

Consider Approval of Public Works Requests for Bids: Duane Campbell, Director of Public Works. Request to advertise for Bids Stone and Asphalt Bids also Flowers for Constitution Square. This is an annual bid process. Magistrate Sammons made motion to approve advertisement for stone bids, seconded by Magistrate Caywood. No discussion. Motion carried unanimously. Motion to approve advertisement for asphalt bid made by Magistrate Short, seconded by Magistrate Cullen, no discussion. Motion passed unanimously. Third item, flower proposals for Constitution Square. Three proposals before you, Boyle County FFA (BCHS), Cottage Interiors which did flowers last year and McAfee (two page quote). Both McAfee and Cottage Interiors have done the flowers in the past. The FFA took a bit of time organizing volunteers to maintain the flowers on the quote. FFA has not provided the flowers before. Magistrate Sammons made motion to go with Cottage Interiors because of previous good experience. Magistrate Cullen asked if the FFA quote included upkeep as it is approximately half price of the other two bids. Magistrate Ellis discussed his experiences with FFA young people and his hopes we would consider them. Magistrate Caywood seconded acceptance of Cottage Interior proposal. Full disclosure Magistrate Caywood stated Ms. Hamner, Cottage Interiors, is his friend. Treasurer Conley stated funds are available in this fiscal year $4,100. The balance would be budgeted in July. The bid this year is slightly higher because plantings had to be removed which requires more flowers for fill. Ms. Kirchner offered that, in the past, 4H provided flowers but Public Works maintained them. Motion on the floor to accept Cottage Interior quote it has been seconded. Magistrate Sammons promoted Cottage Interiors because we have seen their work in the past and been very pleased. Magistrate Caywood added the work was excellent. Voted by hand: Magistrates Caywood, Sammons, Gay in favor. Magistrates Cullen, Ellis, Short voted nay. Judge Hunt cast deciding vote nay, adoption of Cottage Interior proposal denied. Motion to accept FFA bid made by Magistrate Ellis, seconded by Magistrate Cullen. No further discussion. Magistrates Ellis, Cullen, Short and Judge Hunt vote in favor of FFA bid. Magistrates Caywood, Sammons, Gay voted no. FFA proposal adopted by majority vote.

Elected Officials Allowable Annual Compensation: Motion to accept made by Magistrate Gay, seconded by Magistrate Cullen. No discussion. Magistrates unanimously in favor.

Incentive Payments for Completion of Training: Magistrates Caywood, Cullen, Sammons & Hunt: Magistrate Gay made motion to make this payment, seconded Magistrate Short. All Magistrates voted in favor.

December 2019 Quarterly Reports: County Treasurer Mary Conley. This is just to advise these reports have been submitted. Acknowledged receipt. Energy Efficiency Bond Quarterly Report and Constitution Square Endowment (Agency and Friends of Constitution Square) reports are also provided. Funds are available in December. No decisions were made in December but the window of opportunity has not closed. One draw is allowed prior December 31, 2020. Agency Fund is for the Fiscal Court for those agencies make donation without tax deduction. If want to receive a tax credit and tax deduction, you must apply for the tax credit. Seed money is required of $25,000 before a draw can be made. Magistrate Gay asked to be educated on how these endowments operate and how we can keep the Constitution Square going in perpetuity. As we go into the budget it would be helpful to have strategic planning.

NEW BUSINESS

Magistrate Gay: Request to have Dani Rodgers from the Census Bureau on the February 25 Agenda. Also, Angela Allen has done excellent work with the Facebook page for the Census, please like the page and she is shooting videos for the Facebook page on the importance of the Census. The Census is the most consequential thing this year because it lasts ten years.

Magistrate Short: Pulse of the People at the Junction City Community Center 6pm February 25. Also, Conservation District high school awards 6pm at the Showroom February 18th. Extension Service is under construction.

Magistrate Cullen: Kemper Road tractor trailer traffic. This road cannot handle vehicles of this size. The Sheriff can enforce “no tractor trailers” if a sign is posted. Duane Campbell will design sign and post. Motion by Magistrate Cullen to post tractor trailers prohibited signs, seconded by Magistrate Sammons. Passed unanimously. Magistrate Cullen thanked Magistrate Ellis for the suggestion on the voting process for the Birthplace of Kentucky.

Magistrate Caywood – no new business

Magistrate Ellis: Cal Ripkin League (former Babe Ruth League) has been established thanks to John Bell in Parks and Recreation. Regarding our vote on the Second Amendment, there has been a deep misunderstanding and misinterpretation about this since we voted two weeks ago. Dozens of people have commended us for our vote. The specific issue is the Sheriff was quoted by many people and, including, Kentucky United as being anti-Second Amendment. This is grossly incorrect. We passed our Resolution on our first possible agenda January 14th, already 28 other counties had passed similar Resolutions. As of this morning, 107 total counties has passed similar resolutions. We protected our taxpayer dollars from ludicrous litigation by passing this Resolution.

Magistrate Sammons: no new business

Judge Hunt: County Treasurer Mary Conley has been in conversation with the McDowell House. We are looking for somewhere people may register to use Constitution Square. McDowell House pays $125 per month rent in the Gift Shop. Magistrate Gay said the Finance Committee recommended booking reservations for Constitution Square be provided in lieu of monthly rent. Magistrate Sammons made a motion to accept booking services at Constitution Square by McDowell House in lieu of $125 monthly rent, seconded by Magistrate Gay. Ms. Conley noted McDowell House is closed in January and February but little rental traffic in those months. Magistrate Ellis noted we were recently informed rentals had dropped to 10%. He does not see the limited traffic justifying the exchange of $125.00, this is a want not a need. It seems the staff could already handle this responsibility. I would be a very strong nay. Judge Hunt indicated McDowell House was enthusiastic about the arrangement. Ms. Conley added they were excited to take it on bookings and are open half day on Saturday which is convenient for the public. They would not be showing where tents go etc. Magistrate Caywood asked how this would be marketed – primarily would be on boyleky.com and CVB websites. Magistrate Ellis, we just imposed a payroll tax on folks and now we are thinking of giving up funds. Magistrate Gay stated this was a nominal service and way to help McDowell House. Motion already on the floor. All in favor raise right hand: Magistrate Gay, Short, Caywood and Sammons voted in favor, Magistrate Cullen and Ellis vote no. Motion passes.

Steve Hunter, Planning and Zoning: Big yellow signs are going up today. Please direct callers to me. A zoning change on the by-pass by Temple Baptist Church. Also one on 34 and Lexington Road. This will eventually come out to Fiscal Court to approve. Planning and Zoning phone is on the signs. Refer callers to Steve. Lots of letters going out as well related to zone changes. Eleven cases filed, most in the city.

Meeting adjourned.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive