Fiscal Court Approved Minutes – October 8, 2019

The regular meeting of the Boyle County Fiscal Court was held on the 8th day of October, 2019 at
9:00 a.m. Members present at the meeting were:

John Caywood
Jason Cullen
Tom Ellis
Jamey Gay
Judge Howard Hunt
Phil Sammons
Ronnie Short

Others present at the meeting were, Fiscal Court Clerk Jeanine Sanders, Tax Administrator Susanna Ryan, Heidi Lowry, Addison Douglas, Olivia Lowry, Deputy Sheriff Chris Stratton, EMS Director Mike Rogers, Jailer Brian Wofford, Planning and Zoning Director Steve Hunter, Parks and Recreation Director John Bell, Shannon Greene, Don “Buck” Sawyer, Dennis Curtsinger, Joyce Zinner, Debbie Hardin, Crystal McPherson, Steve Cline, Ruby Cline-Eaton, IT Director Bill Nichols, Rob Caldwell, and Ben Kleppinger with the Advocate Messenger. County Attorney Chris Herron was absent. County Treasurer Mary Conley arrived at 10:30 a.m.

Judge Hunt called the meeting to order and Magistrate Cullen gave the invocation.

Addison Douglas and Olivia Lowry, granddaughters of Tax Administrator Susanna Ryan and students at Woodlawn Elementary, led the Court in the Pledge of Allegiance. A motion to bestow the title of Honorary Magistrate upon Ms. Douglas and Ms. Lowry was made by Judge Hunt, seconded by Magistrate Sammons. All members voted in favor.

Judge Hunt presented the minutes from the September 24, 2019 Fiscal Court meeting for consideration. A motion to approve the September 24, 2019 minutes was made by Magistrate Gay, seconded by Magistrate Short. Magistrate Ellis expressed his disappointment regarding the City of Danville’s decision to not include the county magistrates in the meeting to discuss the Planning and Zoning Joint Ordinance-Phase II. The motion passed by unanimous vote.

Assistant County Treasurer Laurent Nash presented the Bills totaling $349,929.45 and the Standing Orders totaling $340,627.56. The Budget Transfers were for EMS repairs and claims, and a refund for the Building Inspector. There were no Cash Transfers. A motion to approve the Bills and the Standing Orders as stated was made by Magistrate Caywood, seconded by Magistrate Ellis. There was no discussion. The motion passed with all members voting in favor.

Magistrate Tom Ellis made a motion to bestow a Distinguished Service Award to Don “Buck” Sawyer for his heroic effort in saving a man from a house fire in July 2019, seconded by Magistrate Sammons. Joyce Zinner expressed her gratitude to Mr. Sawyer as he had saved her after a serious car accident four years earlier. The motion to recognize Buck Sawyer with the Distinguished Service Award was passed by unanimous vote.

Rob Caldwell with the Airport Board gave a report on the Danville-Boyle County “Your Airport” improvements and expansion. Mr. Caldwell invited the Court to the Fly-In Event on October 12, 2019. Judge Hunt asked the Court to consider the Airport Board reappointments of Rob Caldwell, Bart Gover, and Marshall Witt as their terms are expiring on October 31, 2019. Magistrate Sammons made a motion to approve the reappointments of Rob Caldwell, Bart Gover, and Marshall Witt, seconded by Magistrate Cullen. The motion passed by unanimous vote. The new terms will expire on October 31, 2023. The Court granted permission for Mr. Caldwell to apply for Regional Airport status.

Crystal McPherson presented the Family Services quarterly report indicating 424 households served. Ms. McPherson reports most requests are for help with water bills.

Shannon Greene gave a report on the October 4, 2019 Health Fair. There were 114 employees in attendance. The prize winners are Daniel Grigsby, Elizabeth Caudill, April Greenwell, Rusty Cox, and Paul Dishon.

EMS Director Mike Rogers presented the single bid received for the Medic 3 vehicle. Upon recommendation from Director Rogers, Magistrate Gay made a motion to accept the $36,928.95 state bid from Bachman Commercial in Louisville, seconded by Magistrate Short. All members voted in favor. Later in the meeting Magistrate Sammons made an amendment to the motion for payment to be made upon delivery and after inspection by EMS, seconded by Magistrate Caywood. There was no discussion. The motion passed by unanimous vote.

Magistrate Caywood made a motion to accept the $12,434.80 L&W Emergency Equipment bid and the $4,656.90 Southern Communications & Consultants bid for lights and radio to be installed on the new Medic 3 vehicle, seconded by Magistrate Sammons. All members voted in favor.

Director Rogers requested permission to apply for the 80/20 KACo Safety Grant to purchase vests equipped with LED lights for the EMS employees. A motion giving permission to apply for the KACo Grant was made by Magistrate Gay, seconded by Magistrate Short. There was no discussion. The motion passed by unanimous vote.

Director Rogers presented the EMS Medical Director bids for consideration. With the recommendation of the EMS Committee a motion to accept the lower bid from Dr. Eric Guerrant was made by Magistrate Caywood, seconded by Magistrate Sammons. Magistrate Caywood amended the motion by adding a start date on January 1, 2020. The expiration date will be December 31, 2020. All members voted in favor. The Court thanked Dr. Jeremy Stich for his work with the EMS Department.

Jailer Brian Wofford presented the $15,037.10 quote for the budgeted Jail cameras. IT Director Bill Nichols presented the $1,250.25 quote for a 48-port internet switch. The $25,000 GTL Grant will cover the equipment expenses. A motion to approve the purchase of cameras and internet switch for $16,287.35 from Atlantic STS was made by Magistrate Sammons, seconded by Magistrate Gay. The motion passed by unanimous vote.

Jailer Wofford will contact the Court with information regarding additional jail visits.

Judge Hunt presented the minutes from the August 2019 Conservation District meeting. A motion to approve the minutes and financial statements from the August 2019 Conservation District was made by Magistrate Sammons, seconded by Magistrate Ellis. There was no discussion. All members voted in favor.

Judge Hunt presented the Fiscal Court August 2019 Financial Statements. A motion to acknowledge receipt and acceptance of the August 2019 Fiscal Court Financial Statements was made by Magistrate Gay, seconded by Magistrate Cullen. There was no discussion. The motion passed by unanimous vote.

Judge Hunt asked the Court for an alternate date for the second December meeting. After a short discussion, Magistrate Sammons made a motion to move the second meeting in December to Thursday December 19, seconded by Magistrate Short. All members voted in favor.

In Other
Magistrate Cullen reminded the Court of the Fly-In Event at the Danville-Boyle County Airport on October 12, 2019.

Magistrate Gay reported there will be a Finance Committee meeting on October 10, 2019. Rich Ornstein with KACo will be present.

Magistrate Caywood informed the Court he will participate, along with his son, in the Honor Flight to Washington D.C. on October 19, 2019.

Magistrate Ellis encouraged the Court to appeal to the City of Danville to preserve the Joint Parks and Recreation Ordinance.

Magistrate Sammons thanked Magistrate Caywood and Judge Hunt for their service to the Country.

In New Business:
Judge Hunt assigned Magistrate Ellis to meet with the Mayor of Perryville and to bring to Court their recommendations to the Ethics Committee to fill the Perryville/County Board position.

Treasurer Conley asked the Court to complete and return their Related Party Questionnaire. The forms will be presented to the Auditor.

Judge Hunt presented the notice of expiration on the Space License Agreement for the property at 454 South Third Street between the American Red Cross and the Boyle County Fiscal Court, effective November 17, 2019.

Judge Hunt reported the City/County Lunch sponsored by the VFW Post 3634 will be on December 11, 2019. The Veterans Day Celebration will be at the National Guard Armory on November 11, 2019.

Steve Hunter with Planning and Zoning reported the City of Danville will meet on November 14, 2019 for a work session. Mr. Hunter suggested the Boyle County Fiscal Court consider the first reading of the Joint Planning and Zoning Ordinance-Phase II on the next agenda. Mr. Hunter informed the Court there will be a meeting regarding a Future Land Use Map request on October 23, 2019.

The Court agreed to attend a free Smart Growth conference at Centre College on November 1, 2019.

Parks and Recreation Director John Bell reported he does not anticipate the Danville City Commission will make a decision on the Joint Parks and Recreation Ordinance Agreement.

With no further business, Magistrate Gay made a motion to adjourn, seconded by Magistrate Short. All members voted in favor. The meeting adjourned at 10:51 a.m.

Respectfully submitted,

Howard P. Hunt III
Boyle County Judge Executive