Fiscal Court Approved Minutes – July 23, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 23rd day of July, 2019 at 10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Fiscal Court Clerk Jeanine Sanders, County Clerk Trille Bottom, Sheriff Derek Robbins, Solid Waste Coordinator Angela Muncy, EMS Director Mike Rogers, IT Director Bill Nichols, Chad Holderman, EMA Director Mike Wilder, County Engineer Duane Campbell, Jill Montgomery, Brycen Montgomery, Jace Montgomery, Steve Knight, Kimberly Hagan, Adam Grigsby, Brenda Mitchell, Ruby Cline-Eaton, Anna Duncan, Jody Lassiter, George Leamon, Mark Morgan, Robin Curry, Lisa Stamm, Jeff Stanks, Kathi Williams, John Bell, Jennifer Kirchner, Josh Gooch, Dustin Duvall, Martin Smith, Shane Baker, Zach Lawrence, Valery McMann, Steve Hunter, and Ben Kleppinger with the Advocate Messenger.

Judge Hunt called the meeting to order and Magistrate Sammons gave the invocation.

Brycen Montgomery, a student at Junction City Elementary, led the Court in the Pledge of Allegiance. Judge Hunt made a motion to bestow the title of Honorary Magistrate upon Mr. Montgomery, seconded by Magistrate Short. All members voted in favor.

The minutes from the July 9, 2019 meeting were presented by Judge Hunt. Magistrate Caywood requested a change on the second page from “continued support” to “effect.” Magistrate Sammons made a motion to approve the minutes from the July 9, 2019 with the word change, seconded by Magistrate Gay. All Court members voted in favor.

Finance Officer, Jacob Pankey, presented the Bills to the Court. Mr. Pankey explained the increased amount is due to the KACo liability, Ethics, and Workers Compension insurance premiums. Magistrate Sammons questioned the increased amount for the Independence Day fireworks show. Magistrate Cullen suggested the fireworks be moved away from the Animal Shelter. A motion to approve payment of the bills was made by Magistrate Short, seconded by Magistrate Caywood. The motion carried by unanimous vote.

Treasurer Conley presented the Budget Transfers. A motion to move approximately $1,600.00 to cover the Independence Day Fireworks and the Fireworks liability insurance from Reserve into the General Fund was made by Magistrate Gay, seconded by Magistrate Cullen. The motion passed by unanimous vote.

Treasurer Conley presented two Cash Transfers from the General Fund. Magistrate Short made a motion to approve the transfer of $150,000 to the EMS Fund and $182,500 to the Joint Jail Fund, seconded by Magistrate Gay. All members voted in favor.

EDP President Jody Lassiter presented the Community Development Block Grant for the International Farmaceutical Extracts Project and introduced the CEO, Martin Smith. After a presentation by Mr. Smith, Magistrate Ellis made a motion for adoption of a Resolution to amend the 2019-2020 Budget to include the CDB Grant with the BGADD as the certified administrator who will apply for the Grant, as well as to amend the Standing Orders to include a CBD payment within 5 days of receipt of the statement, seconded by Magistrate Gay. Magistrate Caywood expressed his gratitude to Mr. Smith for his efforts to help the veterans. All members voted in favor.

Jarod Thomas gave an update on the Shepherds House and the upcoming Run For Recovery event at Keeneland.

IT Director, Bill Nichols, presented the first draft of the Personal Information Security Policy regarding a potential data breech as required by KRS. Judge Hunt informed the Court that Jon Sharp from KACo will work with Mr. Nichols to assess the security of the internet at the Courthouse. The Policy will be reviewed by the Court and will be discussed at the August 13, 2019 meeting.

Sheriff Derek Robbins presented his Quarterly Report. A motion to accept the Sheriff Quarterly Report was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

County Clerk Trille Bottom presented her Second Quarterly Report for acknowledgement. A motion to accept the Second Quarterly Report was made by Magistrate Gay, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

County Attorney Chris Herron presented a rough draft of the Amendment to the County Road Ordinance for review. County Engineer Duane Campbell informed the Court that it has been 14 years since the ordinance went into effect but, not all county roads have speed limits posted. Mr. Herron will add White’s Road and Hayes-May and remove Cream Ridge Road from the Amendment. A motion to approve the first reading of the County Road Speed Limit Ordinance Amendment with the addition of White’s Road and Hayes-May, and removal of Cream Ridge Road was made by Magistrate Cullen, seconded by Magistrate Ellis. All members voted in favor.

County Engineer, Duane Campbell, presented quotes for the Veterans Park access road. Magistrate Sammons made a motion to accept the $6.615 quote from the Allen Company for 3 inch stone and 2 inch asphalt paving using $2,000 in donations and 1/3 of the balance payment from the City of Danville, seconded by Magistrate Cullen. The motion passed by unanimous vote.

After explanation from Engineer Campbell regarding the hydraulic pump on the long arm mower, Magistrate Ellis made a motion to purchase from the factory a hydraulic pump for $4,486.86 and couplings for $390.68, seconded by Magistrate Sammons. All members voted in favor. Public Works will install the pump as soon as it arrives.

Treasurer Mary Conley presented four Medical Insurance Broker proposals for review by the Court. Magistrate Gay, chairman of the Insurance Committee, gave a report regarding the selection process. Upon the recommendation of the Insurance Committee, Magistrate Gay made a motion to accept the contract from Sherrill Morgan, seconded by Magistrate Cullen. After extension discussion, the Court proceeded with a hand vote. Magistrates Caywood, Cullen, and Gay as well as Judge Hunt voted to accept the Sherrill Morgan contract. Magistrates Ellis, Sammons, and Short voted against. The motion passed by unanimous vote. President Mark Morgan, Staff Attorney Lisa Stamm, and Account Manager Rob McCurry with Sherrill Morgan were introduced.

Magistrate Caywood requested a letter of appreciation be sent to Valery McMann at Farmers National Bank.

Mike Rogers, EMS Director, presented the revised AMB HIPAA billing agreement. A motion to accept the AMB HIPAA billing agreement was made by Magistrate Gay, seconded by Magistrate Ellis. Magistrate Ellis requested several wording changes to the document. Magistrate Gay amended his motion to accept the billing agreement with wording revisions recommended by the Court to be made by County Attorney Chris Herron, seconded by Magistrate Ellis. All members voted in favor.

Director Rogers presented Mutual Aid agreements from Jessamine and Lincoln Counties. A motion to accept the Mutual Aid agreements from Jessamine and Lincoln Counties was made by Magistrate Sammons, seconded by Magistrate Caywood. There was no discussion. The motion passed by unanimous vote.

Director Rogers asked the Court to consider four part-time EMT hires: Kimberly Haggin, Adam Grigsby, James Crawford, and Heather Craddock, as well as paramedic A. G. Loflin. A motion to approve the four part-time EMT hires and a part-time paramedic was made by Magistrate Sammons, seconded by Magistrate Short. The pay rate for EMT part time is $12/hour, effective today. The pay rate for paramedic is $15/hour, effective today. The motion passed by unanimous vote.

Director Rogers requested permission to purchase a Stair Chair from budgeted funds. A motion to approve the $2,800.00 purchase from Stryker of a Stair Chair as required by the State in order to pass inspection was made by Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor.

Director Mike Rogers informed the Court that Morgan Horn will move from full-time to part-time in order to return to school. Director Rogers requested permission to post a full-time Paramedic Position.
A motion to post a full-time Paramedic position was made by Magistrate Caywood, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Director Rogers expressed his gratitude to the Judge for his visits to all shifts at EMS, and the Court for their support. Mr. Rogers reported the new billing agency has submitted superior work on behalf of the County.

The Court recessed at 11:50 a.m.

The Fiscal Court returned at 12:12 p.m.

Chad Holderman, Chief Deputy at the Boyle County Detention Center, presented a brief report regarding the Re-Entry Program Director that was approved at the Joint Jail meeting. A motion to accept James Hunn as the $25,000/per year Re-Entry Program Director, to be paid from the Canteen Fund, was made by Magistrate Sammons, seconded by Magistrate Ellis. County Attorney Herron will prepare a contract.

County Attorney Chris Herron informed the Court that an advertisement must be posted to solicit proposals for the Qualified Mental Health Provider because the amount is over $30,000.00. A motion giving the Jailer permission to advertise for a Qualified Mental Health Professional and Case Manager was made by Magistrate Short, seconded by Magistrate Gay. The motion passed by unanimous vote.

Chief Deputy Holderman reported there are broken cameras at the jail, as well as a need for a VTR. A motion to purchase cameras up to $20,000.00 was made by Magistrate Ellis, seconded by Magistrate Sammons. Additional cameras with audio will be purchased with canteen funds. All members voted in favor.

Mr. Holderman requested permission to purchase a Food Cart, using a $3,000.00 grant from Kellwell and $17,669.00 from the Canteen account. County Attorney Herron informed the Court that Jones Zylon is the sole source for this product. A motion to purchase the Food Cart from Jones Zylon was made by Magistrate Gay, seconded by Magistrate Short. The motion passed by unanimous vote.

The revised GTL contract regarding telecommunications for the jail inmates was presented by Chief Deputy Chad Holderman. Mr. Holderman reported a significant increase in revenue from telecommunications, as well as a $25,000.00 Tech Grant to be used to purchase new computers. A motion acknowledging acceptance of the updated GTL contract was made by Magistrate Short, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Treasurer Mary Conley presented the Joint Jail update. Interviews with DLZ and Brandstetter Carroll will be conducted on August 9, 2019 at the Joint Jail meeting in Mercer County. A motion to accept the RFQ as updated reflecting the deficiencies in submissions and with the records of no litigation in the past five years was made by Magistrate Sammons, seconded by Magistrate Ellis. There was no discussion. The motion carried by unanimous vote.

Judge Hunt asked the Court to consider the payment of the second 50 cent per hour raise for the jail staff, which does not include the Jailer or Deputy Jailer or part-time employees. A motion to increase payroll for the full-time jail staff, excluding the Jailer and Deputy Jailer and part-time employees, was made by Magistrate Cullen, seconded by Magistrate Short. There was no discussion. The pay increase will be implemented and effective on the next payroll.

Mr. Holderman gave an update on the inmate work program under the direction of Fred Edwards. He asked the magistrates to submit requests for projects. Mr. Holderman informed the Court that tours are available to the public by calling him at the Jail or by calling Magistrate Gay.

Treasurer Conley reminded the Court to review the CJCC information that was sent to them in their Fiscal Court packets.

Chief Deputy Chad Holderman asked the Court to consider the purchase of a new Jail vehicle to transport inmates to the courthouse and to other prisons. Judge Hunt requested specifications for the vehicle be presented to the Court at the August 13, 2019 meeting.

Judge Hunt presented an Executive Order for a Census Complete County Committee for Boyle County and requested the Court submit names of local citizens to be selected as members of the Committee. A motion allowing the Judge to sign the Executive Order to establish a Census Complete Count Committee was made by Magistrate Gay, seconded by Magistrate Short. Magistrate Ellis submitted corrections on the Order. All voted in favor.

Treasurer Conley presented the June 2019 Fiscal Court Financial Statements which were reconciled to the bank account. Ms. Conley reports the net profit taxes have increased to $816,700. A motion to accept the Financial Statements as presented was made by Magistrate Sammons, seconded by Magistrate Caywood. Magistrate Gay declared the Finance Committee reviewed the statements at their meeting on July 10, 2019. The motion passed by unanimous vote.

Judge Hunt presented the Department of Local Government training incentives. A motion to approve the payment of the training incentives for Magistrates Cullen, Ellis, and Short and Judge Hunt was made by Magistrate Gay, seconded by Magistrate Sammons. All members voted in favor.

Judge Hunt presented the Compensatory Agreement for consideration. A motion to approve the Compensatory Agreement for recycling employee Raymond Earl Reed was made by Magistrate Sammons, seconded by Magistrate Ellis. All members voted in favor.

Judge Hunt asked the Court for permission to bid for janitorial services and light maintenance at the courthouse and Constitution Square. A motion giving permission to advertise for bid for janitorial services and light maintenance at the courthouse and Constitution Square, with inside and outside window washing twice yearly, was made by Magistrate Sammons, seconded by Magistrate Gay. The motion passed by unanimous vote.

Chief Deputy Chad Holderman requested clarification for the repair of the Jail dryer. The Court instructed Mr. Holderman because the amount is under $3,000.00, a motion is not necessary.

In Other
Magistrate Gay reported for Solid Waste Supervisor Angela Muncy that the Forkland compactor is fixed. Magistrate Caywood reminded the Court that the 2019-2020 Budget is a guide and to be open minded regarding unanticipated projects. Magistrate Ellis encouraged the Court to communicate with the Fiscal Court EDP representatives David Maynard and David Williams. Mr. Ellis informed the Court there will be a Pulse of the People in Perryville on July 30, 2019 and the NAACP banquet will be July 27, 2019. Magistrate Sammons presented a letter from the Presbyterian Church regarding funding to remove the statue honoring the Boyle County soldiers who fought in the Civil War.

In Standing Committee Reports
Magistrate Gay gave the Finance and Insurance Committee report from July 10, 2019. The committee agreed the Aircraft tax listed at 6.9%/$100 was incorrect. The Committee recommended a notice be sent by the County Clerk with the correct 8.78%/$100 to the owners of twelve commercial aircraft for a total of approximately $2,400 due in taxes. Magistrate Gay made a motion to approve the Finance Committee report, seconded by Magistrate Cullen. There was no further discussion. All voted in favor.

Magistrate Caywood presented the EMS Committee report from the July 9, 2019 meeting. A motion to accept the July 9, 2019 EMS Committee report was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

In New Business
Judge Hunt presented Property Tax revenue information and asked the magistrates to study the timeline process.

With no further business, Magistrate Sammons made a motion to adjourn the meeting, seconded by Magistrate Caywood. All members voted in favor. The meeting adjourned at 1:13 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive