Fiscal Court Approved Minutes – June 11, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 11th day of June, 2019 at
10:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Jamey Gay
Judge Howard Hunt
Phil Sammons

Others present at the meeting were County Treasurer Mary Conley, County Attorney Chris Herron, Sheriff Derek Robbins, Fiscal Court Clerk Jeanine Sanders, County Engineer Duane Campbell, Jordan Bates, Haley Bates, Solid Waste Coordinator Angela Muncy, EMS Director Mike Rogers, EMA Director Mike Wilder, IT Director Bill Nichols , John Nelson, Mary Jane Nelson, Georgia de Araujo, David Maynard, John Davis, David Williams, Marty Gibson, Dustin Duvall, Mary Beth Touchstone, Shane White, Jennifer Kirchner, John Albright, Josh Gooch, Rick Serres, Joni House, Jeff Jewel, Katy Neyhouse, Britney Adams, Nicole Sparks, Monica Sumner, Julie McAllister, Randy Graham, John Bell, Steve Hunter, and Ben Kleppinger with the Advocate Messenger. Magistrates Ellis and Short were absent.

Judge Hunt called the meeting to order and Magistrate Cullen gave the invocation.

Jordan Bates, candidate to the U.S. Military Academy at West Point, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate upon Mr. Bates was made by Magistrate Sammons, seconded by Magistrate Caywood. All members voted in favor.

A motion to approve the minutes from the May 24, 2019 meeting was made by Magistrate Sammons, seconded by Magistrate Gay. All members voted in favor.

Finance Officer, Jacob Pankey, presented the Standing Orders to the Court. A motion to accept the Standing Orders as presented was made by Magistrate Gay, seconded by Magistrate Caywood. The vote to accept the minutes as presented was unanimous.

Treasurer Conley reported two Cash Transfers: $36,157.00 from the General Fund into the EMS Fund and $164,250.00 from the General Fund into the Joint Jail Fund. Magistrate Caywood made a motion to approve the Cash Transfers, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Magistrate Caywood introduced the County EDP representatives David Maynard and David Williams. Mr. Williams requested a list of specifics of what is required to fund the $30,000 contingency. Magistrate Cullen requested a meeting with EDP to discuss measurements and goals. A motion to reappoint David Maynard as a County representative to EDP with the term to expire on June 30, 2022 was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Joni House presented an update on the Perryville Battlefield. Ms. House reported the battlefield area is 90 percent complete and expects the next Civil War reenactment to occur in 2021.

Georgia de Araujo, Director of the Boyle County Public Library, presented two requests for County representatives to the Boyle County Public Library Board of Trustees. A motion to approve the reappointment of Amy Meaux to a second term to expire on June 30, 2023 and to appoint Mary Jane Nelson to complete the term for Alethea Price which will expire on June 30, 2022 was made by Magistrate Sammons, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Judge Hunt presented 2019 Leadership Boyle County Citation certificates to Brittney Adams, Jeff Jewel, Julie McAllister, and Nicole Sparks.

Judge Hunt presented the updated Meggitt Aircraft Braking Systems Incentive Ordinance. A motion to accept the Meggitt Aircraft Braking Systems Incentive Ordinance was made by Magistrate Gay, seconded by Magistrate Cullen. County Attorney Chris Herron has reviewed and approved the Ordinance. Treasurer Conley informed the Court that her office coordinates the Ordinance record keeping for the County and the City of Danville. The motion passed by unanimous vote.

Shane White, Treasurer of the Convention and Visitors Bureau Board, submitted the March and April 2019 meetings minutes to the Court, as well as the 2018 Audited Financial Statements. A motion to appoint Alex McCrosky as the County restaurant representative to the CVB Board to replace Jerry Houck, the term to run from June 1, 2019 until June 30, 2022, was made by Magistrate Gay, seconded by Magistrate Caywood. The motion passed by unanimous vote.

Judge Hunt presented the Reappointment Order for the Solid Waste Coordinator. A motion to approve the reappointment of Angela Muncy as the Solid Waste Coordinator at a biweekly salary of $2,222.48 beginning on July 1, 2019 for a four-year term was made by Magistrate Gay, seconded by Magistrate Cullen. All members voted in favor.

Ms. Muncy, Solid Waste Coordinator, presented the $17,320.00 Household Hazardous Waste Grant Agreement for signature approval. A motion to authorize Judge Hunt to sign the Household Hazardous Waste Grant was made by Magistrate Gay, seconded by Magistrate Caywood. The motion passed by unanimous vote.

Ms. Muncy presented the $176,892.45 Recycling Grant for signature approval. A motion to authorize signature of the Recycling Grant was made by Magistrate Gay, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Ms. Muncy requested permission to bid the sorting line and the paper grinder. A motion to approve the bid process in July 2019 for the sorting line and the paper grinder was made by Magistrate Caywood, seconded by Magistrate Gay. There was no discussion. All members voted in favor.

Sheriff Derek Robbins presented the Audit of the 2017 Taxes. A motion to accept the Report of the Audit of the Sheriff’s Settlement 2017 Taxes was made by Magistrate Gay, seconded by Magistrate Caywood. There was no discussion. All members voted in favor.

Judge Hunt presented the Sheriff’s 2018 Local Tax Settlement. A motion to accept the 2018 Sheriff’s Local Tax Settlement was made by Magistrate Gay, seconded by Magistrate Cullen. The motion passed by unanimous vote.

Judge Hunt presented the reappointment order for the Boyle County Treasurer. Magistrate Gay made a motion to approve the reappointment order for Boyle County Treasurer Mary Conley, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

Duane Campbell, Public Works Supervisor, informed the Court that the paving was finished at Millennium Park with the remaining 2018-2019 budget money, as well as Winterhawk and the south end of Gose Pike. Engineer Campbell presented the bridge and box culvert bids and recommended the $53,133.65 bid from Todd Johnson to replace the beams and decking on Quarry Road bridge, the $79,900.00 bid from Rame Contracting to replace the aging tile with a box culvert on Dye Hollow Road, and the $60,500.00 bid from Rame Contracting to replace the aging tile with a box culvert on Wards Branch Road. A motion to accept the bids from Todd Johnson and Rame Contracting for the bridge projects was made by Magistrate Gay, seconded by Magistrate Cullen. There was no discussion. The vote to accept the bids was unanimous.

Engineer Campbell submitted a paving list to the Court. Judge Hunt informed the Court that a letter was sent on June 7, 2019 to the District 7 Engineer in the Transportation Cabinet with a list of road improvement requests. A motion to approve the paving of the second half of Gose Pike and White’s Ridge using the 2019-2020 Flex Funds, additional paving on White’s Ridge using 2019-2020 LGEA funds, and Crawford Hollow Road, Bull Lane, and Watkins Road using 2019-2020 Discretionary Funds was made by Magistrate Gay, seconded by Magistrate Cullen. The motion passed by unanimous vote.

The Court agreed to consider an amendment to the Ordinance to address the speed limit on Pope Road, and to consider an Amendment regarding grass clippings deposited in the roadways at the next Fiscal Court meeting on June 25.

EMS Director Mike Rogers requested the Court consider applicants for two part-time positions. A motion to approve the immediate hire of EMS part-time employees Amy Isaacs and Andrew Stratton at $8.00 per hour was made by Magistrate Gay, seconded by Magistrate Caywood. All members voted in favor. Magistrate Caywood announced there may be a Personnel Committee meeting before the next Fiscal Court meeting on June 25, 2019.

Treasurer Conley presented a new copy of the Compliance Solution contract. A motion to approve a revised Compliance Solution one-year contract contingent upon a change in the rate of liability insurance from $500,000 to $1,000,000, and a venue change from Fayette to Franklin County was made by Magistrate Caywood, seconded by Magistrate Sammons. All members voted in favor.

Judge Hunt presented the quote for Earthquake insurance. Magistrate Gay informed the Court the Insurance Committee recommends the Court does not buy the insurance. A motion to reject the 2019-2020 Earthquake Insurance Option 1 and Option 2 quotes upon recommendation of the Finance and Insurance Committee was made by Magistrate Gay, seconded by Magistrate Cullen. Magistrate Sammons informed the Court that Magistrate Ellis, who was absent, was in favor of purchasing the Earthquake insurance. All members voted to decline the earthquake insurance quotes.

Judge Hunt presented three Compensatory Agreements. A motion to approve Compensatory Agreements for Sara Henry, William Warlick, and Timothy Wren was made by Magistrate Cullen, seconded by Magistrate Gay. There was no discussion. The vote to approve was unanimous.

Boyle County Treasurer Mary Conley presented the Standing Orders as required by the Auditors Office and the Department for Local Government. These orders include:
1. Payroll, Social Security, and Retirement match, with the exception of incentive payments for elected officials
2. Workers Compensation insurance to be paid in July to earn a 1% discount, including life, health, and dental insurance, weekly claims and monthly insurance administrative bill
3. Utilities
4. Energy efficiency debt service payment
5. Economic Development Grant (Corning incentive) and White’s Tract Grant
A motion was made by Magistrate Gay to approve the Standing Orders to be submitted, seconded by Magistrate Cullen. All members voted in favor.

Treasurer Conley presented the Court Facility Rental Agreement with the Court of Justice, Commonwealth of Kentucky. Magistrate Caywood requested a procedure be developed for an Active Shooter plan with a PA system. A motion to approve the Court Facility Rental Agreement with a change to 20 parking spaces for $8448.00 was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

In Other
Magistrate Caywood requested an update from the Shepherds House due to the recent transfer of two employees to the Isaiah House. Magistrate Caywood requested a report regarding Herrington Lake pollution.

Upon hearing the update from EMS Director Mike Rogers, Magistrate Caywood amended his motion to approve a $500,000.00 liability fee rather than a $1,000.000.00 liability fee in the Compliance Solutions Contract, seconded by Magistrate Sammons. All voted in favor.

Treasurer Conley requested the AMB Contract be completed in order to comply with the 30-day limit and to get a Medicare number. County Attorney Chris Herron agreed to make changes to the contract.

In Standing Committee Reports
Magistrate Gay gave the Finance and Insurance Committee report. The committee agreed to interview Farmers National Bank, BIM, USI, and Sherrill Morgan. A motion to accept the June 11, 2019 Finance and Insurance Committee report was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. The motion passed by unanimous vote.

Magistrate Caywood presented the Sheriff Committee minutes from the May 24, 2019 meeting. A motion to accept the May 24, 2019 minutes of the Sheriff Committee was made by Magistrate Caywood, seconded by Magistrate Sammons. There was no discussion. All members voted in favor.

With no further business, Magistrate Sammons made a motion to adjourn the meeting, seconded by Magistrate Gay. All members voted in favor. The meeting adjourned at 12:39 p.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive